HomeMy WebLinkAboutAgenda - 06-21-1999 - 8gr
Orange County
Board of Commissioners
Action Agenda Item Abstract
Meeting Date: June 21, 1999
Action Agenda
Item No. 8-~
Subject: Employee Assistance Program Contract Renewal
Department: Personnel
Public Hearing: Yes No X
Budget Amendment
Needed: Yes No X
Attachment(s):
1 -1999-2000 EAP Contract Amendment
2 - Draft Memorandum of Agreement
with Town of Hillsborough
Information Contact:
Elaine Holmes, Personnel Director
Extension 2550
Telephone Number:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 227-2031
Purpose: To approve continuation of the Employee Assistance Program
(EAP) contract with Human Affairs International for the period
July 1, 1999 through June 30, 2000.
Background: The EAP provides Orange County employees and their
dependents with confidential face-to-face assessment and
counseling services, 24-hours a day emergency service, referral
to community resources as needed, coverage for any personal
problems and follow-up on all cases. The types of problems
which may be addressed through the EAP include drug and
alcohol abuse, mental health including depression, parent/child
issues, marital issues and job stress. The EAP also provides
supervisory consultation for dealing with employee personal
problems, and provides consultation on a variety of mental
health topics such as stress management, depression and
conflict management.
The EAP currently serves as Orange County's referral agency
for any employee problems related to substance abuse. The
County's Drug and Alcohol Testing Policy, which complies with
the Federal government's drug and alcohol testing requirements,
requires the County to have a referral agency for an employee
who tests positive for substance abuse. The EAP is the required
referral service for drug and alcohol treatment under the Drug
and Alcohol Testing requirements. The EAP also serves as the
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2
County's referral source when dealing with posttraumatic
incident debriefings. The EAP projected employee utilization
rate for employees directly contacting the EAP for assistance is
about two percent or 13 to 15 employees. The average number
of visits per employee is 2.4 or about 32 to 36 visits. In addition
the EAP has provided employee training on dealing with
eldercare issues. In 1998-99 the EAP also has provided training
for supervisors and department heads on its supervisory
assistance program. Also as noted earlier, the EAP provides
individual consultative assistance to supervisors in dealing with
specific problem employee situations such as depression. The
number of such supervisory contacts is not available.
Attachment 1 is an amendment to the EAP contract to renew it
for 1999-2000. Attachment 2 is a draft updated Memorandum of
Agreement with the Town of Hillsborough providing for the Town
to continue to participate in the County's Fr4P contract. Because
of its size, the Town of Hillsborough has not been able to
independently identify an EAP provider. In 1993, the Board
approved including the Town as a subgroup on Orange County's
EAP contract.
Under the agreement, the County invoices and collects
payment from the Town for the annual Town share of the EAP
cost. Human Affairs International provides an annual report to
the Town on its utilization.
The inclusion of the Town has no adverse impact on the
County's 1=AP rate or level or service.
Financial Impact: The contract continues the present EAP services with no rate
change. The current rate is $1.82 per employee per month.
The estimated annual cost for the EAP for 1999-00 is $13,104
and funds are included in the 1999-00 budget.
Recommendation: The Manager recommends the Board:
^ Authorize the Board Chair to sign the contract with Human
Affairs International to continue the EAP for 1999-2000 and
^ Authorize the Manager to continue the agreement for Town
of Hillsborough inclusion in the EAP program.
K:lperslhealth\eap-ag99.doc
June 14, 1999
ATTACHMENT 1
-DRAFT-
July 1, 1999
MEMORANDUM
TO: Eric Peterson, Hillsborough Town Manager
FROM: John Link, Orange County Manager
SUBJECT: Memorandum of A¢reement for Employee Assistance Program
This memorandum outlines the approved agreement between the Town of
Hillsborough and Orange County to include the Town of Hillsborough as a subgroup under
Orange County's contract with Human Affairs International for an Employee Assistance
Program (EAP).
1. General
The Town of Hillsborough accepts and will abide by the terms and conditions of
Orange County contracts with Human Affairs International.
2. Covera¢e
The Town of Hillsborough's permanent employees and their eligible dependents.
3. Period Covered
The coverage will extend from July 1, 1999 through June 30, 2000 unless the
County should terminate its EAP contract with Human Affairs International prior to
this date.
4. Costs
The annual EAP rate remains the same at $1.82 per employee per month. The
estimated annual cost for Hillsborough's 72 employees is about $1,572 for the
period July 1, 1999 through June 30, 2000. As agreed, the Town of Hillsborough
will pay Orange County in full at the beginning of the 1999-2000 fiscal yeaz. For
additional information, please refer to the original contract and amendments.
4 '
5. EAP Utilization Information
Human Affairs International will provide the Town of Hillsborough with a sepazate
utilization report at the end of the fiscal yeaz (i.e., July 1, 2000).
If the foregoing agreement is acceptable, please sign the original of this letter and
return it to me for signature.
Town of Hillsborough
By: By: _
Eric Peterson
Town Manager
Date: Date:
Witness:
JML/dj
Orange County
John M. Link, Jr.
County Manager
Witness:
cc: Elaine Holmes
Human Aff`arcs Intemabonal, Inc.
P.O. Box 57986
Salt Lake City, UT 84157.0968
801/256-7300
February 26, 1999
Orange County
208 South Cameron Street
Hillsborough,- North Carolina 27278
To Whom It May Concern:
ATTACHMENT 2
This letter is to serve as a renewal of the current Agreement entered into by and between Human Affairs
International, Incorporated ("HAI'~ and Orange County ("Sponsor's which is effective for the period July
1, 1997 through June 30, 1998.
The new contract term will be for one (1) yeaz extending from July 1, 1999 through June 30, 2000. The
rate shall remain the same at one dollaz and eighty-two cents ($1.82) per employee per month ("PEPM'~.
Training shall be provided at the rate of one hundred twenty-five dollars and no cents ($125.00) per hour
plus expenses. ~-•
All remaining terms and conditions of the Agreement shall remain unchanged and in effect.
If this letter reflects your understanding of the new terms of our agreement, please have both originals of
this letter signed by the appropriate person and return them to me for signature.
Sincerely,
HUMAN AFFAIRS INTERNATIONAL,
INCORPORATED dba MAGELLAN
BEHAVIORAL HEALTH
AGREED TO AND ACCEPTED BY:
ORANGE COUNTY
By:
Gregory A. Bayer, Ph.D.
President/Chief Operating Officer
Workplace Solutions Group
Date:
Witness:
By:
Title:
Date:
Witness:
H MANa
,: _
F641RS ~
Behavioral Healthcare Solutions
~ ~
_ RETURN THIS COPY TO THE CLERK'S
OFFICE FOR THE PERMANENT AGENDA FILE
February 26, 1999
Orange County
208 South Cameron Street
Hillsborough, North Carolina 27278
To Whom It May Concern:
Human Affairs International, Inc.
P.O. Box 57986
Salt Lake City, UT 84157-0968
801/256-7300
~-ai ~~
This letter is to serve as a renewal of the current Agreement entered into by and between Human Affairs
International, Incorporated ("HAI") and Orange County ("Sponsor") which is effective for the period July
1, 1997 through June 30, 1998.
The new contract term will be for one (1) year extending from July 1, 1999 through June 30, 2000. The
rate shall remain the same at one dollar and eighty-two cents ($1.82) per employee per month ("PEPM").
Training shall be provided at the rate of one hundred twenty-five dollars and no cents ($125.00) per hour
plus expenses.
All remaining terms and conditions of the Agreement shall remain unchanged and in effect.
If this letter reflects your understanding of the new terms of our agreement, please have both originals of
this letter signed by the appropriate person and return them to me for signature.
Sincerely,
HUMAN AFFAIRS INTERNATIONAL,
INCORPORATED dba MAGELLAN
BEHAVIORAL HEALTH
~- l~ , ~k~
By:
Gregory B er, Ph.D.
President/Chief Operating Officer
Workplace Solutions Group
AGREED TO AND ACCEPTED BY:
ORANGE COUNTY
By: Ctit.~-~-t.
Title:
Date: ~ - ~ ~j-~!S
Witness:
Date: ~ -' ~ ~~
Witness
HUMAN a
~y;~ ~~ AF641RS ~
Behavioral Healthcare Solutions