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Home My WebLink AboutAgenda - 06-21-1999 - 8kORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 21, 1999 Action Agenda Item No. g_ k SUBJECT: Pyrotechnics Permit: Orange County Speedway DEPARTMENT: Purchasing & Central Services PUBLIC HEARING: (Y /N) No ATTACHMENT(S): Checklist Permit INFORMATION CONTACT: Pam Jones extension 2652 Mike Tapp or Nick Waters 968 -2050 Letter of Request Fire /Police letters TELEPHONE NUMBERS: Pyrotechnicians qualifications & license Hillsborough 732 -8181 Layout Chapel Hill 968 -4501 Certificate of Insurance Durham 688 -7331 Certification of current fire inspection Mebane 336- 227 -2031 PURPOSE: To consider approving a pyrotechnics permit for the firework display scheduled for Friday, July 2, 1999. Background: Orange County Speedway has requested that the County Commissioners approve a pyrotechnics permit for the fireworks display which is scheduled for July 2, 1999 in conjunction with the regularly scheduled race. GS 14 -414, indicates that the Board shall consider a fireworks permit for "any and all kinds of fireworks and explosives, which are used for exhibitions or amusement purposes." GS 14-413 empowers the Commissioner to authorize and issue permits for the use of pyrotechnics in connection with "...shows of all descriptions ... but only after satisfactory evidence is produced to the effect that said pyrotechnics will be used for the aforementioned purposes and none other." County policy further requires assurance from the sponsoring agency that adequate public safety measures will be exercised; and that the County will be protected as an additional insured on the insurance policy(ies) covering the event. The documents attached indicate satisfactory evidence that these requirements will be met. Financial Impact: No fees are assessed by the County for pyrotechnic permits. RECOMMENDATION: The Manager recommends that the Board approve the pyrotechnics permit for Orange Speedway for their fireworks display to occur July 2, 1999; and authorize the staff to sign off on the permit form as indicated. PYROTECHNICS PERMIT CHECKLIST—ORANGE COUNTY SPEEDWAY 7 -2 -99 North Carolina General Statue 14-413 empowers County Commissioners in the State to issue permits for the use of pyrotechnics in connection with shows of all descriptions after satisfactory evidence is produced to the effect that the pyrotechnics will be used for the aforementioned purposes and no others. The Orange County Commissioners have adopted a policy which cites the completion of the following criteria as prerequisite to the issuance of a pyrotechnics permit. Verification of the receipt of information will be evidenced by the signature of the appropriate official on this form. Only after all criteria listed below have been met will the permit be issued. It should be further noted that all signatures must be written on the face of the permit in order for the permit to be valid. Penalties for use of pyrotechnics without a permit are cited in the North Carolina Building Code, Administration and Enforcement, Volume 1A, Chapter 8.1. CRITERIA APPROVED BY DATE 1. LETTER OF REQUEST RECEIVED FROM SPONSORING AGENCY Mike Tapp 515/99 2. FIRE DEPARTMENT CONFIRMED ADEQUATE FIRE PROTECTION Contract with Caldwell Fire 511 2M9 MEASURES WILL BE OBSERVED AT EVENT. Dept to provide fire protection for all race events. (New requirarnent per Fire Code 3. LAW ENFORCEMENT CONFIRMED THAT ADEQUATE MEASURES Race track security on 6/2/99 WILL BE IN PLACE TO ENSURE PUBLIC SAFETY DURING EVENT. duty during ram will handle the crowd control 4. QUALIFICATIONSILICENSE SUBMITTED FOR PYROTECHNIC Mice Tapp 419199 OPERATOR 5. SITE LAYOUT SUBMITTED BY THE PYROTECHNIC OPERATOR. Mike Tapp 6/2/99 6. INVENTORY OF PYROTECHNICS TO BE USED SUBMITTED Mike Tapp 6/2/99 7. CERTIFICATE OF INSURANCE FOR GENERAL LIABILITY COVERAGE Pam Jones 6I?J99 RECEIVED: MUST INCLUDE COUNTY AS A NAMED INSURED ON THE FACE OF THE CERTIFICATE; MINIMUM LIMIT $1,000,000 PER PERSONIPER OCCURRENCE. 8. LOCATION OF PYROTECHNIC DISPLAY HAS CURRENT FIRE Mike Tapp 6I2I99 INSPECTION AND IS IN COMPLIANCE WITH THE STANDARD FIRE PREVENTION CODE, 1988, WITH NORTH CAROLINA AMENDMENTS. 9. SHOW SET UP HAS BEEN APPROVED BY THE FIRE OFFICIAL IN APPROPRIATE JURISDICTION PRIOR TO THE BEGINNING OF SHOW. CERTIFICATION RESPONSIBILITIES: ITEMS 1 -7: ORANGE COUNTY DIRECTOR OF PURCHASING AND CENTRAL SERVICES or ORANGE COUNTY DIECTOR OF EMERGENCY MANAGEMENT OR DESIGNATE. ITEM 8: JURISDICTION'S FIRE OFFICIAL ITEM 9: ORANGE COUNTY DIRECTOR OF EMERGENCY MANAGEMENT OR DESIGNATE" NOTE: THIS IGNATURE CERTIFIES THAT THE FIRE OFFICIAL IN THE APPROPRIATE JURISDICTION HAS MADE THE SET UP INSPECTION. IT IS NOT INTENDED TO INDICATE THAT THE COUNTY'S EMERGENCY MANAGEMENT DIRECTOR MUST INSPECT AND APPROVE SET UP PERSONALLY. FOLLOWING CERTIFICATION OF ITEM 9, PLEASE RETURN THIS FORM TO THE PURCHASING AND CENTRAL SERVICES DIRECTOR. 1.1 FWPMTCKL D PYROTECHNICS PERMIT ORIGINAL SIGNATURES; COPY 1 COUNTY OF ORANGE NORTH CAROLINA Pursuant to G.S. 14413, Commissioners in North Carolina Counties are empowered to authorize and issue permits for the use of pyrotechnics in connection with "...shows of all descriptions... but only after satisfactory evidence is produced to the effect that said pyrotechnics will be used for the aforementioned purposes and none other". On June 21, 1999, Orange County Speedway, Roughmont, NC, was approved for a pyrotechnic permit to be used in association with races on July 2, 1999 at the Orange County Speedway. The approval is granted based on the following assurances from the requestor. Public Safety personnel will be on site during the event to ensure public safety and to provide adequate traffic control; Proof of Liability insurance which includes the County as a named insured, has been submitted to the Orange County Director of Purchasing and Central Services. Limits of liability are no less than $1,000,000 per occurrence. Show setup will be approved by the Orange County Fire Marshal or his designee, prior to the beginning of show. Permitted explosives include those listed on attachment #1, as submitted by Fireworks Unlimited inc., Yancyville, NC. Orange County Speedway has a Current fire inspection and is in compliance with the Standard Fire Prevention Code, 1988, with North Carolina amendments. Approved by: (All signatures must be affixed for permit to be valid.) John Link, Jr., Orange County Manager Pamela Jones, Director, Orange County Purchasing and Central Services Fire Official Nick Waters, Director, Orange County Emergency Management Services HANDLING INSTRUCTIONS: EACH PARTY SIGNS TWO COPIES OF PERMIT 1. Director of Purchasing signs after certiftation that checklist criteria has been met. 2. Orange County Manager signs. 3. Fire OMdal signs, upon approval of the site set up prior to the event. 4. Emergency Management Director signs after assurance from Fire OfBoial that requirements of the Standard Fire Prevention Code as it respects the use of pyrotechnics has been met 5. Emergency Management Director provides one copy of permit to show sponsor and returns one copy to the Director of Purchasing for records maintenance. PYROTECHNICS PERMIT ORIGINAL SIGNATURES; COPY 2 S-18-1999 8:23AM FROM ORANGE CTY SPEEDWAY 336 364 1622 w r May 5, 1999 Mike Tapp, Orange County Fire Marshall Pam Jones, Director, Orange County Services 4� NAVIONALL. SPEEDWAY Kenly, NC This letter serves as a request from Orange County Speedway to hold a fireworks display on Friday night, July 2, 1999 (rain date to be determined). We have contracted with Atlanta Pyrotechnics of Marietta, Ga. to handle the fireworks display. I believe that Mr. John Zayc hek has forwarded some of his necessary paperwork earlier but I am including it with my information as well. Our plans are for the fireworks to be shot from the area behind turn three as has been done in the past; however, if this is not agreeable then I have indicated some alternate sites. I am including a site layout of the proposed locations. The parking lot will be closed for spectator parking in the selected area for this event and no vehicles or spectators will be permitted 300 ft. in any direction of the launch site. As is the case in all our events, we will have Orange County EMS units and the Caldwell Fire Department on premises as a precaution. Please advise immediately of any other information necessary required to get this permit under way. I appreciate your help in closing this matter as quickly as possible. Please call with any questions. Sincerely, A" Larry i3arbare General Manager 9740 NC 57 • PO BOX 30 - Rougemont, NC 27572 • (336),364-1222 • Fax (336) 3641622 5 -18 -1999 8:24AM FROM ORANGE CTY SPEEDWAY 336 364 1622 .p 5 CALDWELL FIRE DEPARTMENT 7020 Guess Road Rougemont, NC 27572 (919 -732 -8445) May 14 1999 TO WHOM IT MAY CONCERN: RE: Fire Service at the Orange County Speedway We provide fire protection on a regular basis consisting of a fire pumper and crew. For special events such as the 0 of July fireworks we provide and additional brush truck with crew. Sincerely, s Bryant Walker Chief, Caldwell Fire Department To: Alice Gordon, Chair Dr_ Stephen Halkiotis, Vice Chair Mr. Moses Carey, Commissioner Margaret Brown, Commissioner Barry Jacobs, Commissioner John Link, County Manages; From: Sheriff Lindy Re: Fireworks Orange July 4, 1999 Date: June 2, 1999 We have been asked to write a letter to Orange County Commissioners and County Manager regarding safety at the fireworks display at Orange Speedway on July 4, 1999. Orange Speedway Management has stated that they had contacted EMS, l,rfike Tapp, who had stated all regulations were covered for them to have the event. It was also requested that we state that off -duty law enforcement would be on the premises working when the display was conducted. The only other item, which was needed, would be a letter from us stating they " Orange Speedway " was going to provide adequate fire safety measures for the event and safety for citizens observing. flaying this information and Orange Speedway's statement that EMS has approved their request and only needed our letter for final approval. I conclude they have met all requirements and hope their permit will be issued. i S- 21 —iggg 9:09AM FROM ORANGE CTY SPEEDWAY 336 364 1622 MAY -2 t -99 ,FR I le-.50 AM q�O t t 49Am*MENr C19 THE TREASURY- 6UOEAV OF ALCC*QL TC4j4C *o ANo PjP4* MS UcE661POW (I$ U.S.C. CHAPM 40, EXPLOWES) b Moro•. pan•,. osraneenwaa. 0e�r► �. eC�trc�e• a+ a�tottftAMOtN�piAMon�Hw how..w�swtrraa pwfss)."o " 9"6Mo-ow • NtMsNeM+I dO• rmA+ � +MO��M+h�MnNC�+r do. 11"t1K Lwow $w" • co" ow"r•Mn.tbn. rNwi bYHYMr. anti! uq ..vuwa� e b u�o m. SM'IMANP•�1o" and'NpTi� E, ' •n 0� cm6F. F s c LfcgNw o f WIR it 1 —C A -033 —t 3 -QK -12 O2 BATE* P•O• Box 2994 ,.r. p ATLANTA • GA 30301 -2994 • DECEMBER i. 1999 LICENSED PREENISES: 1?44 MINGARO OR .•re AT ANYA PYROTE HUMS MARIETTA• 6A 30062 INTERNATIONAL 'ter 23 — IMPORTER OF HIGH EXPLOSIVES �a Pugc�+ cERrlFla►r�ow_, ..._ .�.�� ` v UCONVORPUAWMLING ADDRESS 1 oonty Y+•t 4a• aerr N • •oM••t0•nn+ Iwneb �nui••aNit1►s/ tN• ATLANTA PYROTECHIOCS INTERNATIONAL INC 1744 WINLARO OR NARIETTAt GA tsuAAvunr m 30062 r*. yan.. Na. �ws� .en«++•a•.sw...•�.oa.c+a.an�r. YOiMWF• ��M •�W��VMg1�w�pf�Vr�Mt�wri�rM1� N1d •IMrtt 01 tl1f LOw+•N'pMA+M4f tK 0�� b r Cott U•rt 90. Tt1• ifOMMNF •11 NcA nprOO+rIMOn 14N1 M � OA�IN4t MOMI W.. aTf F lMOO.Wi�00.15, M � ldigl .a Ll St LX 4 -30 -1999 9:43AM FROM ORANGE CTY SPEEDWAY 336 364 1622 Fps$ APR -13 -99 THV 01:53 PM p� t. ATLANTA PYROTECHNICS INTERNATIONAL., INC. PA, Box 666001 770 919 -8100 Mwicus, GA 30066 FAX 770 919 -6101 FAX MESS AGE 2MME1D=ATE AT` -rE14-rTON DATE: April 9, 1999 10 AM TO: Kathy ,Baker Orange County Commissioners PO Box 8181 Hillsburg, NC 27278 919 688 -7331 Ext 2130/2125 644 -3004 FAX RE: permit for Fireworks Display (FW'S) at Orange County Speedway Dear Kathy, I am requesting permission from Orange County to conduct a FW "s Display for Orange County Speedwayin Rougemont, NC on July Z, 2999 at approx 9:30PM. The display will be conducted by Tom Lancaster age 40 . with 100+ shows and �{ 12 years expierence (lafit show Cary, NC 7/4/98) or by Robert Howett age 48 with 20+ years and 130+ shows expierence (last show 7/4/98 Seymour Johnson Air Force Base Fayettevine, NC) I have contacted Mike Tapp, Orange County Fire Marshal to app=rove the Orange County Speedway site. I will provide a One Million Dollar Liability Insurance for this show naming Orange County, NC and Orange County Speedway as Additional Insureds. Could please give approval for this show and pending final approval by Fire Marshal, Mike Tapp (919) 644 -3030. Ple"5 -V` me with any questions. NOTE: Fireworks program: 3" 70 Shells 4" 40 " 3" Finale 70 Shells 770 919 -8 .00 C>FFSCE 770 919 -8101 FAx 0 0 i n. o � a- 9 .. ,, 1 J ;e.o O O O D p D JV c IA w }i /: +;�,va a '" ti a z br �� 6 fib, )lSA'Ja� �J,y 41ftm YIN d -30 -1999 9 =42At1 FROM ORANGE CTY SPEEDWAY 336 364 1622 APR -21 -99 WED 06:15 PM CERTIFICATE OF INSURANCE This t efdflcete Is issued as a matter of Information only and centers no rlphta upon the e:erddtsto holder. TMs vW011691e 0090 not amend. extend Of alter the eovaaps $'forded by the policyilesi hated below. The Insumf Immysts no responsibility for any additlon9 or ohanW made I Nefoon that are not on fecord with On Insurer. Name end Address Of Intufed; ATU NTA "ROTECHNICS IW9ANAT10NA1,INC. P. O. BOX 600001 MARIETTA, GA 30060 This is to that the ss of ktatlfe"ce sled below have been Issued to the insured named above and we In force K this time. y TVP9 OF INSURANCE: GENERAL UAIIAM INCUtlOING PRODUCTS AND COMPLETED NMd opemoonsib done OPERATION INSURANCE PER POLICY FORM P COL-EIC844 coveted themurAet (CLAIMS MADE) INCLUDING ADDITIONAL 1NSUPE09- VEN110114S NAM9 OT VISURZR: EVANSTON INSURANCE COMPANY POLICY NUiVtme. MCS00469 RISK ID NUMM 2033607 POUCY PE11I01) Ftom: fact 1, IM TOI > 1,2000 UMffS Olt LIA§MM AND DWUVr=9: COMBINED SINGLE LIMIT Wily Injury end prop" Qe1+INQ+� L(a�phy $ 2.000,000 Each oaaumnt i 0 2.000.000 Antwat aWagate. Sl.;OAM the descflW pq kV06sb be cwA@W before Its (their? expiragon date, the tnderslpned WIN endeavor to give l.4dai written notice to the HrtifICate holder of 39 deli$ written AOtivo in the event the esaoeEatlontsl t! {atel due to flea- paY'nittt of prw lium andfar deductible of retention. Failure to phre sites' nvttca snail kr+pose ro obGpetlon of Nobillty of any khtd upon the undersigned Of upon the Insurer,. Additia I Insureds; Naae ad Address of CatRate Ked: Otranp CowtY SPN OdWY attmw Cruelty Y Oramp.Oow*y, NC P.O.9W 30 a4usammmt, NC 27573 DjbjAW Date: JNtiy,2, 1999 or Alt. DOW DisplaY SitE: Or&MP Courtly SpeedN+q vacant at:reW April 161. 1899 BRAND MORAHAN & COMPANY, INC. t hand Morahan . Eve aton, Illinois 160201 GM 102,10.1/86 BY =5A '^'' y Ir N d �A Orange County Emergency Management P.O. Box 8181 Hillsborough North Carolina 27278 9 -1 -1 Communications Emergency Medical Services 24 Hour Warning Point `...tr °! e' Fire Marshal 919- 732 -8161 •933 -2600 a�� Disaster Response „ * s Hazardous Materials 24 -Hour Fax Machine 919 -644 -3030 • 968 -2050 919- 967 -9026 Administrative Fax Machine 919 - 968 -4066 June 2, 1999 TO: PAM JONES FROM: MIKE TAPP RE: PYROTECHNICS DISPLAY, ORANGE COUNTY SPEEDWAY The Orange County Speedway has a current fire inspection and will be in compliance with the North Carolina Fire Prevention Code by July 2, 1999. The site plan and inventory meets code compliance and I will inspect the setup on Friday, July 2, 1999 prior to the show and will remain onsite during the display. Located at 1914 New Hope Church Road • Chapel Hill, North Carolina 27514