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Home My WebLink AboutAgenda - 06-21-1999 - 9cORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 21, 1999 Action Agenda Item No. Q -C SUBJECT: Pocket Park; general review of project and consideration of additional fees for architect DEPARTMENT: Purchasing 8: Central Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Agenda abstract June 2, 1998 Agenda abstract January 19, 1999 Cost estimating sheet design sketch computer design sketch INFORMATION CONTACT: Pam Jones extension 2652 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To review details of the pocket park project and to consider a request by Dick Wilkerson, project designer for additional fees. BACKGROUND: During their June 1 meeting, Commissioners requested additional information regarding the cost for and design of the pocket park project for the Skills Development Center. A brief chronology of the steps take to date include the following: 1. The Board originally endorsed the plan on June 2, 1998 via an abstract presented kiy Commissioner Margaret Brown. The minutes of the meeting reflect that the plan was approved and referred to the Chapel Hill Appearance Commission as part of the Skills Development Center project. Further, instructions from the Board included contacting the Chapel Hill Town Manager and Police Chief regarding any special security risks that might be created as a result of the park. Town staff indicated that the project required only staff review, which was carried out. The staff review includes review and comment by the Police Chief. Additional lighting was added to the building to address security concerns and the kiosk was redesigned such that the solid panel stopped 3' from the ground so as to easily see anyone who might be hiding behind it. 2. On January 19, 1999, the Board approved a design contract with Dick Wilkerson and received preliminary cost estimates. The cost estimate cited in the abstract was $77,000. The minutes of that meeting reflect that the Board approved the use of any surplus money in the Skills Development Project Fund and up to $25,000 from the 1997 Park Bond funds. 3. The Town staff completed their review and requested the following changes:: • Planters to be constructed with brick as opposed to the block and sur-wall (stucco-like) finish originally proposed; • The smaller planters that were originally designed to jut out into the sidewalk area must be pulled back onto County property. • Concrete sidewalks are required rather than the brick sidewalks originally proposed. The sidewalks will be scored in 6'x 6' and 3' x 3' squares as shown on the attached drawing. (Note: This work is in the right-of-way, and may be excluded from the project should the County so choose.) The designer has incorporated these changes into the final drawings, which will be available for bidding during the summer. The Board is aware that the Town has downtown improvement money from which they pay fbr on-going downtown improvements (streetscape). Our project is compatible with the streetscape design and the 2 town has expressed willingness to reimburse the County for the cost of materials for the sidewalk work if we petition them to do so. They will not pay for labor because Town staff generally does the work and our project exceeds the resources they have available for next year. Upon the advice of the Chapel Hill Planning Staff, we would propose that the County request that the Town of Chapel Hill contribute funds equal to the materials needed to construct the improvements within the Right of Way area. This work includes construction of the sidewalk as well as the utility conduit that runs underneath the sidewalk. The amount we might reasonably expect to recoup is approximately $3,900. The designers have estimated the cost of construction to be approximately $72,300. This cost estimate includes changes required by the Town of Chapel Hill. The cost estimate does not consider the possibility of the Town reimbursement for materials for work done within the right of way. If that were to be the case, the attached construction estimate would reflect a $3,900 savings, or $68,400 in construction costs. The attached cost estimate also reflects a 15% project contingency for unforeseen conditions on the site. The designer has also requested an additional $4,100 for the design work to be performed on this project. As indicated in the June 1 abstract, the original plans laid out by Wilkerson involved using students to carry out the design/drafting stages of the project. However, the student who was to do the work left the program. In order to maintain the project's momentum, Wilkerson consulted with another architect to prepare the construction documents, thereby creating additional cost for his contract. In addition, comments rendered by the Town of Chapel Hill during their review of the project caused redesign and more work of the consulting architect. FINANCIAL IMPACT: The designer has requested that his contract be increased from $1,800 to $5,900, an increase of $4,100. The additional expense would be charged against the Skills Development Project Fund. A breakdown of costs vs. available funding in the project account are listed below: SDC project funds available as of May 24, 1999 'Additional funds approved from bond proceeds for the construction of the $25, pocket park (to the extent that they are necessary) Increased fees for Wilkerson Total available for pocket park construction (4,100) RECOMMENDATION(S): The Manager recommends that the Board approve the pocket park design as revised; and authorize the additional $4,100 fee requested by Dick Wilkerson. r 3 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No Q - ~, ACTION AGENDA ITEM ABSTRACT Me®tinq Date: June 2, 1998 SUBJECT: Pocket Park for Skills Development Center on Franklin Street -------------------------------- DEPARTMENT County Cozemissioners ---------=---------------------- ----------------------------- PUBLIC HEARING YES NO x ATTACHMENT (S) : Pictures BUDGET AMENDMENT: _YES X NO INFORMATION CONTACT Chair Margaret W. Brown TELEPHONE NUMBER Hillsborough 732-8181 Chapel Hill 968-4501 Mebane 227-2031 Durham 688-7331 ----------------------------------------------------------------------- PURPOSE: For th® Board to consider renovations to tho aroma between the building and th® sidewalk. BACKGROUND: The renovation plan for the Skills D®velopawnt Center did not includo a design for tho area between Franklin Streot and the entrance to the building. Dick Wilkerson, Professor of Design at NC State University was kind enough to come to this facility with his assistant. Ho created a plan which shows befor® and aftwr pictur®s for a pocket park which would allow seating around tho tr~a and a continuation of tho brick sidewalk up to the building. This was at no charge to tho County. RECOMMENDATION: Refer to tho Chapel Hill Appearance Conmission as part of the Skills Development Center application. 4 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ACTION AGENDA ITEM ABSTRACT Meeting Date: January 19, 1999 SUBJECT: Approval of agreement for pocket park design; Dick Wilkerson and approval of funding sources DEPARTMENT: PURCHASING AND Public Hearing: Yes: No: CENTRAL SERVICES Budget Amendment Reqd? Yes No A I I A(;FiMENT(S): Computer rendering of pocket park INFORMATION CONTACT: PAM JONES, ext. 2650 Telephone Number- Hillsborough 732-8181 Chapel Hill 967-9251 Mebane 227-2031 Durham 688-7331 PURPOSE: To consider approving an agreement to use the services of Dick Wilkerson to develop construction documents for the proposed pocket park at the Skills Development Center; and to approve use of funds remaining in the Skills Development Center Renovation Fund and Park Bond Funds to construct the park. BACKGROUND: On June 2, 1998 the Board reviewed and endorsed a proposal presented by Commissioner Brown to develop a pocket park in conjunction with the Skills Development Center project. Through the efforts of Commissioner Brown, Dick Wilkerson, NCSU, who was instrumental in developing the "streetscape" concept for Chapel Hill, volunteered his time to develop the concept. Following Board endorsement, the plan was submitted to the Town of Chapel Hill for comments. Their comments involved requirements beyond what could be provided in- house. Dick Wilkerson was contacted to determine his interest and availability to meet these needs. Wilkerson has agreed to provide the following services for a fee of $1,800: 1. Site clearance and removal plan to detail removal of plants, paving, curbing, and other materials to prepare the site for installation of the entrance plaza, the walk along the south edge of the building, the front of the adjacent building on Franklin Street, and the corner of the parking lot at the News & Observer building. 2. Layout plan for the paving, raised planters, flush planters, steps, walk along the building to the entrance to the Durham Tech facility and the changes along Franklin Street. 3. Planting plan and details for the planters and areas along Franklin Street. 4. Grading and drainage plan for the plaza. 5 5. Details of raised planters, flush planter, steps and paving. 6. Design of a ground based sign for the facility. 7. Quantity take-offs for the removal and installation phases of the project and an estimate of the associated costs. 8. In the process of completing the work we will coordinate our work with the director of the Franklin Street streetscape project. 9. Work will be completed by the end of January and digital files of the drawings and documents and a negotiated number of printed sets of the documents will be delivered. Preliminary estimates of construction of the work identified in the scope of work is around $75,000. Approximately $50,000 is available in the Skills Development Center project account. The remaining $25,000 could be funded through park bond funds should the Board so decide. This work would be bid during February and bids awarded in March 1999 thereby allowing construction to begin around the first of April. Work should be completed in the summer 1999. RECOMMENDATION: The Manager recommends that the Board approve the agreement with Dick Wilkerson; and authorize the Purchasing Director to execute the necessary paperwork; and authorize the use of remaining funds in the Skills Development Center Project Fund with additional monies necessary to build the park to be funded from the Parks Bond Funds; and stipulating a maximum of $25,000 to be used from the Parks Bond Funds. PRELIMINARY BUDGE'T' FrSTIMelTE SKILL DEVELOPMENT CENTER 6/11194 THIS BUDGET E3TBiATE 19 FOR PRELIMINARY PLANNIirG ONLY. SUBJECT TG COST VERIFICATION II Ir~n~ l~scRlrl'IOx ~ trxrr UN1T P'RtCE 'CUTAL L DEI4I OLITIQN WOR[C ~ SawoutllLemove A~AIt Driveway ~ 1235 SF S 2.00 SZ,470AO B. I7emo/Remove Existing Curb ~ 185 LF S 2.00 5370.W C: emolRemove Wal] ~ I05 LF S 4.00 5420.E D. Remove Brick Sidewalk ~ 1588 5F $ 2,00 53.176.00 1F.. Lower Exi Gas lkleiet ~ 1 LUMP SUM 550.00 UB7YaTAC DEMOL[TTON WORT 56,48d~9p D. NEW CQtYSTRUCTIQM ; A. Brick ors 4" BASe Si 1250 $F S 8.00 St0,00t1.00 B. fitenite Tumblers for (3) Thee PitslBase 35 SF 518.00 1990.00 C- Raised Planter Seatwalts ~ 1. 24" 1~'I' CMU 36$ LF S 5.00 11,840.00 2. Cast-in-Place Cpncs'oGe Cpp I84 LF S 6.00 51,104.00 3. d" thick Brick facade ~ 368 SF $ $,00 $2,944,00 4. 4" Footing 20' Wide I8+4 LF 3 4.00 x736.00 D. Brick ~ I. (2) Risers 55.5 LFl(3) Risers 3 LF ' 126 l.P S 13.04 S3 000.00 E. Plaorer Wash L' ~ 12 N~A S 80.00 5940.00 P: Scored Coate Threshold Stabs ~ t EA S 100.00 S 100.00 G. Ttash e'Iraasites' #5-424 -36 gal. 1 EA S 600.00 5600.00 H. Secvity t.igisting ~ 4 EA S 120.00 5480.00 L Phone ~ 1 FA S 200.40 5'200.00 J. Fill DiNTosail IEor Plgatera ~ 76 CY S 8.00 560$.00 K Cusiam Siga by Other, with ~ A LUMP $IJM 53,700.00 L. Trees I 1. 5` Large Oak Street Trees 4 EA 51,500.00 16,000.04 2. 5' Yvshino CEurriea 5 EA ; 1,500.00 ST 500.00 . M. Gcoundcover - Periwidck od Ed co Bad Edge} ~ 4l 1 SF S 7.80 S3,?A5.84 PI. Mulch -Shredded HardwQCd 2" LUMP SLIM S 100.00 O. Misoedaneous wort[ LUMP SLJM 1500.00 P. 4" Thick Coscrete Sidewalk-ecorN 2064 $F S 3.00 t6,19Z.40 i" ABC- Co clad a ae 38.22 CY S 12.00 ~45i.i4 8. Coa~drrlt w/ Plowable Im 176 LF S i 8.00 S3,IiR~0 S. S Canc~eoePlanters S FAA S 300.00 51,500.00 'Y'. Subsurfax from roof drains LL1A4P SUM SSOo_00 r,~ - NEw clolvsrR~row ss~rta ~s SUBTOTAL I d~ D 562,8'72.A4 IS9f, COM7NCr'FNCY 59,430.87 1246 ~X/Gd1HS~UGTADNM~lN,lGF.i1[ENT ,~ S7.S~4.69 , ~ 84~ k' ~r PATONILLJCCHINU ASSOCIA'F>r$, P.A_ 1001~i+ADE f~YENUE RALE[GH , NC 27605 G•lI7FCS/Sl:[LL 06/11:33 14:28 $919 628 7068 PATOiY-ZUCCRINU l~OOJ!003 L Ca ~ I _ !.~ ~ I - ~i ° ~ I f ~~:; ~ ~ + •~.. 1 ~ :~~ I :~ - I { ! l I + ~ I ~ I ~ ~ I ~ 8 ~ ~ ~ ~ ~ ~ ~ .~ ~ ~ ~ I ~ ~ ~ ~~ + ~ ~ - :.~:. ~ai• '~' } r 00 a~ 0 w::~ n SS :; y JO M } 1-~