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Home My WebLink AboutAgenda - 06-01-1999 - 7a ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 1, 1999 Action Agenda Item No. ~ - q SUBJECT: CDBG Program -Housing Rehabilitation Program DEPARTMENT: Housing/Community Dev. PUBLIC HEARING: (Y/1~ Yes ATTACHMENT(S): Summary Report Certificate of Completion INFORMATION CONTACT: Taza L. Fikes, ext 2490 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To receive citizen comments prior to official close-out of the County's 1995 Community Development Block Grant Program and authorize execution of the Certificate of Completion by the Chair of the Board of Commissioners. BACKGROUND: In late 1995, the County received $378,495 in State Community Development Block Grant (CDBG) funds for a Housing Rehabilitation Program. These funds were used to repair 14 deteriorated dwelling units in the County. The Board of County Commissioners approved the contract awazds for these houses over the past two yeazs. A summary report of the program accomplishments is attached to this abstract. In order to complete the grant close-out process, the N.C. Department of Commerce requires that a public hearing be held prior to the official closeout of the grant to assess the performance of the County in administering the grant program. In addition, the County is required to execute a Certificate of Completion form that is included with this abstract. All comments received during the hearing should be reviewed to determine the level of consistency with program goals. FINANCIAL IMPACT: NONE RECOMMENDATION(S): The Manager recommends authorizing execution of the Certificate of Completion by the Chair on behalf of the Boazd of Commissioners. 1995 CDBG Program N Orange County Single Family Housing Rehabilitation Program Update Street Address - -- D lli U i City/Town _- Ann. Hshld HH Income Catego ry Occ upant Hous ehold s wit h Hou _ seh old Racia l Project Com pletio n 1 2 3 4 5 7 9 0 11 12 3 we ng n t _ 181 West Hill Ave. 121 East Corbm Street, _ 216 S. Hillsborough Ave. 2909 Hwy 70 East 2608 St. Marys Rd ra~9_Rd_ 609 Lipscomb Grove Ch Rd ---- _ 605 Li scomb Grove Ch Rd P - --- - --- 2314 Hwy 86 North ---_ 1001 Frazier Rd _ 415 Games Chapel Rd - -- 3802 Old Greensboro Hwy - - --- 10 Woodcrest Dc ___ - -- - - illsborough Hillsborough Hillsborough Hillsborough- Hillsborough Durham - Durham _ Durham Hillsborough Mebane __Efland Chapel Hill ha I Hili Income S 12,960 _ _ 14,054 11,492 16,812 9,268 --- 8,258 -_-_ 15,382 13,842 - ---6324 --- 7248 _ - 6168 ---- --6120 15228 Siz_e__ 2 2 2 2 2 2 __ --2 2 --- 1 ----1 _-1 - _ 1 _ 1 _ <30 - x -_ z x x - x _ _ 50 x x x x _ _ x -- - - -- - __ _x__ 80 _ - - - -- _ -_- _ < 80 - -- -- ------ -- - --_ _ _ Te Own x x x x x x -- x x - X --X _-X x nunt Rent - - - -- ld x x _ x __ _ x x - x x x - x x Spe Dsb x x x - x --- cial-N Hml - - -- eeds Lrg - - - - - th - - - --- n - C Bk x x - x x x x - x x x x- o_mp As - _ - os~t Hs - _ ion Wt _. x x - __ - - x _ _ Oth _ - Costa (_S) - 20 000 - - 24,988 36,929 23,563 19,608 - --- 20,000 35,892_ 36,668 - - 18,737 12,065 _26,625 - -- -- 20,000 ---- 23,300 _ _ _ Date - --- May-96 Feb-97 Jul-96 _ _- Nov-96 Feb-97 - -- F_eb-97 __- _ _Feb-99 Feb-99 - -- Nov-97 Jul-98 - Sep-98 _- - - - - Apr-98 ------ ---- Dec-97 14 106 Glossop Circle Carrboro 37978 6 _ x ___ _ x _ _ x _ x _ 23,400 Mar-99 - - a. Cumulative Totals .... b. Avera e r unit....... 27 2 __ -- -- - $ 341 775 S 31,070 --- 5/19/99 C.ertificnte of Completion 1. Name of Reci lent: 3. Pro'ect Nurnber: - 2. Grant Number: 4. Pro'cct Name: 5. Final Slatcment of Costs To Be Completed B Reci Tent To Be Completed B DCA 4 Program Activity Categories a Paid Costs b Unpaid Costs c "Total Costs (Col. b + c) d Approved Total Costs e a. Ac uisition b. Dis osition c. Public facilities and im rovements 1 Senior and handica ed centers 2 Parks la rounds and recreation facilities _ 3 Nei hborhood facilities 4 Solid waste dis osal facilities 5 Fire rotection facilities and a ui ment G Parkin facilities 7 Public utilities other than water and sewer 8 Water and sewer im rovements 9 Street im rovements 10 Flood and drama a irn rovements 11 Pedestrian im rovements 12 Other ublic facilities 13 Sewer im rovements 14 Water im rovements d. Clearance activities e. Public services f. Relocation assistance . Construction rehab. and reservation activities ] Construction or rehab. of com. & Indust. bld s. 2 Rrlrabilitation of rivatel owned builclin s 3 Rehabilitation of ublicl owned buildings - 4 Code enforcement 5 Historic reservation h. Develo ment financin 1 Workin ca ital 2 Machine and a ui ment i. Removal of architectural barriers '. Other activities k. Subtotal 341, 775 341, 77 1. Plannin m. Administration 36 720 ~ 36, 720 n. Total o. Less: Pro ram Income A lied to Pro ram Costs . E ual: Grant Amount A lied to Pro .Costs 378,495 378,495 6. Com utation of Grant Balance Description To Be Completed By Reci tent To Be Completed By DCA (a) Amount b Approved Amount c 1 Grant Amount A lied To Pre~ram Costs From Line 2 Estimated Amount For Unsettled Third -Part Claims 3 Subtotal 4 Grant Amount Per Grant A reement 5 Unutilized Grant To Be Canceled Line 4 Minus Line 3 6 Grant Funds Received 378 495 7 Balance of Grant Pa able Line 3 Minus Line 6 * If Line 6 exceeds Line 3, enter the amount of the excess on Line 7,as a negative amount. This amount shall be repaid to DCA by check, unless DCA has previously approved use of these funds. 7. Program Income a) Amount of existing program income: $ 0 b) Amount of anticipated program income: $ 0 c) If program income exists or is anticipated, describe the proposed application(s): 8. Unpaid Costs and Unsettled Third Party Claims List any unpaid costs and unsettled third party claims against the recipient's grant. Describe the circumstances and amounts involved. N/A 9. Rem~rlcs (for DCA Usc Only) 10. Certification of Recipient It is hereby certified that all activities undertaken by the Recipient with funds provided under the grant agreement identified on page 1 hereof, have , to the best of my knowledge, been carried out in accordance with the grant agreement; that proper provisions have been made by the Recipient for the payment of alt unpaid costs and unsettled third party claims identified on page 1 hereof; that the State of North Carolina is under no obligation to make any further payment to the Recipient under the grant agreement in excess of the amount identified on Line 7 hereof; and that every statement and amcunt set Forth in this instrument is, to the best of my knowledge, true and correct as of this date. Date Typed Name and Title of Recipient's Signature of Recipient's Authorized Representative Authorized Representative Name: Alice Gordon Title: Chair. Board of Commissioners .~ 11. DCA Approval This Certification of Completion is hereby approved. Therefore, I authorize cancellation of the unutilized contract commitment and related funds reservation and obligation of $ ,less $ previously authorized for cancellation (from Section 6, line 6, page 1). Date Typed Name and Title of DCA Authorized Official Signature of DCA Authorized Official William A. McNeil Director, Division of Community Assistance ~ Page ~2 ~ l~ 99 o°!~~ Certificate of Completion 1. Name of Reci Tent: 3. Pro'ect Number• 2. Grant Number: _ 4. Pro'ect Name: Scat er i e Housin R habilitation 5. Final Statement of Costs To Be Completed B Reci Tent To Be Completed B DCA Program Activity Categories a a. Ac uisition Paid Costs Unpaid Costs c Total Costs (Col. b + c) d Approved Total Costs e b. Dis osition c. Public facilities and im rovements 1 Senior and handica ed centers 2 Parks la ounds and recreation facilities 3 Nei hborhood facilities 4 Solid waste dis osal facilities 5 Fire rotection facilities and a ui ment 6 Pazkin facilities 7 Public utilities other than water and sewer 8 Water and sewer im rovements 9 Street im rovements 10 Flood and draina a im rovements 11 Pedestrian im rovements 12 Other ublic facilities 13 Sewer im rovements 14 Water im rovements d. Cleazance activities e. Public services f. Relocation assistance . Construction rehab. and reservation activities 1 Construction or rehab. of com. & Indust. bld s. 2 Rehabilitation of rivatel owned buildin s 41 775 341 775 3 Rehabilitation of ublicl owned buildin s 4 Code enforcement 5 Historic reservation h. Develo ment financin 1 Workin ca ital 2 Machine and a ui ment i. Removal of architectural barriers '. Other activities k. Subtotal 1. Plannin m. Administration 36 720 n. Total o. Less: Pro Income A lied to Pro Costs . E ual: Grant Amount A lied to Pro .Costs 6. Com utation of Grant Balance Description To Be Completed By Reci Tent To Be Completed By DCA (a) Amount Approved Amount c 1 Grant Amount A lied To Pro Costs rom Line 2 Estimated Amount For Unsettled Third - P Claims 3 Subtotal 378 495 4 Grant Amount Per Grant A Bement 5 Unutilized Grant To Be Canceled Line 4 Minus Line 3 6 Grant Funds Received 7 Balance of Grant Pa able ine 3 Minus Line 6 * If Line 6 exceeds Line 3, enter the amount of the excess on Line 7 as a negative amount. This amount shall be repaid to DCA by check, unless DCA has previously approved use of these funds. 7. Program Income a) Amount of existing program income: $ o) Amount of anticipated program income: $ c) If program income exists or is anticipated, describe the proposed application(s): 8. Unpaid Costs and Unsettled Third Party Claims List any unpaid costs and unsettled third party claims against the recipient's grant. Describe the circumstances and amounts involved. 9. Remarks (For DCA Use Only) 10. Certification of Recipient It is hereby certified that all activities undertaken by the Recipient with funds provided under the grant agreement identified on page 1 hereof, have , to the best of my knowledge, been carried out in accordance with the grant agreement; that proper provisions have been made by the Recipient for the payment of all unpaid costs and unsettled third party claims identified on page 1 hereof; that the State of North Cazolina is under no obligation to make any further payment to the Recipient under the grant agreement in excess of the amount identified on Line 7 hereof; and that every statement and amount set forth in this instnunent is, to the best of my knowledge, true and correct as of this date. Date Typed Name and Title of Recipient's Signature of Recipient's Authorized Representative Authorized Representative Name: Alice M. Gordon Ch i O d f /~~ ( ~ /~ ( ~ a r, Comm range County B o Title: .~ ,(~G,-~.~- ~ ,ai- 11. DCA Approval This Certification of Completion is hereby approved. Therefore, I authorize cancellation of the unutilized contract commitment and related funds reservation and obligation of $ ,less $ previously authorized for cancellation (from Section 6, line 6, page 1). Date Typed Name and Title of DCA Authorized Official Signature of DCA Authorized Official William A. McNeil Director, Division of Community Assistance Page 2 6°i AL/CEM. CORDON, CHA/R STEPHEN H. HALK/OT/S, I//CE CHA/R MARGARET W. BROWN MOSES CAREY, JR. BARRYJACOBS ORANGE COUNTY COMMISSIONERS b'~ P.O. Box 8 i 8 i it 200 S. CAMERON STREET HILLSBOROUGH, N.C. 27278 August 18, 1999 Joyce Smith, Comm. Dev. Representative Grants Management and Compliance Section Division of Community Assistance N.C. Department of Commerce P.O. Box 12600 Raleigh, NC 27605 Re: Dear Ms. Smith: Closeout Grant Number: 95-C-0138 Please be advised that a Closeout Public Hearing was held on June 1, 1999 at a regularly scheduled Board of Commissioners Meeting. Enclosed with this letter is a certified copy of the minutes from that public hearing. In an effort to facilitate official close-out of this grant, also enclosed are the Fian Performance Report and the Certificate of Completion. The final audit document will be forwarded to your office when completed this fall. Sincerely, Alice M. Gordon Chair ENCLOSURE You Count !n Orange County AREA CODE (919) 732-8181: 968-4501: 688-7331: 227-2031: FAX (919) 644-0246 Ext. 2130