Loading...
HomeMy WebLinkAboutAgenda - 06-01-1999 - 8pr ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 1, 1999 Action_Agenda Item No. ~,-~ SUBJECT: Memorandum of Agreement for Providing Goordinated Site and Facility Planning DEPARTMENT: Planning PUBLIC HEARING: (YIN) No ATTACHMENT(S): Draft Memorandum of Agreement INFORMATION CONTACT: Craig Benedict, ext 2592 Gene Bell, ext 2589 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To consider adoption of a Memorandum of Agreement for Providing Coordinated Site and Facility Planning related to co-location of schools and other public facilities. BACKGROUND: At their October 22, 1998 meeting, the joint Schools and Land Use Councils considered a memorandum of agreement that would establish a coordinated site and facility planning process for schools and compatible government facilities. This item was first presented at a September 30, 1997 meeting of the Chapel Hill-Carrboro City School Board, Orange County School Board, and Board of County Commissioners and referred to the Schools and Land Use Councils for future consideration. The memorandum has received extensive review and comment since October 1998. At the May 12, 1999 meeting of the joint Schools and Land Use Councils, it was the consensus of members in attendance to refer the memorandum to their respective boards for consideration of adoption. FINANCIAL IMPACT: If adopted and implemented by all parties, the memorandum should lead to cost efficiencies through the future development of various joint use facilities, rather than the development by several jurisdictions of multiple facilities with similar purposes. RECOMMENDATION(S): The Administration recommends adoption of the Memorandum of Agreement for Providing Coordinated Site and Facility Planning 2- DRAFT MEMORANDUM OF AGREEMENT FOR PROVIDING COORDINATED SITE AND FACILITY PLANNING (1 of 4) This agreement between the Orange County and Chapel HilU Carrboro Boazds of Education and the governing Boazds of Orange County and the Towns of Chapel Hill, Cazrboro and Hillsborough is intended to establish and implement a coordinated site and facility planning process for schools and compatible government facilities. The purpose of the coordinated planning process is to shaze information among the parties to the agreement; optimize the collocation and use of schools and other public facilities in a way that builds community, provides public services where they aze most needed, assures the compatibility of collocated services, and efficiently uses public resources. This agreement recognizes the existence of two school districts -the Chapel HilUCarrboro School District and the Orange County School District - and a Schools and Land Use Council for each district. Decisions on collocation of facilities in the Chapel Hi1UCarrboro School District may involve the Chapel HilUCarrboro Board of Education and any or all of the following units of local government: the Town of Chapel Hill, the Town of Carrboro, and Orange County. Decisions on collocation of facilities in the Orange County School District may involve the Orange County Board of Education and one, or both, of the following units of local government: the Town of Hillsborough and Orange County. Wherever possible, agreement/cooperation across school district lines shall be pursued. To further these goals, the Orange County and Chapel HiIU Carrboro Boards of Education and the governing Boards of Orange County and the Towns of Chapel Hill, Carrboro and Hillsborough do hereby agree to the following sepazate and shared responsibilities for coordinated facility planning to the extent that it does not delay time critical construction of either school or government facilities. These statements of responsibilities are intended to be consistent with all applicable laws and regulations; where they are not, they are superseded by those applicable laws and regulations. Specifically, this agreement is not intended to supersede the statutory authority of either Board of Education to select school sites or to build, maintain or,repair school facilities or the other governing Boards to approve the amounts to be spent for sites and to determine the funds available for school and county or municipal facilities. This agreement does not supersede local government planning and zoning authority and/or land use planning and zoning requirements. I. The Orange County and/or Chapel HilUCarrboro Boards of Education will: A Identify appropriate site criteria for public school facilities; and B. Identify interior and exterior space and exterior site requiremerns for school facilities; and C. Begin a planning process after the internaUexternal space needs for collocated facilities aze determined; and w •'' (2 of 4) D. Recommend school facility priorities, timetables for completion, and related funding needs; and E. Determine the most appropriate means of managing the construction, renovation, or repair of public school facilities, within the funding available for these activities; and F. Whenever possible, address joint collocation of facilities on each parcel of land being considered for development; and G. Assign to the superintendent the responsibility of providing the necessary staffing and other resources to participate in a joint facility planning process. II. When joint development (or cooperative development) of facilities are planned for a school site, the Governing Boazds of Orange County and/or the Towns of Chapel Hill, Carrboro and Hillsborough will, as appropriate and in their respective interests: A. Identify appropriate site criteria for county and municipal government facilities and facilities in which contracted county or municipal services are provided; and B. Identify interior space and exterior site requirements for county or municipal government facilities and facilities in which contracted county or municipal services aze provided; and C. Determine priorities, timetables for completion, and related funding requirements for county or municipal government facilities; and . D. Determine the most appropriate means of managing the construction, renovation, or repair of county or municipal government facilities; and E. Determine the funding available for school and county or municipal government facilities; and F. Assign to the County and/or Town Managers the responsibility of providing the necessary staffing and other resources to participate in a coordinated facility planning process; and G. Whenever possible, address joint collocation of facilities on each parcel of land being considered for development. III. The Orange County and/or Chapel HilUCarrboro Boards of Education and the governing Boards of Orange County and/or the Towns of Chapel Hill, Carrboro, and/or Hillsborough will jointly: A. Identify opportunities for collocating compatible public facilities on sites, including facilities for schools, county government, municipal governments, state and federal government, and other public authorities providing complementary public services; and y'. 4 ~. (3 of 4) B. Develop master site plans on which public facilities will be collocated; and C. Determine the most appropriate means of relating vazious public services on sites, considering all program needs, and including opportunities for sharing spaces; and D. Designate a lead jurisdiction in designing common facilities and include other jurisdictions in design; and E. Determine the most appropriate and effective means of coordinating the construction of shazed facilities located on common sites; and F. Determine the most appropriate and effective means of coordinating maintenance of shazed public facilities located on common sites; and G. Determine the most appropriate and effective means of scheduling and establishing fees for usage of any shared public facilities on common sites; and H. Determine the most appropriate and practical means of sharing operating costs for shazed public facilities on common sites; and I. Determine the most appropriate and practical means of providing public ownership of sites and site improvements where public facilities aze collocated. Public ownership of sites will be implemented in the following manner: 1. School sites will be owned in fee simple by the Orange County School Boazd and/or the Chapel Hill-Carrboro City Schools Boazd or Orange County in those instances where the financing of the pwchase of the site or the financing of the cost of the facilities on the site requires Orange County ownership. 2. Park sites will be owned in fee simple by the appropriate jurisdiction (i.e., County, town) unless otherwise agreed. A joint lease agreement will be signed between the appropriate parties setting forth the conditions of the joint use azea and facilities. Language will be included in the agreement to address review and approval of joint use facilities and who beazs the cost of installation/ construction and maintenance. IV. The Orange County and Chapel Hill/Carrboro Boazds of Education and the governing Boards of Orange County and the Towns of Chapel Hill, Carrboro, and Hillsborough will, as appropriate, jointly develop any interlocal agreements or understandings needed to allow participation of other units of government in the collocation of public facilities. V. This Memorandum of Agreement shall become effective upon approval by each governing boazd and school boazd. It shall remain in effect until terminated by all parties to it. A party may not withdraw from this agreement until it holds a public heazing on the proposed withdrawal followed by written notices to the other parties within thirty (30) days of the public hearing. The withdrawal shall be effective one (1) yeaz following receipt by the other parties of the written notice. Withdrawal of one party shall not invalidate the Memorandum ,_. (4 of 4) of Agreement with respect to the remaining parties. SCHOOLS AND LAND USE COUNCIL FOR SCHOOLS AND LAND USE COUNCII. CHAPEL HII.L/CARRBORO SCHOOL FOR ORANGE COUNTY SCHOOL DISTRICT DISTRICT CHAPEL HILL/CARRBORO BOARD OF EDUCATION ORANGE COUNTY TOWN OF CARRBORO TOWN OF CHAPEL HII,L ORANGE COUNTY BOARD OF EDUCATION ORANGE COUNTY TOWN OF HILLSBOROUGH 5 H:SCHOOLLU/MOADRFTS.DOC