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HomeMy WebLinkAboutMinutes - 19740506MINUTES OF THE ORANGE COTJNTY' 30ARD OF COMMISSIONERS May 6, 1974 '~~~ The Board of Commissioners of Orange County met in regular session vn Monc'&y, May 6, 1971}, at 10 o'clock A,M, in the Commissioners Room at the Courthouse in Hillsborough, North Carolina. Members Present: Chairman C, Normar_ Walker, and Commissioners Henry ~. Walker, Flora Garrett, Richard E. Whitted and Malvin Whitfield. Members Absent: None. I Chairman Walker referred the Board to Item I on the Agenda: (FINAL PLATS: _ A, Section s, Falls of New Ropa. The planning Hoard recommends approval of this plat. 3, Minor Subdivisions: 1. Jimmy Freeland, 2. Edd Whitted, 3. Strayhorn and Tilley, The Planning Board recommends approval of these plats. C. Minor Subdivisions: 1. Thomas A, French. The Planning Board recommends disapproval of this plat. D, Preliminary Plat: 1. Carl Sparrow Estate. The Planning 3oard recommends approval of this plat.) Mr. Haithcock presented the following items: 1. Plat of Jimmy Freeland, two tracts located in Chapel H311 Township. Mr. Haithcock advised the Board that Mr. Freeland has assured the Planning 3oard that he would not zone this property far mobile home park use. Upon motion of Commissioner Renry 5~ Walker, seconded by Commissioner Melvin Whitfield, it was moved and adopted that the plat be approved, 2. Plat of Edd Whitted dated January 15, 1971}, 2.0 acres in Eno Township. Upon motion of Commissioner Melvin Ti~lk:itfield, aecorded by Commissioner Henry S. '•+alker, it was moved and adapted that the plat be approved. 3. Plat of Ralph N, Strayhorn and Melba H, Tilley dated February, 1974, property located in Eno and Little River Township. Upon motion of Commissioner Henry S. Walker sevvnded by Commissioner Melvin Whitfield, it was moved and adopted, that the plat be approved. 4. Plat of Evelyn 3, and Thomas French dated March 15, 1974, 1 acre located in Chapel Hill Township. Mr. Haithcock advised the Board that thin plat had not been approved due to the fact that the needed right of way did not exist on said plat. Upon motion of Commissioner Flora Garrett, aeaondad by Commiasaoner Melvin Whitfield, it was moved and adopted, that the Board not approve the plat of ~elyn B, and Thomas French. $. Preliminary Plat of Carl Sparrow Estate dated December 12, 1973, prop arty located in Chapel Hill Township. Mr. Haithcock advised the 3oard that the County Planning Hoard had approved this plat. Discussion ensued concerning the proper right of way. Upon motion of Commissioner Henry S. Walker, seconded by Commissioner Melvin Whitfield, it was moved and adopted, that the plat be approved. F„ Plat of Falls of New Hope, Section V dated April 1s, 1974, located in Chapel Hill Township. Mr. Haithcock advised the Board that this plat had been approved by the County Planning Board with the proviso that the surveyor insert the dimenaiona on the lots that are located on the creek that is shown on said subdivision plat. Upon motion of Commissioner Melvin i^Thitfield, seconded by Commisaivner 3enry S. Walker, it wsa moved and adopted, that the Hoard approve the plat of Section V, Falls of Naw Hope provided. that the instructions of the County Planning Board are complied with prior to the recording of the plat. i Chairman Walker referred the Hoard to Item SI on the Agenda: (The County Dog Warden to discuss Dog Control Program vrith the 3oard of Commisaivners.) Chairman lJalker recognized Cashe Boggs, County Dog Warden. Mr, Boggs advised - the 3oard that something needed to be done about the dog pound. He stated that the conditions that did exist were unsanitary due to the fact that they are unable to properly clean the premises. Discussion ensued. Mr. Boggs advised the 3oard that Dr. Garvin did not want him to carrg a side arm. Discussion ensued concerning the need for a new dog pound. ~g~ The Countq Administrator presented plats of proposed sites that were under consideration for the new dog pound, The Soard reviewed the plats. Mr. Boggs advised the 3oard that he felt that a radio should be installed in the two vehicles that were operated by he and FLenneth Brown. The Countq Administrator replied that the County had made application for radio frequency, hovrever, he had recently been advised that a radio frequency could not be made available until after the first of June, Re stated that the County had made application about a year ago and that at periodic tines the Federal Communications _ Commission would advise him that there would be a delay, Discussion ensued cor_cerning -the type of plans that wou13 be needed for the construction of a new dog pound. It was generally agreed that some members of the ~ Board, the Dog Warden, and other representative agencies should make an onsi.ght visit of other dog pounds. The County Administrator was instructed to secure some type of glans and place the item of a new dog pound in the 1974-197$ budget, Item 3 was not taken up at this ,time, Chairman Walker referred the Board to Item 4 on the Agenda: (Designation of one County Commissioner to participate in cativasa of votes cast in Orange Grove Rursl Fire Protection District, Time 10:30 A,M„ Thursday, May 9, 1974.) The County Administrator informed the 3oard that under the General Statutes one member of the Soard had to participate in the canvassing of the votes cast in the Orange Grove Rural Fire Protection District. Discussion ensued, Commissioner Flora Garrett was appointed as the member who would canvass the votes of the Orange Grove Rural Fire Protection District on Thursday, May 9, 197)x.. Item $ was not taken up at this time. Chairman Walker referred to Item b on the Agenda: (t2iscellaneous Reports:) 1, Green Box Program Progessa Report, The County Administrator informed the Soard that difficulties were being encountered relative to the delivery date on the boxes, in that, the Company had informed him that the new date of delivery would be June 1, He stated that the County was having problems in the securing of sites for the location of the boxes in the southeast corner of the Countq. 13e requested the press to inform the public of this problem wzth the hope that someone might assist in the looation of sites for that area. 2. Consideration of fvu^^ (4) possible sites Por garage to house refuse collection and other County vehicles, Mr. Gattis stated that he had hoped to combine the location of the dog pound ar_d the garage that would house the refuse collection vehicles, He proceeded to define the site locations trot had 'Dean pointed out on the maps that had been previously presented to the Board, At this point he asked the Soard members Por their thoughts on this matter. Discussion ensued. 3, Office site for new Probation Officer, The County Manager advised the Board that office apace had b®en located in the building forme"rly known as the Old Ogburn Furniture Building on West Franklin Street, He stated that it was not in walking distance of the Chapel Hill court facilities, however, it was a preferable site and the rental for this office would amount to one hundred dollars ($100,00) per month, Discussion ensued, The County Administrator was authorized to proceed with the securing of office space for the probation department. 4. Some critical needs in the personnel area. The County 9dminiatrator advised the Board that he did not wish to go into this matter at this time. Chairman Walker referred the '3oard to Item 3 on the Agenda: (Set date for Public Hearing on Creation of Briarcliff and the Oaks Service Districts.) The Countq Manager advised the 3oard of Commissioners that the Tawn of Chapel Hill had agreed to provide the requested fire protection by its municipal fire department for a period not to exceed two (2) gears, The cost of this service wculd be the proceeds of a ad valorem tax levy of thirty cants (,30~) per one hundred dollar ($1D0.00) of property valuation, Discussion ensued. Mr, Gattis advised the Board that in order to establish a service district for each of these - aresa the General Statutes required that a Public Hearing be held ar_d a notice of the public hearing must be run for four (LF) consecutive weeks in a local newspaper, therefore, the Board must establish a date, time and place for the holding of the public hearing on the creation of service districts in the Briarcliff and the Oaka areas, It was agreed that the Public Hearing on the establishment of the two service d3stricta (Briarcliff and The Oaks) would be ached~~7ed for Tuesday, Sune 2s, 1974, at 8 P. M. in the District Courtroom of the Old To•..m Ha11 in Chapel Hill. ~~l Chairman Walker sdvised the Board that Tom Ward, Social Servic©s Director, had not been placed on the Agenda, however, if it was agreeabl® to tY!e Svard he would allow Mr. Ward to make a presentation. Mr, Ward stated tT1at the State IIoard of Social Services required, by General Statute, that a tentative County Social Services Budget be submitted prior to May 15, 197l~, Discussion ensued concerning the estimated coat of certain budget items. Mr, Ward explained that some items would be decreased due to Fad®ral Legislative assistance and that other items would be increased due to Legislative enactments. He submitted the following budget summary: 1974 - 75 Fiscal Year ~ SOCIAL SERVICES BUDGET SUMMARY COUNTY BOARD OF SOCIAL SERVICES ORANGE COUNTY Note: To be submitted to Board of County Commissioners and tv State Department of Human Resources, Division of Social Services, as required by G. S. Section 108-54, 55, and 59. Estimated $ud et Net Cpat to County 1. Public Assistance (FORM A) $ 93,120 2. Gsnoral Assistance (FOAM A) $ 43,500 3, Medical Assistance (FORM C) $ 58,000 L~, ,WIN-SAU ADNLiNTSTRATION AND SERVICES (FORM D) $ _p_ 5. Administration (FORM E) $ 178,330 b. Family Planning Services (FORM F) $ -0- 7, Day Care Services (AFDC_Other, CsdS and Adult) (FORM G) $ 11,250 8. Foster Care (FORM G) $ 32,l~00 I~ TOTAL. $ Li.26.600 CERTIFICATION This certifies that the estimates contained above are based on the most reliable informatien available to the county. April 23, 1974 /s1 Thomas M Ward Director County Department of Social Ssrviaea April 23, 1971 /s/ TTorm_an Walker Chairman County IIoard of ocial Services 1974 - 75 Fiscal Year SOCIAL SERVICES BUDGET SUMMARY COUNTY BOARD DF COMMISSIONERS ORANGE COUNTY Note: To be submitted to the State Department of Human Resources, Division of Social Services, as required by G. 5. 108-54, 55, and S9. Estimated Bud et Net Coat to County 1. Public Assistanae (Form A) $ 93,x,-120 ~ 2. General Assistance (Farm A) $ ' 00 3. T4edical Assistance (Form C) $ 68.000 4• j•JIN-SAU Administration and Services (Form D) $ _O_ 5. Administration (Form E) $ 178 ,0 6. Family Planning Services (Form F) $ _0_ 7, Daq Care Services (AFDC-Other, CWS and Adult) (Form G) $ 11 2 0 `?1~ 8. Foster Care•(Form G) 4. TOTAL NET COST TO COUNTY $ 2 00 $ 126 600_ AGREEM.~tT Estimates submitted en Form H by the County Board of Social Services have been studied and (are) (are not) acceptable to the Board of County Commissioners. In lieu of the estimates submitted by the County Board of Social Services, the attached estimates and justifications are being submitted with a request that they be considered for acceptance. The Board of County Commissioners agree to provide $ sF for the county~s part of the Social Services Budget for the fiscal year 197 -7 . May 6, 1974 /s/ Henr S. walker Chairman oar o ounty o ss oners May 6, 1974 /s/ 3ett4 June Hayes ^T~ Clerk to Board ~Thi,s figure should agree w~,th the amount shown in Line 9 above as "Total Net Cost to County". Chairman Trlallter excused himself from the meeting as he said an emergency had occurred. Vice Chairman Heizry Walker took charge of the meeting. Discussion ensued concerning the tentative Social Services budgst. Upon motion of Commissioner Flora Garrett, seconded by Commissioner Richard E. Whitted, it was moved and adopted, that the Board accept the 1974-1975 estimated Budget summary. Vice Chairman Walker referred the Board to Item $ on the Agenda: (Recreation Study Committee report and recommendation concerning Summer Recreation Program. Edward Mann, Jr., Chairman of the County Recreation Study Committee, and Mr a. All ens Ray, member of the Recreation Study Committee, were present. Vice Chairman Walker recognized Mr, Mann. Mr. Mann informed the Board that George Williams, Orange County School Superintendent was unable to be present, however, Mr. Williams had authorized him to make an official request in behalf of conducting an eight (8) week Summer Recreation Program. He stated that Ms, Williams said he would ba glad to meet with the Board at any future date for a detail explanation of what he plans to do with the Recreational Funds if the Board seas fit to allocate them. Mr. Mann stated that the Recreation Study Committee had received a report from the consultants who had been employed to mako recommendations for the institution of a full scale recreation program. He stated, however, that the committee did not feel that there would be sufficient time to implement the program that was being recommended by the consultants, and that the committee did not wish to jeopardize the future of an adequate recreation program, therefore, they :vere recoerananding that a summer recreation program, under. the direction of the school system, be adopted. Mr, Mann stated that the Recreation Study Committee needed more time to investigate the recommendations of the consultants prior to requesting any type of recreational funds or facilities and he felt that the summer program which would cost approximately $11,GOp would provide recreation for the summer months. Mr. Mann said that according to P'ir, willSams~ estimation based on last years experience there were approximately three hundred (~00) youths who aarticipated in the orogram and that this year he would like to add arts and crafts to the proposed project. The X11,000 would include salaries for three supervisors and four to six assistants and that three sites were being considered for the recreation program. He said these sites would be Grady Brown, Stanback and Aycock, however, no.definite choice of sites could be made until a registration could be held to see what areas would be covered from the registration list. Discussion ensued. The County Administrator was requested to ask Dr. Robert Hanes what school facilities could be used without requiring supervision for the users. Mr. Mann stated that the Study Committee would be happy to investigate the facilities that might be available ir_ the Chapel Hill area. Both he and Mrs. Ray stated that the County Recreation Study Committee did endorse the proposed summer recreation program that was being requested by George Williams. No action was taken on the request and it wsa agreed that the 3oard would request Mr. Williams to mast w7th them in cyder that this matter might be further explored. Vice Chairman Henry Walker stated that the Town of Chapel Hill did not appear on the Agenda, however, Jerry Coher_, Member of the Board of Aldermen, and Chester Yendzior, Jr., Manager of the Town of Chapel Hill, were present and wished to make a presentatior. to the Board. It was agreed that the presentation would be received. Mr. Cohen presented the following letter: ~~~~ "This request is made on behalf of the elderly residents of Chapel Hill and their problem of mobility within the area. Specifically, we are requesting that the Orar_ge County Commissioners consider purchasing 1200 bus passes for the Chapel Hi11 elderly at a total seat of $35,000. This provision would enable our retired adults to benefit to the utmost from the forthcoming Chapel Hill public transit system. The plight of the elderly and the relative isolation of many of them because of the lack of any suitable transportation was brought into sharp focus by the White House Conference on Aging in 1971. This problem was regarded to be so crucial that it was one of the major areas explored for solutions. Upon retirement, most persons suffer from reduced income; and, in addition many suffer from physical impairments that prevent them from driving an automobile. Transportation can add s strain to an already reduced budget, thus intensifying the problem of isolation. Consequently, one of the high priority objeotives recommended by the White House Conference for action in the 70's was the need for: "Development of mass transportation and/or diverse mobility systems which ors responsible to the unique needs of older people." According to the 1970 census, 1131 persona over 65 resided within the Chapel Hill corporation limits. This does not include those persons over 65 who live in residential areas on the periphery of Chapel Hill, but outside the corporate limits. And, of course, the above number is now considerably larger. About 75 newly retired persona move to Chapel Hill each year. In addition to those who move to Chapel Hill, approximately 60 local persona retire annually from the University of North Carolina alone, and most of these remain in the community. This does not include persons retiring from other occupations for which we have bean unable to get a reliable figure. These facts lead us to estimate that there must be betweer_ 1500 and 1800 persona now residing in Ckiapel Hill who are 65 years or older. The number of new retirees ti-ill increase dramatically as persons retire earlier and life-expectancy becomes longer. Not only is it important to consider the needs of the elderly with respect to the essential activities of their daily living, but 5.t is also important, both for the elderly and the community, to consider their abilities to contribute in mear_ingful ways to the community through volunteer services. The Retired Senior Volunteer Program in Chapel Hi11, in lass than one year of operation, now sends volunteers to Memorial Hospital, the Chapel Hill-Oarrboro Sehoole, the Botanical Garden, the Inter-Church Council, a Day - Care Center, the Recreation Department, and the Multi-Purpose Center. Many ' more would volunteer if no-cost transportation were available. Assuming that approximately 1200 elderly citizens would be using the new Chapel Hi11 bus system, for the equivalent of $1.00 per weak in bus fares, this would cost the elderly a total of $62,!{.00 per year. To help in alleviating this situation, and at the same time to help the new bus ' system get off to a goad start, the Town of Chapel Hi11 requests the Orange County Commissioners to consider making a grant of $36,000 per year for the purchase of bus passes for the Chapel Hill elderly. The County Commissioners could specify the criteria for the issuance of passes as well as the mcat appropriate means for their distribution." Discussion ensued concerning how many citizens would be affected by the proposed request and hou many would come within poverty income levels. It was pointed out that the busses would have facilities for assisting the handicapped and that the buses would insure the over 65's of transportation to and from downtown facilities. Mr. Cohen stated that the County might consider a eliding scale approach to the matter and that this could be based on a persons income. He stated further that the passes would be non-transferable and that the Town planned to color code the passes in order to insure that only the proper persons were served by the pass. Discussion ensued. No action was taken on the request, • however the Board agreed to study the matter. The Clerk read the following note from Alice A, ln'ilkins: "Hillsborough waste water is routed through my yard causing damage. The soil is washed into r~io River causing over $1}00.00 damage. I am 68 years of age. My taxes have been raised." Mr. Gattis informed Mrs. ?4ilkins that he felt there were two items whirr she wished discussed and that she had an option to appeal her tax valuation to the Board of Equalization and Review, however, the matter of the water problem would have to be brought to the attention of the State Board of Transportation. The Clerk was instructed tv contact the Local Supervisor oT the State Board of Transportation ar_d request that Mra. Zailkins's problem be investigated. Commissioner Flora Garrett brought to the attention of the Board the fact that the Council of Governments requested a tentative approval of $12,588.Op for their 1971G-1976 Budget. Upon motion cf Commissioner k'lora Garrett, seconded by Commissioner Henry 5. 'balker, it was moved, that tentative approval of the $12,588.00 budget request for the Council of Governments be approved. ''~D Commissioner Richard Whitted stated that a speed limit sign had been placed on the Lake Orange Road, but that the sign was a 55 mile per hour limit and that the residents of the area wished to have this limit lowered. The Clerk was inatructed to advise the State Board of Transportation of the request to lower the speed limit on said road, The County Administrator advised the Board that L. G, Holleman, Dlreotor of the Manpower Council stated that Orange County needed to appoint additional members to the Manpower Board. It was pointed out that Joe Augustine, Executive Secretary of the Chanel Hill Chamber of Commerce, and Sharman Shelton, Extension Agent, had agreed to accept appointments to the Council, however, no official list of recommendations from the various participating agencies or municipalities ' had been received, It was agreed that the Soard should wait until an official list was received prior. to making any appointments to the Manpower Advisory Board. Discussion ensued concerning the Road Priority Rating Schedule that had been submitted by the State Board of Transportation. Commissioner Flora Garrett stated that she had met with Cecil Bud, Chairman of the Secondary Roa3 Council for the State Board of Transportation, and that Mr, Bud had advised her that if the Board was discontent with the Rating Schedule that he would suggest the Board appear before the aouncil on the matter, Upon motion of Commissioner Flora Garrett, seconded by Commissioner Richard x, Whitted, it was moved that the County Administrator write and find out the date and place of the next Secondary Road Council meeting and that the Board appear in behalf of some of the roads that they feel were not properly rated. Vice Chairman Walker stated that it had been brought to hie attention that the m5.nutes had not been approved for meetings that had been held in February, March and April, therefore, he wished, at this time, to have all minutes approved. Commissioner Flora Garrett stated that there were errors that needed to be corrected and they appeared in the minutes of the F''ebruary 19th and April 16th meetings. The Clerk was inatructed to make the following Corrections: 1, February 19, 19711 page 192. Motion re-written ae follows: Upon motion of Commissioner Henry S, Walker, seconded by Commissioner Melvin ~~Jhitfield, it was moved and adopted, that the County approve the 1973°1971} Secondary Road Construction Program as it was presented by the Board oP Transportation. on Friday, February 15, 19711, subject to the recommendation that the Board of - Transportation reclassify RR X1330 from a subdivision road and that said SR X1330 be placed on the Priority Rating Schedule. 2. February 19, 19.71}, page 192, Correct spelling of the word aaclamation from accumulation to acclamation. 3. Commissioner Flora Garrett stated that the Clerk had failed to record the request that had been made by her and Commissioner Richard Whitted to the County Administrator. Tha following should have been inserted in the February 19th meeting: "Commissioner Richard `.~ihitted asked Mr, Gattis about sac.uring=a Finencial-State- meat and Mr, Gattis said that it would take some time but he would get a report ready, Commissioner Flora Garrett and Commissioner Richard Whitted also asked for copy of the audit and the County Administrator said he would send one." 1J-• April 16; 1974, page 208, Correction to Item II Rural Firs Departments. Discussion ensued e.oncerning the request far the installation of fire hydrants on all water lines and the possibility of providing service roads to rural water aeurces, 2t was pointed out that the T~s for fire hydrants could be placed on any future lines at a miminal cost, however, it would prove expensive to install the T~s and fire hydrants after the lines had been completed, It was pointed out by the firemen that adequate size lines must be made available as the pressure and suction on small lines could do cor_siderable damage to household appliances ar_d cause the line itself to collapse. It was agreed that the Soard would request the County Attorney to investigate tra possibility of providing water facilities for rural fire protection, either by the way of installation of fire hydrants or providing service roads to rural water sources. Discussion ensued concerning the possible water sources that are located in the county, The Board requested the County Administrator to make a survey and study of the available ponds, lalcea n_nd creeks and to report his findings to the Board, Mr. Gattis replied that ha felt the volunteer firemen had more knowledge. of where the ~aeter sources were currently located and ha suggested that the fire association make the study and then bring their recommendations back to the Board. ' The volunteer fire association agreed to make this survey and study, Further discussion ensued, Commissioner Flora Garrett moved that the Soard request the County Administrator or the County Attorney to investigate the legal possibilities involved with the placing of fire hydrants on installed water lines and the possibilities of providing all weather roads to rural ponds, It was agreed that a motion was not needed, but the Board agreed to pursue the matter of all legal options. ,~~~ N s. April l6, 1474, page 213. Correction to Item VT (B & W Mobile Home Park) Chairman Walker stated that hir, 3roadway informed he and Dr. Garvin that if a septic tank problem arose on any lot in his park then the lot would be vacated if the problem could not be corrected. There being no further business to come before the E+oard the meeting was adjourned. C, Norman Walker, Chairman and Henry S. Wa1Ler, Vice Chairman Betty June Hayes, Clark