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HomeMy WebLinkAbout1999 S HR&R - Fair Housing Assistance Program Capacity Bldg Agreement - 06-21-1999 - 8t~~~~'~ J y# *~ D6`/~ May 20, 1999 Ms. Annette M. Moore, Director Orange County Human Relations Commission P. O. Box 8181 Hillsborough, North Carolina 27278 Dear Ms. Moore: U. S. Department of Housing and Urban Development Georgia State Office Richard B. Russell Federal Building 75 Spring Street, S.W. Atlanta, Georgia X0303-3388 (httpJ/www.hud.gov) SUBJECT: Fair Housing Assistance Program Capacity Building Agreement - FY'98/99 Enclosed is one copy of the Amended 1998/9 Cooperative Agreement package for your files. Also enclosed are eve (5) copies of the Form HUD 1044 for your original signature. After signing, retain one copy for your records along with the Cooperative Agreement package. Retum the remaining four copies of the Form HUD 1044 to this office by EXPRESS MAIL WITHIN FIVE(5) DAYS OF RECEIPT TO: Gregory Bernard King, HUB Director U. S. Department of Housing and Urban Development Southeast/Caribbean Office of Fair Housing and Equal Opportunity Richard B. Russell Federal Building Room 230, 75 Spring Street, S.W. Atlanta, GA 30303-3388 ATTENTION: Ophelia T. Dargan Also remember to complete the last page of the Agreement package that addresses your Product Deliverables, and include a copy when returning the 1044's. As discussed in the guidance provided to you earlier this month, the Capacity Building agencies will be funded at $115,000 in FY'99. The FY'99 Agreement will be amended to allow for the drawdown of these funds at the appropriate time. Additionally, for the closeout of the FY'98 Agreement, you are to send a voucher for the remaining amount of $70,000 when returning the HUD Form 1044's. Include a report on all product deliverables that have been completed thus far during FY'98. If you have questions, you may contact your assigned Atlanta Monitor for information. ryhour Gregory Bernard King, Hub Director Southeast/Caribbean Office of Fair Housing and Equal Opportunity Assistance Award/ Amendment 1. Assistance Instrument a Cooperative Agreement 3. Instrument Number FF204K984022 ~~a - ~ U.S. Department of Housing ~~ and Urban Development Office of Administration 2. T of Action Grant ~ Award ~ Amendment i Amendment Number 5. Effective Dgf~oj~his/l~c~ion 6. Control Number 7. Name and Address of Recipient ORANGE COUNTY HUMAN RELATIONS COMMISSION P.O. BOX 8181 hILLSBOROUGJ, NORTH CAROLINA 27278 8. HUD Administering Office HUB DIRECTOR, SE CARIBBEAN OFFICE OF FHEO GEORGIA STATE OF ICE RM 230 75 SPRING ST., S.W. ATLANTA, GEORGIA 301303-3388 8a. Name of Administrator 8b. Telephone Number GREGORY BERNARD KING (404)331-5140 10. Recipient Project Manager 9. HUD Government Technical Representative Annette M. Moore, Director FANNY CHESTNUT-HAIRSTON 11. Ass istance Ananpement 12. P ayment Method 13. HUD Payment Office Cost Reimbursement ~ Treasury Check Reimbursement Cost Sharing ~ Advance Check C O ACCOUNTING CENTER P.O. BOX 2905, FT. WORTH, TX 76113-2905 Fixed Price ~ Automated Clearinghouse 14. Assistance Amount 15. HUD Aceountin end A p ppropriation Data Previous HUD Amount $ 100 000.0 15a. A pprropriation Number 15b. Reservation Number j HUD Amount this action $ 115 , 000.0 869 00144 FHEO-98-4022 Total HUD Amount $ Recipient Amount $ Total Instrument Amount $ 215,000.0 Amount Previously Obligated $ 100 , 000.00 Obligation by this action $ 115.000.00 Total Obligation $ 215, 000.00 16. Description CAPACITY BUILDING AGREEMENT FY'98 COOPERATIVE AGREEMENT FOR FAIR HOUSING ASSISTANCE PROGRAM (FHAP) This agreement consists of the following, which incorporated herein and made apart hereof: 2. Schedule of Articles 3. Statement of Work 4. Section 3 Clause 5. Assurances 6. Criteria for Processing 7. Administrative Requirements for Grants and Cooperative Agreements Order of Precedence: Notwithstanding any provision to the contraryyf in the event of a conflict among an of the documents pertaining to the duties and res onsibilities of the parties, the Statemen~ of Work shall take precedence over the Schedule o~ Articles. The FY'99 Cooperative Agreement will be $115,000 for Capacity Building agency. ~ ~• ~ Recipient is required to sign and return three (3) copies ~ 8• of this document to the HUD Administering Office. Recipient is not required to sign this document. 19. Reci 'ant ley Name : J ,. ~ 20. HUD ley Name: . ~O~.w1 Sipnat a & Title: ~/~ Dat : Signature e: Date: G ~ " ' - ~ ~" v~ Gre or B na Rin CAO ~~~~~7 Previous editions are obsolete form HUD-104418/901 ref. Handbook 2210.17 U.S. Department of Housing snd Urben Development FUNDS RESERVATION & CONTRACT AUTHORITY 1A. NAME AND ADDRESS OF PROJECT IDENTIFICATION 18. PROJECT CONTRACT, IAA OR PURCHASE ORDER NUMBER Orange County Human Relations Commission FF204R984022 P.O. Box 8181 2. DATE OF PREPARATION Hillsborough, North Caroliana 27278 IMonth, Dey and Year) 04 23 99 3. RESERVATION NUMBER 4. NAME AND TITLE OF SOURCE OFFICER FHEO 04-98-4022 Gregory Bernard Ring, Hub Director un In an ccountm asst Icatlon COST CENTER SUB-OBJECT CLASS RESERVATION INCREASE NET APPROPRIATION OR FUND SYMBOL CODE COpE OUTSTANDING /Decrease/ AMOUNT A B C 0 E F 869j00144 115,000.0 115,000.0 NET TOTALS 115,000.0 115,000.0 6. Purpose of This Action (Check Applicable Box(esll A. ~ INITIAL RESERVATION . B. ® INCREASE OR (Decreasel RESERVATION (Amendment Number 1 1 C. ~ CANCEL RESERVATION (Bracket Amount in 5E1 D. D EXECUTE, AMEND OR WAIVE CONTRACT 7A. DESCRIPTION OF PROJECT 78. CONTRACT CONDITIONS (lf anyl Funds to assist State and local agencies in , Agencies must be recognized as substantially processing fair housing complaints. equivalent or have aggreement for interim referral of complains. 8A. DATE IMo., Day snd Year) 88. SIGNATURE OF SOURCE OFFICER 9. To Be Completed by the Originating Office RECOMMENDATION AND AUTHORIZATION pf Roquindl: M acoordance with authority vastsd in or delegated to the undersignsd• in consequence of provisions and requirements of appli- cable few; under dac'a'ans of raoord regardatg tha project or program identifad in Block 18 above; and with determination that the sctans in Block 5 an in the public interest, those actions an rscorrxne and autfwrizsd herewith: A. RECOMMENDED (Signature/ D. A RIZED /Signet ~~ ( ~ ~ ~''~'~~ lvr.~~ i G ego ar R nq B.TRLE p ~ ~lr" ~ l.~tJh ~t"~'h"r)ISS)Or1U'.$ Hub Director, Southeast Caribbean Office of Fair Housin and E al ortunit C. DATE Mo., Dey d- Year) ~ o., a Y ear) F. DATE IM ~f ~ p ` V l G. OFFIC ALP ESS RELEASE DATE /Month, Day ane Yesr/ or ccountm se n FUNDS AVAILABLE 0 RESERVATION RECORDED OR ADJUSTED TO AMOUNT SHOWN IN 5F jay Date Prwiout Edition k Obsdet~ - ---- HUD-77 S 13-76) 1. SCOPE OF WORK (FIXED PRICE) The Recipient (or Agency) shall furnish all the necessary personnel, materials, services, equipment, facilities, (except as otherwise specified herein) and otherwise do all things necessary for or incidental to the performance of the work set forth in the Statement of Work and all Attachments for the firm fixed price set forth herein. Including, but not limited to, identifying staff assigned to carry out fair housing activities by name, position, salary, percentage of time spent carrying out fair housing responsibilities, and experience. 2. PERIOD OF PERFORMANCE The Recipient shall provide all services hereunder for the period ending April 23, 1999 for FY'98 funds disbursement and September 21, 1999 for FY'99 funds disbursement. 3. INSPECTION AND ACCEPTANCE Inspection and acceptance of all but the final products may be accomplished by the Government Technical Monitors (GTMs), if so delegated. Finalacceptance is the responsibility of the Government Technical Representative (GTR). 4. CONDUCT OF WORK A. During the effective period of this instrument, the GTR and/or the GTM identified in Block 9 of the cover page shall be responsible for monitoring the technical effort of the Recipient, unless the Recipient is notified in writing by the Grant/Cooperative Agreement Officer (G/CAO) of a replacement. B. Only the G/CAO identified in Block 8a has the power to authorize deviations from this instrument, including deviations from the Statement of Work. In the event the Recipient does deviate without written approval of the G/CAO, such deviation shall be at the risk of the Recipient, and any costs related thereto shall be borne by the Recipient. 5. INSTRUMENT AMOUNT AND REQUESTS FOR PAYMENT A. The maximum amount for performance under the Statement of Work and all other requirement s of this instrument is $100,000 for payments for activities carried out under the FY'98 funds and $115,000 for activities carried out under the FY'99 funds to support the Agency's fair housing efforts in accordance with Appendix A, Statement of Work. Payments shall be made in accordance with paragraph B, below. B. DATE FOR RECIPIENT'S CAPACITY VOUCHER PERIODS IN LOCCS BUILDING AMOUNT April 23, 1999 or as soon 100$ of FY'98 thereafter as possible CB funds remaining 30 days after the closeout 50~ of FY'99 of the FY'98 CB Agreement CB award amount 60 days after first award of 30~ of remaining FY'99 funds disbursed FY'99 funds 30 days after receipt of 20~ (all funds second award of FY'99 funds remaining) of FY'99 but not later than 9/21/99 funds remaining C. The Recipient shall follow the instructions provided by the GTR/GTM for using the Line of Line of Credit Control System (LOCCS) for vouchering under this Cooperative Agreement in accordance with the time periods stipulated above. Payment may be withheld if it is the judgment of the GTR/GTM that the Recipient is not complying with all terms of the Cooperative Agreement, Statement of Work, and all Attachments hereto. D. The Recipient shall submit a Narrative Report when a draw-down is requested. The Report for Capacity Building agencies should provide information on the Agency's investigative and conciliation techniques, performance criteria; and, the deliverables due as described in the Recipient's funding application and the Statement of Work as approved by the GTR and G/CAO. Any Reports for data and information systems should be accompanied by a listing of all hardware and software acquired during the billing period. The Agency should also provide an education and outreach plan for the review and approval of the GTR/GTM for projects expected to be carried out. E. The Criteria for Processing are hereby incorporated as Attachment A, FY'98, to the Schedule of Articles. The Criteria for Processing has not been changed for the implementation of the FY'99 FHAP guidance. F. The Administrative Requirements for Grants and Cooperative Agreements (Part 85) are hereby incorporated as Attachment D to the Schedule of Articles. G. The Government shall remit all payments to the following address on the depository form: AGENCY TO PROVIDE NAME AND ADDRESS OF FINANCIAL INSTITUTION TO GTR AND GTM 6. 7. USE OF COOPERATIVE AGREEMENT FUNDS The Agency is entitled to receive the fixed amount stated in the Cooperative Agreement for satisfactory completion of the work to be performed regardless of costs incurred. However, the program regulations and this Schedule of Articles require that all activities for which FHAP funds are used must address, or have relevance to, matters affecting fair housing which are cognizable under the Fair Housing Act (42 U.S.C. 3600-19). MAINTENANCE OF EFFORT The Agency must not unilaterally reduce the level of financial resources currently committed to fair housing complaint processing. Budget and staff reductions occasioned by legislative action outside the control of the Agency will not, alone, result in a determination of ineligibility. However, HUD will take such actions into consideration in assessing the ongoing viability of an Agency's fair housing program. 8. HUD'S SUBSTANTIAL INVOLVEMENT A. HUD intends to have substantial involvement in the review and approval of all aspects of the work to be carried out as a result of an award under this agreement. B. Anticipated substantial involvement shall include, but not be limited to the following: 1. Review and guidance in progress and upon completion of case investigations; 2. Requests for additional information on cases dual-filed to provide clarification or for completeness of a case investigation or file; 3. Development and presentation of National and/or field office location fair housing investigative training; 4. Participation in the development and presentation of in-house investigative training; 5. Participation in presentation of education and outreach programs; 6. Provision of appropriate directives and guidance on case processing; and 7. Assistance in the investigation, settlement, and/or enforcement of fair housing cases dual-filed with the Department. 9. ASSURANCES The Recipient of FHAP funds agrees that it will not engage in any discriminatory actions in its administration of or in its employment and treatment of employees and/or clients and makes the following assurances to HUD as a condition for the receipt of FHAP funds. The Recipient also assures that it will. 1. Provide a drug-free workplace; 2. Cause to be performed required financial and compliance audits in accordance with the Single Audit Act; 3. Comply with the provisions of the Hatch Act (5 U.S.C.) Sections 1501-1508 and 7324-7328) which limit the political activities of employees whose principle employment activities are funded in whole or in part with Federal funds; 4. Establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain; 5. Comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Sections 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F); 6. Comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of disability; or (d) .the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-6107), which prohibits discrimination on the basis of age; 7. Comply with all applicable requirements of all Federal laws, executive orders, regulations, and policies governing this program; and 8. Comply with the requirements of the Resource Conservation and Recovery Act which mandates that State agencies using Federal funds have procurement programs which give preference to products containing recycled materials when purchasing specific products identified in guidelines developed by the Environmental Protection Agency (40 CFR 247-253). 10. USE OF CONSULTANTS Salary payments to consultants under this instrument shall be based on their current salary as evidenced by current pay vouchers and shall not exceed the equivalent of the maximum daily rate paid to GS 15 Step 1 Federal employees. Further guidance on procurement actions which the Recipient is required to follow under this instrument is contained in 24 CFR Part 85.36 (Attachment C to this Cooperative Agreement). 11. PUBLICATIONS AND NEWS RELEASES A. Definition. For the purpose of this clause "publica.tion" includes: 1. Any document containing information for public consumption; or 2. Any act of, or any act which may result in, disclosing information to the public. B. The results of any education and outreach efforts of the Agency can be made available to the public through dedication, assignment by the Government, or other such means as the Secretary may determine. C. Government Ownership of Official Products of Work All interim and final reports and information, data analyses, special methodology, findings, and their related documents and work products, including reports, work sheets, survey instruments, computer tapes, and any other physical materials and products produced directly under the Statement of Work of this instrument are considered Official Products of Work, owned by the U.S. Government and held for the benefit of the public. D. Publication of Official Products of Work Official Products of Work, quotations therefrom, paraphrasing, or disclosures of interim findings may not be published without the approval of the GTR for a period of sixty (60) days after acceptance of the product by the GTR. Thereafter, the Recipient shall be free to publish without HUD approval. E. Acknowledgment and Disclaimer All Official Products of Work, or any part thereof, and any Independent Products and Special Products arising out of this instrument, when published by Recipient or other participants in the work, shall contain the following acknowledgment and disclaimer: "The work that provided the basis for this publication was supported by funding under a Cooperative Agreement with the U.S. Department of Housing and Urban Development. The substance and findings of the work are dedicated to the public. The author and publisher are solely responsible for the accuracy of the statements and interpretations contained in this publication. Such interpretations do not necessarily reflect the views of the Government." F. Notice of News Release and Public Announcements Two copies of all press releases, formal announcements, and other planned, written issuances containing news or information concerning this instrument that may be made by the Recipient or its staff, or any subcontractor or other person or organization participating in the work of this instrument shall be provided to the GTR at the earliest possible time. News releases and other public announcements may not disclose any interim finding or quote or paraphrase any part of any Official Product of Work without complying with Paragraph E, above. The Recipient agrees that no news releases, publications, studies, or other products involving FHAP funded activities will be released to the public without prior HUD approval. The Recipient further agrees that it will submit any press release/news announcement, study and/or other product developed as part of the grant funded activities to the GTR for review and approval at least two weeks prior to its release, unless HUD agrees to waive the at least two weeks submission requirement. Publications, flyers and other routine documents previously approved by the GTR and/or the. Department may be published without further HUD approval. 12. REPRODUCTION OF REPORTS In accordance with Government Printing and Binding Regulations, reproduction of reports, data or other written materials, if required herein, is authorized provided that the materials produced do not exceed 5,000 production units of any page and the items consisting of multiple pages do not exceed 25,000 production units in aggregate. 13. FLOW DOWN PROVISIONS The Recipient shall include provisions to carry out the purposes of this instrument in all contracts of employment with persons who perform any part of the work under this instrument, and with all subcontractors and other persons or organizations participating in any part of the work under this instrument. There shall be provisions for a further flow down of such requirements to each subtier of employees and subcontractors to the extent feasible. 14. DISPUTES During performance of the instrument; disagreements may arise between the Recipient and the GTR on various issues, such as the acceptability of complaints forwarded for approval. If a dispute concerning a question of fact arises, the G/CAO shall be the final authority on the matter and shall prepare a final decision, taking into account all facts and documentation presented. The decision of G/CAO shall be communicated to the Recipient. CAPACITY BUILDING AGREEMENT APPENDIX A - FY'98/'99 STATEMENT OF WORK A. GENERAL REQUIREMENTS The Recipient agrees to process those housing discrimination complaints arising within its jurisdiction, except as otherwise stated in this Statement of Work. The Recipient agrees to cooperate with HUD in handling and processing housing discrimination complaints filed under the Fair Housing Act and the fair housing law enforced by the Agency in accordance with the Interim Agreement and any amendments or revisions thereto executed during the course of this agreement by the signatories. The Recipient agrees to implement appropriate directives provided to it by the Department. The Recipient agrees to follow HUD's Technical Guidance~in processing all dual-filed complaints vouchered for under this Cooperative Agreement until the Department rescinds the requirement in writing to the Recipient. The Recipient agrees to furnish all staffing information as required by Article 1 of this Cooperative Agreement. The Recipient may be required to participate in customer satisfaction research and evaluation activities under this Cooperative Agreement. The Recipient agrees to furnish all information collected from its customers to HUD in a form to be defined by the Department. B. CAPACITY BUILDING The Recipient agrees to develop a complaint processing capability sufficient to enable the Recipient to process all housing discrimination complaints arising under its jurisdiction in future years. The Recipient also agrees to process housing discrimination complaints in accordance with A. above, General Requirements, and in accordance with the Criteria for Processing which are incorporated herein as Attachment A to the Schedule of Articles. 1 The Recipient further agrees to implement the Capacity Building activities set forth in its application for funding. A list of product deliverables and timetables is at the end of this Statement of Work. C. REPORTING REQUIREMENTS The Recipient agrees to provide the GTR/GTM timely information on the progress of all dual-filed cases providing the information required using a data and information system agreed to and accepted by the GTR. ' D. TRAINING The Recipient agrees to participate in mandatory FHAP training sponsored by HUD. The mandatory training will require Agency attendance in HUD-sponsored field office training and, if held, during this funding cycle, the National policy conference. The Recipient also agrees to train at least one staff person on data and information systems and design and implement education and outreach activities during its Capacity Building period. /2 1 CAPACITY BUILDING PRODUCTS PRODUCT DELIVERABLES 1. 2. 3. 4. 5. DATE DUE (CONTINUE TO LIST ALL SIGNIFICANT WORK PRODUCTS IN THE APPLICATION AND A DUE DATE FOR COMPLETION AS SET FORTH IN THE TIMETABLE). Approved Government Technical Monitor Approved Government Technical Representative ~'^~ylM~~ U. l~. Ltewart~rr~nt of Housing abed Ufian Dsvelopment +- +. a Georgia State Office a ~ Richard 8. Russell Federal Building ~'RU,oe,a~ 75 Spring Street, S.W. Atlanta. Georgia 30303-;1386 (http://wwvr. hud.gov) September 21, 1998 SEA 2 3 _, Dear: EXECUTIVE DIRECTOR OF THE FAIR HOUSING ORANGE COUNTY DEPt QF ASSISTANCE PROGRAM (FHAP) AGENCY ~uwu~ RtGHT$ ~ REtaT~t;ras SUBJECT: TAG#59: FUNDING OF FY'98 COOPERATIVE AGREEMENTS Enclosed is one copy of the 1998/9 Cooperative Agreement package for your files. Also enclosed aze five (5) copies of the Form HUD 1044 for your original signature. Included in the Attachments at Attachment C aze five (5) copies OMB Standard Assurances - SF 4248, Drug Free Certification which should also be signed. Retain one copy for your records, and return the remaining four. You may also retain the remaining Attachments to the Cooperative Agreement package, however, the Form HUD 1044 and Attachment C should be returned to this office by EXPRESS MAIL to: .~ Gregory Bernazd King, Hub Director U. S. Department of Housing and Urban Development Southeast/Caribbean Office of Fair Housing and Equal Opportunity Richard B. Russell Federal Building Room 230, 75 Spring Street, S. W. Atlanta, GA 30303-3388 In our efforts to obligate funds before the end of this fiscal yeaz, this agreement covers funding for CASE PROCESSING and TRAINING lAaency/HLJD Snonsoredl. Your lump sum Cooperative Agreement amount either includes $15,000.00 or $20,000.00 for training depending upon the number of employees you identified as being trained, i.e., 3-6 or 7-10. As you will note, this year's funding principles include funds for Training, Administrativea~st and Special Enforcement Efforts. Eligibility for these funds require documentation from the agencies to establish the level of funding. Therefore, this Cooperative Agreement will be amended to include new 1998/9 funding for Administrative Costs and Special Enforcement Efforts funding. Training funds have been included in the enclosed Agreement, however, documentation for all training will be necessary in order for the payment to be approved. Capacity Building agencies are not eligible for the aforementioned funds. z We have included with this letter a list of the eligibility requirements for your information. An amended agreement will be formulated after verification or documentation of eligibility. Should you have any questions, please call your assigned monitor. Sincerely yours, ~. Gre azd King, Hub Director Southeast/Caribbean Office of Fair Housing and Equal Opportunity Enclosures ASSISI8t1CA AWarf1/ U.~. DapartmeM a+ Housing Amendment and Urban Developrnerrt Office of Administration ~ e.~s.......- ~............,- ~ r.......r s...~.... X^ Cooperative Agreement ~ Grsnt X~ Award ~ Amendment 3. Instrument Number 4. Amsndn:ent Number 5. Effective Dets o this coon 8. Control Numbx FF204K984022 1010198 Nama and Addrou of Recipient 8. HUD AdmiMaterina OHkx HUB DIRECTOR, SE/CARIBBEAN OFFICE OF FHEO ORANGE COUNTY HUMAN RELATIONS COMMISSION GEORGIA STATE OFFICE,RM 230 75 SPRING ST., S.W. P.O. BOX 8181 ATLANTA, GEORGIA 30303-3388 NILLSBOROUG~N, NORTH CAROLINA 2?278 ?5 Spring Street Ba. Name of Administrates 8b. Telephone Numbx GREGORY BERNARD KING (404)331-5140 10. Recipient Protect Manager 9. NUD (iovsmmsnt Technical Repressntathn LUCKY LEWIS, DIRECTOR FANNY CHESTNUT-HAIRSTON 1 t. Assistance Arrangement 12. PaVsAant Melhod 13. HUD Pay„ant Offlcs Cost ReimburssmsnC ~ Troeaury Crisek Rsimbtrraemartt U . S . DEPT. OF AU13, SEATTLE FEDBRL OFFICE BLDG . Cost Sharing ~ Advance Check 909 FIRST AVENUE SUITE Z00 SEATTLFs, WA 98154-1000 Fixed Price ~ Automated Clearinghouse 14. Maiatanca Amount 15. HUD Accotrndnp and Appropriation Data Previot» HUD Amount $ 15a. A propriation Number 15b. Raovatisn Nrtmbar j HUO Amount this action 9 inn _ nnn nn 90144 8fi8 FH80-98-4022 Total HUD Amount $ 100. 000. 0 Amount Total Inatrtrrrtsnt Amount $ 100,000.0 Amount Previously Oblpsted $ 100 000 00 Oblipetion by this action $ Total Obligation $ 100, 000 .00 18. Oascriptkxi CAPACITY BUILDING AGREEMENT FY'98 COOPERATIVE AGREEMENT FOR FAIR HOUSING ASSISTANCE PROGRAM (FHAP) 'tits agreement consists of the following, which incorporated herein and ids a part hereof: 2. Schedule of Articles 3. Statement of Work 4. Section 3 Clause 5. Assurances 6. Criteria for Processing 7. Administrative Requirements for Grants and Cooperative Agreements Order of Prededence: Notwithstanding any provision to the contrarryy in the event of a conflict among an of the documents pertaining to the duties and res nsibil~ties of the parties, the Statemen~ of Work shall take precedence over the Schedule o~Articles. t r• U Recipient is required to s~igqn and return three f3) copies ~ n. U Recipient is not required to sign this document. of this document to the HUO Administering Offfice. 19. Rsd t Iey Nams1: ~o 20. HUD IeY Nams-: 1 s+vna oa Titl.: D.t ` sign a Tkle: _~~~ D.t.: ~,l ,t ~ ,c ~it ~~ ~/ .~_ f ~n~2.~ IA~ ,.e...,. n ~,-a Y1TR r•nn Previous editions era obaobta ~ V form HUD-1044 (8/901 rest. Handbook 2210.17 CAPACITY BUILDING AGREEMENT FY'98 SCHEDULE OF ARTICLES 1. SCOPE OF WORK (FIXED PRICE) 2. PERIOD OF PERFORMANCE 3. INSPECTION_AND ACCEPTANCE 4. CONDUCT OF WORK 5. INSTRUMENT AMOUNT AND REQUESTS FOR PAYMENT 6. USE OF COOPERATIVE AGREEMENT FUNDS 7. MAINTENANCE OF EFFORT 8. HUD'S SUBSTANTIAL INVOLVEMENT 9. ASSURANCES .: r'10. USE OF CONSULTANTS 11. PUBLICATIONS AND NEWS RELEASES 12. REPRODUCTION OF REPORTS 13. FLOW DOWN PROVISIONS 14. DISPUTES APPENDIX AND ATTACHMENTS APPENDIX A - STATEMENT OF WORK (CAPACITY BUILDING AGENCIES ONLY) ATTACHMENTS ATTACHMENT A - CRITERIA FOR PROCESSING -- ATTACHMENT B - PART 115 ATTACHMENT C - INSTRUCTIONS FOR PREPARATION AND SUBMISSION OF DIRECT DEPOSIT SIGN-UP FORM (SF-1199A) AND INSTRUCTIONS FOR THE LOCCS VOICE RESPONSE SYSTEM ACCESS ATTACHMENT D - PART 85 B. DATE FOR RECIPIENT'S VOUCHER PERIODS IN LOCCS 70 days after the effective date of instrument 120 Days after the effective date of instrument 250 days after the effective date of instrument Final submission on or before the completion date of instrument CAPACITY BUILDING AMOUNT 30$ of Capacity Building Amount 30~ of Capacity Building Amount 30$ of Capacity Bui ldinq Aauouat 10$ of Capacity Building Amount C. The Recipient shall follow the instructions provided by the GTR/GTM for using the Line of Line of Credit Control system (LOCOS) for vouchering under this Cooperative Agreement in accordance Nith the tame periods stipulated above. Payment may be withheld if it is the judgment of the GTR/GTM that the Recipient is not complying with all terms of the Cooperative Agreement, Statement of Work, and all Attachments hereto. D. The Recipient shall submit a Narrative Report when a draw down is requested. The Report for Capacity n Building agencies should provide information on the agency's investigative and conciliation techniques, performance criteria; and, the deliverables due as described in the Recipient's funding application and the Statement of Work as approved by the GTR and G/CAO. Any Reports for data and information systems should be accompanied by a listing of all hardware and software acquired during the billing period. The agency should _also provide an education and outreach plan for the review and approval. of the GTR/GTM. covered project. E. The Criteria for Processing are hereby incorporated as Attachment A, FY'98, to the Schedule of Articles. F. The Administrative Requirements for Grants and Cooperative Agreements (Part 85) are hereby incorporated as Attachment D to the Schedule of Articles. 5. Participation in presentation of education and outreach programs; and 6. Provision of appropriate directives and guidance on case processing. 9. ASSURANCES The Recipient of FHAP funds agrees that it will not engage in any discriminatory actions in its administration of or in its employment and treatment of employees and/or clients and makes the following assurances to HUD as a condition for the receipt of FHAP funds. The Recipient also assures that it will. 1. Provide a drug-free workplace; 2. Cause to be performed required financial and compliance audits in accordance with the Single Audit Act; 3. Comply with the provisions of the Hatch Act (5 U.S.C.) Sections 1501-1508 and 7324-7328) which limit the political activities of employees whose principle employment activities are funded in xYaole or in part with Federal funds; 4. Establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain; 5. Comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Sections 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F); 6. Comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation_Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-6107), which prohibits discrimination on the basis of age; D. Publication of Official Products of Work Official Products of Work, quotations therefrom, paraphrasing, or disclosures of interim findings may not be published without the approval of the GTR for a period of sixty (60) days after acceptance of the product by the GTR. Thereafter, the Recipient shall be free to publish without HUD approval. E. Acknowledgment and Disclaimer All Official Products of Work, or any part thereof, and any Independent Products and Special Products arising out of this instrument, when published by Recipient or other participants in the work, shall contain the following acknowledgment and disclaimer: "The worJc that provided the basis for this publication Was supported by funding under a Cooperative Agreement with the U.S. Department of Rousing and Urban Development. The substance and findings of the work are dedicated to the public. The author and publisher are solely responsible for the accuracy of the statements and interpretations contained in this publication. Such interpretations do not necessarily reflect the views of the GOVernment. ~ F. Notice of News Release and Public Announcements Two copies of all press releases, formal announcements, and other planned, written issuances containing news or information concerning this instrument that may be made by the Recipient or its staff, or any subcontractor or other person or organization participating in the work of this instrument shall be provided to the GTR for approval at the earliest possible time. News releases and other public announcements may not disclose any interim finding or quote or paraphrase any part of any Official Product of Work without complying with Paragraph E, above. 12. REPRODUCTION OF REPORTS In accordance with Government Printing and Binding Regulations, reproduction of reports, data or other written materials, if required herein, is authorized provided that the materials produced do not exceed 5,000 production units of any page and the items consisting of multiple pages do not exceed 25,000 production units in aggregate. CAPACITY BUILDING AGREEMENT APPENDIX A - FY•98 STATEMENT OF WORK A. GENERAL REQUIREMENTS The"Recipient agrees to process those housing discrimination complaints arising within its jurisdiction, except as otherwise stated in this Statement of Work. The Recipient agrees to cooperate with HUD in handling and processing housing discrimination complaints filed under the Fair Housing Act and the fair housing law enforced by the agency __ in accordance with the Memorandum of Understanding or Interim Agreement and any amendments or revisions thereto executed during the course of this agreement by the signatories. The Recipient agrees to implement appropriate directives provided to it by the Department. The Recipient agrees to follow HUD's Technical Guidance in processing all dual-filed complaints vouchered for under this Cooperative Agreement until the Department rescinds the requirement in writing to the Recipient. 'The Recipient agrees to furnish all staffing information as required by Article 1 of this Cooperative Agreement. The Recipient may be required to participate in customer satisfaction research and evaluation activities under this cooperative agreement. The Recipient agrees to furnish all information collected from its customers to HUD in a form to be defined by the Department. B. CAPACITY BUILDING The Recipient agrees to develop a complaint processing capability sufficient to enable the Recipient to process all housing. discrimination complaints arising under its jurisdiction in future years. The Recipient also agrees to process housing discrimination complaints in accordance with A. above, General Requirements, and in accordance with the Criteria for Processing which are incorporated herein as Attachment A to the Schedule of Articles. The Recipient further agrees to implement the Capacity Building activities set forth in its application for funding. A list of product deliverables and timetables is at the end of this Statement of Work. 1 CAPACITY BUILDING PRODUCTS PRODUCT DELIVERABLES 1. 2. 3. 4. 5. DATE DUE (CONTINUE TO LIST ALL SIGNIFICANT WORK PRODUCTS IN THE APPLICATION AND A DUE DATE FOR COMPLETION AS SET FORTH IN THE TIMETABLE). Approved Approved Government Technica Iionitor Government Technica Representative o ` ,~ ~~ nce Award/ Amendment U.S. Department of Housing and Urban Development Office of Administration 2. Tvoe of Action • © Cooperative Agreement ~ Grant U Award U Amendment 'strument Number 4. Amendment Number ,A 5. Effective D lO~Ols/ 98on 6. Control Number - 04K984022 7. Name and Address of Recipient 8. HUD Administering Office HUB DIRECTOR, SE/CARIBBEAN OFFICE OF FHEO ORANGE COUNTY HUMAN RELATIONS COMMISSION GEORGIA STATE OFFICE,RM 230 75 SPRING ST., S.W. P.O. BOX 8181 ATLANTA, GEORGIA 30303-3388 j~ILLSBOROUGfi, NORTH CAROLINA 27278 75 Spring Street 8a. Name of Administrator 8b. Telephone Number GREGORY BERNARD KING (404)331-5140 10. Recipient Project Manager 9. HUD Government Technical Representative LUCKY LEWIS, DIRECTOR FANNY CHESTNUT-HAIRSTON 11. Assistance Arrangement 12. Payment Method t kR i b Ch T 13. HUD Payment Office U.S. DEPT. OF HUB, SEATTLE FEDERL OFFICE BLDG. Cost Reimbursement m ursem ec e reasury ~ en 909 FIRST AVENUE „ SUITE 200 Cost Sharing ~ Advance Check SEATTLE, WA 98104-1000 Fixed Price ~ Automated Clearinghouse 14. Assistance Amount 15. HUD Accounting and Appropriation Data s HUD Amount P i $ 15a. A propriation Number 15b. Reservation Number rev ou FHEO-98-4022 868f90144 HUD A th' t' $ 100 000 00 _ mount +s ac +on Total HUD Amount $ 100 000.00 Recipient Amount $ Total Instrument Amount $ 100, 000.00 Amount Previously Obligated $ 100, 000.00 Obligation by this action $ Total Obligation $ 10 0, 0 0 0. 0 0 16. Description CAPACITY BUILDING AGREEMENT FY'98 COOPERATIVE AGREEMENT FOR FAIR HOUSING ASSISTANCE PROGRAM (FHAP) This agreement consists of the following, which incorporated herein and made apart hereof: 2. Schedule of Articles 3. Statement of Work 4. Section 3 Clause 5. Assurances ' 6. Criteria for Processing 7. Administrative Requirements for Grants and Cooperative Agreements Order of Prededence: Notwithstanding any provision to the contraryy in the event of a conflict among an of the documents pertaining to the duties and responsibilities of the parties, the Statemen~ of Work shall take precedence over the Schedule o Articles. ~ ~• Recipient is required to sign and return three (3~ copies ~ $• ~ Recipient is not required to sign this document. of this document to the HUD Administering Office. ~ o. Recipient (By Name): 20. HUD IBy Name): ,dnature & Title: ~n' /~C~'/ / /~y~~~d~~ ~_ Date: Si re & Title: Date: wl.-r j/(~ '' 1 Tw ~" ~/a y/Q~ re rnard Kin CAO ~ ,~d ~~ 'revious editions are obsolete form HU -1 (8/90- ref. Handbook 2210.17 CAPACITY BUILDING AGREEMENT FY' 9 8 /' 9 9 SCHEDULE OF ARTICLES 1. SCOPE OF WORK (FIXED PRICE) 2. PERIOD OF PERFORMANCE 3. INSPECTION AND ACCEPTANCE 4. CONDUCT OF WORK 5. .INSTRUMENT AMOUNT AND REQUESTS FOR PAYMENT 6. USE OF COOPERATIVE AGREEMENT FUNDS 7. MAINTENANCE OF EFFORT 8. HUD'S SUBSTANTIAL INVOLVEMENT 9. ASSURANCES 10. -USE OF CONSULTANTS 11. PUBLICATIONS AND NEWS RELEASES 12. REPRODUCTION OF REPORTS 13. FLOW DOWN PROVISIONS 14. DISPUTES APPENDIX AND ATTACHMENTS APPENDIX A - STATEMENT OF WORK (CAPACITY BUILDING AGENCIES ONLY ) ATTACHMENTS ATTACHMENT A - CRITERIA FOR PROCESSING ATTACHMENT B - PART 115 ATTACHMENT C - INSTRUCTIONS FOR PREPARATION AND SUBMISSION OF DIRECT DEPOSIT SIGN-UP FORM (SF-1199A) AND INSTRUCTIONS FOR THE LOCCS VOICE RESPONSE SYSTEM ACCESS ATTACHMENT D - PART 85