HomeMy WebLinkAboutAgenda - 06-01-1999 - 8o
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 1, 1999
Action Agenda
Item No. $ - ~
SUBJECT: Contract Renewal; Property Management Services/501 West Franklin St
DEPARTMENT: Purchasing & Central Services PUBLIC HEARING: (YIN) No
ATTACHMENT(S):
Renewal
INFORMATION CONTACT:
Pam Jones, extension 2652
TELEPHONE NUMBERS:
Hillsborough T32-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To consider renewing a contract with ESM Associates, Chapel Hill for property
management services at 501 W. Franklin Street through June 30, 2000.
BACKGROUND: ESM Associates has provided property management services at the referenced
property since the County purchased it in July, 1996. The fee for property management services is 6%
of the gross rent, which if all spaces are rented for the full year equals approximately $5,700 per year.
Property manager responsibilities include:
• Providing a point of contact for the tenants of 501 W. Franklin Street for any tenant issue and
presenting these issues to the County as may be required. Examples of issues include maintenance
items, parking locations, etc. ESM is also responsible for assigning parking and issuing the parking
permits to the 501 tenants. Parking has become a higher profile issue since the opening of the Skills
Development Center. Mr. Manton continues to work diligently to ensure tenant needs are met, while
at the same time providing as much parking for the Skills Center as possible.
• Authorizing expenditures for routine maintenance items up to $500 per expenditure. This includes
certain such things as heating/cooling system emergency repairs, general clean up, stopped up
drains, etc. All bills for such maintenance are reviewed by the property manager and sent to the
County Purchasing Director who ensures that payment is made.
• Further, the property manager seeks out suitable tenants to fill any vacancies which occur in the
building. However, the County reserves "first right of refusal" to the vacated space prior to
commitment to a new tenant. The Board of Commissioners approve leases and renewals with all
tenants in the facility.
As a general note, the property manager does not collect rent on behalf of the County. Rent checks are
mailed directly to the County to ensure proper accounting is maintained.
The term of the proposed renewal is July 1, 1999 through June 30, 2000, with a 90-day notice to
terminate the agreement available to either party.
FINANCIAL IMPACT: The County will pay approximately $5,700-per year for this service. As a point
of reference for the amount of increase, the fee in 1998 was approximately $163 more than 1997, which
2
represents a 2.9% increase. The fee is based upon 100°l0 occupancy 12 months of the year. The fee,
of course, will be paid on the actual occupancy of the space. Funds are budgeted in the Rents and
Insurance Account to cover the expenditure.
RECOMMENDATION(S): The Manager recommends that the Board approve the renewal agreement
with ESM Associates through June 30, 2000; and authorize the Chair to sign on behalf of the Board.
RENEWAL AGREEMENT BETWEEN
COUNTY OF ORANGE
AND
STEPHEN J. MANTON, d/b/a/ ESM ASSOCIATES
NORTH CAROLINA
COUNTY OF ORANGE CONTRACT RENEWAL
WHEREAS, an agreement was made and entered into as of the 20th day of August, 1996 by and
between Orange County, hereinafter referred to as the "County" and ESM Associates, hereinafter
referred to as "ESM", for property management services at 501 West Franklin Street, Chapel Hill, NC
WHEREAS, the County and ESM mutually agree to the following:
1. The agreement will be continued for a period beginning July 1, 1999 and ending at 12:00
midnight on June 30, 2000.
2. All other terms and conditions shall remain the same.
COUNTY OF ORANGE
Date:
Alice M. Gordon, Chair
ESM Associates
Date:
Stephen J. Manton
6-i 99D~~
ORIGINAL.. SIGNATURES
COPY # J7
RENEWAL AGREEMENT BETWEEN DIST: ~lOGG
COUNTY OF ORANGE
AND
STEPHEN J. MANTON, d/b/a/ ESM ASSOCIATES
NORTH CAROLINA
COUNTY OF ORANGE
RENEWAL
CONTRACT
WHEREAS, an agreement was made and entered into as of the 20th day of August,
1996 by and between Orange County, hereinafter referred to as the "County" and ESM
Associates, hereinafter referred to as "ESM", for property management services at 501
West Franklin Street, Chapel Hill, NC
WHEREAS, the County and ESM mutually agree to the following:
1. The agreement will be continued for a period beginning July 1, 1999 and
ending at 12:00 midnight on June 30, 2000.
2. All other terms and conditions shall remain the same.
COUNTY OF ORANGE
t~,~ ~ Date: 3 1 `~
Alice M. Gordon, Chair
Date: z~~ J S ~~