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HomeMy WebLinkAboutAgenda - 06-21-1999 - 8cORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ~''- C ACTION AGENDA ITEM ABSTRACT Meeting Date: June 21, 1999 SUBJECT: Budget Ordinance Amendment #8 DEPARTMENT: Budget Office PUBLIC HEARING: (Y/l~ ATTACHMENT(S): Budget Amendment COPS in Schools Grant Project Ordinance INFORMATION CONTACT: Donna Dean TELEPHONE NUMBERS: - - egt. 2151 Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 227-2031 PURPOSE: To approve proposed budget ordinance amendment and grant project ordinance. BACKGROUND: Health Department 1. The Environmental Health section of the Department of Health has received an additional allocation from the State based on the compliance rate with the mandated inspections of food and lodging establishments. The budget amendment on page 5, column # 1 of this abstract budgets the additional $2,243 in revenue and appropriates the expenditures. Library 2. The Orange County Library has been notified by the State that additional State Aid is being allocated to the Library. The additional funds, totaling $17,295 are being used to update computer equipment at the Carrboro Branch Library and purchase additional computer equipment for the Orange County Library in Hillsborough. Total amount of State Aid, with this budget amendment, is $143,036. There is no local match required. (See column 2, on page 5) The Orange County Friends of the Library. recently donated $5,000 to the Orange County Library. The Friends designated this donation for the purchase of books. This amendment increases the current book budget to $128,316 for the Library. (see column 3, page 5) Department of Social Services 4. The Department of Social Services has received additional donations for foster care that were not anticipated at the time the 1998-99 budget was approved. These funds are used to provide Christmas for children in foster care and to send these children to summer camp. This amendment increases the 1998-99 original budget of $10,000 by $11,500, bringing the new total to $21,500 for these activities. (see page 5, column # 4) 5. The Department of Social Services has received additional Crisis Intervention and Energy Administration funds through a reallocation from the State. These funds are used to pay heating and air conditioning bills for individuals who qualify for assistance. The current budget for these two programs is $71,889. This amendment increases the current budget by $85,078, bringing the new total to $156,967. There is no County match required. (See column # 5, page 5) 6. The Department of Social Services requests to expend approximately $95,000 in lapsed salary for the current fiscal year. The purpose of this request is to renovate the public waiting room and to provide additional workspace for staff and computers. Specific areas to be addressed include replacing torn carpet with tile, replacing the reception area counter, and providing additional space for workstations and the State computer network system. The transfer will not require additional County funds. Expending the funds will enable the Department to receive federal reimbursement for about 30 percent of the project. Department on Aging 7. The Wellness program is partially funded with fees from class participants. These fees are used to pay class instructors. This year, the revenues generated from these classes will exceed the budgeted amount by around $14,000. The majority of this revenue is needed to support additional class expenses. The receipt of these funds and associated expenditures are shown on page 5, column # 7 of this abstract. 8. The North Carolina General Assembly has approved new general purpose funding for 151 senior centers throughout the State. Orange County has received funds totaling $52,980 ($13,245 for each of the four senior centers located in the County). County match of $4,416 is currently available in this department's 1998-99 budget. Specifically, the funds will be used to upgrade equipment, furnishings, and program space and contract for special program staff. The attached budget amendment accepts these additional funds and appropriates the additional expenses. (see page 5, column # 8) 9. The Community Based Services Division of the Department on Aging provides classes at its four senior centers throughout the County. Fees collected from class participants cover the cost of the classes. This year, the revenues generated from the classes will exceed the budgeted amount by about $6,000. The revenue supports additional class expenses. The receipt of these funds and associated expenditures are shown on page 5, column # 9 of this abstract. Sheriff's Department 10. Members of this department have provided security at various special events at the University of North Carolina (UNC) during the fiscal year. The County has paid these officers through its payroll system, and in turn, has been reimbursed by UNC. The total amount received by the County is estimated to be $5,000. This amendment will budget for the receipt of these funds. (see Page 5, column # 10) 3 11. The Sheriff s Department was recently notified of the receipt of a federal COPS in Schools grant from the Department of Justice. This three-year grant totals $483,268 and is designated for school resource officers. The required County match is 25 % or $120,817 ever the three year period. Matching funds for fiscal year 1998-99 will be transferred from the Sheriff's Department lapsed salazies into the Grant Project Fund. This amendment accepts the grant, transfers the required match from the General Fund to the Grant Projects Fund, and authorizes four new permanent full time equivalent Deputy I positions, effective April 1, 1999, for this function. The attached COPS in Schools Grant Project Ordinance provides for the receipt of this grant. 12. During the year, the Sheriff's department purchased weapons using money received from drug tax forfeitures. This amendment appropriates the $16,000 for this purpose. (see page 5, column # 12) Non-Departmental 13. The 1998-99 approved budget included, in the Miscellaneous Function, an allocation totaling $227,022 for the employee career growth and performance awazds. This amendment allocates these funds to functions within the General Fund for awards given throughout the fiscal year. (see page 5, column # 13) 14. The Orange County Rape Crisis Center has received a Victims of Crimes Act (VOCA) grant for the current fiscal yeaz. The pass-through grant totals $55,047. (see page 6, column # 14) 15. This amendment provides for the receipt of receipt of additional state Community Based Alternatives (CBA) funds for Juvenile Mediation Program. These pass-through funds total $10,000 (see page 6, column 15) 16.On June 15, the County Engineer updated the Board regarding Sheazon Harris consulting cost expenditures and projections. For the current fiscal year, it is estimated that a total of $54,300 will be needed to cover the expenses. Durham County and the Towns of Chapel Hill and Carrboro have pledged $12,000 in financial assistance for this cause. On February 16, the Boazd approved an appropriation from the Contingency account ($19,500) and accepted $5,000 from the Town of Chapel Hill to cover the bills received to that point. Therefore, it is necessary for the Boazd to approve an additional appropriation from the Contingency account in the amount of $22,800. This amendment transfers $22,800 from the Contingency account, within the Miscellaneous function, and budgets an additional contribution from Durham, Chapel Hill and Carrboro totaling $7,000 (see page 6, column # 16) Eflartd Sewer Operating Fund 17. This year, revenues received in the Efland Sewer Operating Fund. have been higher than originally budgeted. Unbudgeted sewer charges total about $13,000. This budget amendment is necessary to allow for expenditures related to the provision of this service. (see page 6, column #17) FINANCIAL IMPACT: Action on this agenda item will amend the County's annual budget ordinance and establish one grant project ordinance. The grant project ordinance will be administered through the County's Special Revenue Fund. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the attached budget amendment and grant project ordinance and authorize four new COPS in Schools full-time equivalent permanent positions effective April 1, 1999. Orange County Proposed 1998-99 Budget Amendment The 1998-99 Orange County Budgel Ordinance it amended ar Hu r! Ameadmrn! #8 (G/21 /%%J #12 #1 Recei t of P #3 Recei t of P #4 Additional #S Receipt of #7 Additional #10 Overtime #11 Receipt Appnlpriace drug tax #13 Budget Ae additional #2 Additional donations from foster caze additional Crisis fees received #8 Receipt of #9 Additional funds received of COPS in forfeiture funds Allocation ..1 Amended Environmental State Aid for the Friends of donations Intervention for the additional State fees collected by the Sheriffs Schools Grant for the career growth Tbrougb BOA Health State the Library the Orange received by and Energy Wellness funding for for senior L)rpaztment (sec attached purchase of and fj7 fiir-ds County Library DSS program State program in Senior Centers center classes from UNC grant project vueapuns fur perfurmanu funds Aging ordinance) [he Shenffs awards ' ' Department General Fund Revenue Pro Taxes i 60,684,571 s - s - s - s - s - : - s - s - a - a - s - a - Sales Taxes S 12,679,650 S - i - i - S - S - i - S - S - E - i - i - S - License and Permits S 801,106 S - i - S - S - i - i - S - i - i - S - i - S - Intcr ovetnmental ; 11,089,408 S 2,243 S 17,295 S - i - S 85,878 S - S 52,980 S - S - S - S - S - Char es for Service S 4,396,662 S - i - i - i - i - S 14,000 S - S 6,000 S 5,000 S - i 16,000 E - Investment Earoi e S 1,000,000 Miscellaneous S 250,635 ; S,OW f 11,500 Tnnskre from Otber Funds S 550,000 Fund Balance S 1,907,534 Total i 93,361,766 S 2,243 = 17,295 = 5,000 $ 11,500 $ 85,878 f 14,000 ; 52,980 f 6,000 $ 5,000 $ - f 1G,0(N/ $ CommuniY-Maintenance 9 1,047,938 s - s - s - s - a - a - s - a - s - s - s - a 4,944 General Administration S 3,484,979 s - a - a - s - s - s - a - s - a - s - a - a 19,462 Tax and Records S 2,280,755 S - S - S - S - f - S - S - S - E - S - S - S 17,457 Communi Plannin i 1,787,392 E - i - Z - i - i - S - i - S - S - S - E - S 12,743 Human Services E 21,463,941 S 2,243 S 17,295 S 5,000 Z 11,500 f 85,878 S 14,000 S 52,980 S 6>~ a - s - a - a 100,929 Public Safe S 8,583,029 S - i - i - S - i - i - i - i - S 5,000 S (10,068 Z 16,000 S 55,071 Public Works S 3,443,424 S - S - i - i - i - S - S - S - S - i - S - E 16,416 Education i 32,372,172 f - f - ; - Z - f - i - f - f - f - i - f - f Non De rtmeotal: Outside encies S 1,488,061 f - ; - Z - f - f - f - Z - i - S - ; - f - S Miscellaneour S 971.307 f - f - f - f - f - Z - f - Z - f - f - f - f (='?7.~~~?) Debt Service S 10,430,921 = - _ - f - f - f - f - f - f - S - f - f - f Transfere Out S 6,007,647 = - f - f - Z - Z - i - i - f - f - i lO,OliB = - $ Total Gen Fritrd A ro rratio S 93,361,766 f 2,243 f 17,295 = S,OW = 11,500 = 85,878 f 14,000 $ 52,980 f 6,000 f 5,000 S - f 1G,OIlU $ I Efland Sewer Operating Fwnd Char •es fi,f ervices S 48,000 j - Z - Z - f - i - Z - f - f - f - f - f - S A ro riated Fund balance S 13,000 $ - f - f - f - f - f - f - f - f - ; - f - f Tonl Etland Sewer Revenues Expenditures Fxratulns S - $ - f - f - 8 - ; - f - f - f - $ - f - f - 8 - ~ Orange County Proposed 1998-99 Budget Amendm The 1998-99 Orange Cours[y ~ #14 Receipt of VOCA pass- thru gran[foc Rape Crisis #15 Rece,pt of additional CBA funds for Juvenile Mediation Program #1G Contingency appropriation for Shearon Hams consulting fees #17 Additional fees received by Hfland Sewer Fund Budget AB ended Through BOA #8 Gerseral Fursd Revenue Pro Taxes S - i - i - i - i 60,684,571 Saks Tazes S - i - i - i - S 12,679,650 License and Permits i - i - S - i - 3 801,106 Inter ovemmental i 55,047 i 10,000 S 7,000 i - S 11,319,851 Char es for Service ; - i - i - i - i 4,439,662 Investment Eamin e S 1,000,000 Miscellaneous i 267,335 Transfers from Otber Funds i 550,000 Ftmd Balance i 1,907,534 Tota! ; 55,047 ; 10.1100 f 7>~ f - S 93,649,709 Fxnrndihvec Community Maintenance S - S - S - S - S 1,052,882 General Administration E - S - S - E - Z 3,504,441 Tax and Records S - S - S - S - S 2,298,212 Community Planni i - i - S - t - t 1,800,135 Human Services i - i - i - i - t 21,759,766 Public Safe S - S - i - S - t 8,649,032 Public Works i - i - i - S - S 3,459,840 Education ; - f - f - ; - i 32,372,172 Non De aromental: Outside enciee f 55,047 ; 10,000 ; - S 1,553,108 Miscellaneous f - ; - f 7,000 ; - i 751,285 Debt Service ; - ; - ; - f - i 10,430,921 Transfers Out ; - ; - ; - ; - t 6,017,915 Total Gers Fund A ro rialto ; 55,047 ; 10,000 ; 7,000 ; - i 93,649,709 Efland Sewer Operating Fund Rw~m,e Char es &utiervices ; - ; - ; - ; 13,000 S 61,000 A ro riated Fund Balance ; - ; - ; ; - S 13,000 Total Efland Sewer Revenues S 74,000 Expenditures pcrauuns ~ _ ; _ $ _ ; 13,OW S 74,000 7 COPS in Schools Program Grant Project Ordinance Be it ordained by the Orange County Boazd of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Cazolina, the following grant project is hereby adopted. Section 1. The project authorized is the COPS in Schools Program as awazded to the Orange County Sheriff s Department by the US Department of Justice, Community Oriented Policing Services. This three yeaz awazd is an initiative on the part of the US Department of Justice for locating officers in schools. Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal agent. The officers of the County aze hereby directed to proceed with the grant project within the grant document, the rules and regulations of the US Department of Justice, Community Oriented Policing Services. Section 3. The following revenue is anticipated to be available to complete this project: Intergovernmental (1998-00) $40,272 Intergovernmental (1999-00) $161,089 Intergovernmental (2000-01) $161,089 Intergovernmental (2001-02) $120,817 Totallntergovernmental $483,267 Section 4. Approximately seventy-five percent of the total cost of this project is funded by grant funds. The required match for this grant is included in funds appropriated in the general fund to be transferred to this capital project. Future years' allocations aze subject to Boazd of County Commissioners annual appropriations. Transfers from the Genera! Fund (1998-99) $10,068 Transfer from the General Fund (1999-00) $40,272 Transjer from the General Fund (2000-O1) $40,272 Transjer from the General Fund (2001-02) $30,205 Total General Fund Match $120,817 Section 5. The following amount is appropriated for this project over the three yeaz period: Public Safety -COPS in Schools $604,085 C: Section 6. The finance officer is hereby directed to maintain within the grant project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Funds may be advanced from the general fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 8. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 9. Positions authorized through this grant project ordinance include: 4.00 Full-Time Equivalent Positions - Deputy I The actual classification of these positions depends on the final review of the Personnel Department. These positions aze authorized through Mazch 31, 2002. Section 10. This project ordinance is in effect until Mazch 31, 2002. Adopted this 21 S` day of June 1999. ~~~ ~ ~~ ~~ RESOLUTION OF AGREEMENT REGARDING SATELLITE ANNEXATIONS The Resolution of Agreement is entered into the ~~ day of 'S~, ~,~ 1999, by and between the City of Mebane (City) and Orange County (County). WHEREAS, the City of Mebane is located primarily within Alamance County but does have the eastern portion of its jurisdiction and extra-territorial jurisdiction (ETJ) within Orange County; and WHEREAS, the City of Mebane and Orange County herein acknowledge that joint planning and communication are important facets of quality development and effective government; and WHEREAS, satellite annexations within Orange County by the City of Mebane aze a concern of the Board of County Commissioners and their residents; and WHEREAS, the passage of this resolution is in the best interests of the citizens of the City and County. NOW, THEREFORE, BE IT RESOLVED that. the aforementioned parties do agree to the following element of joint planning and interest. Section 1. Satellite Annexation The General Assembly of North ' Cazolina has determined that under certain narrowly defined circumstances, cities in North Carolina may exercise the power of annexation as to satellite areas not. located contiguous to a City's primary corporate limits. Nothing contained herein shall be construed or interpreted to limit the ability of the City of Mebane to exercise these powers granted to cities by the Legislature. Recognizing that Orange County currently exercises zoning control throughout the County in azeas not .regulated by cities, the City of Mebane acknowledges that legitimate interests of Orange County require that the County have an input in the decision making process when Mebane considers satellite annexations within Orange County. Section 2. Process Upon receipt of a request for satellite annexation, the City will forward such request to the County prior to taking any action on said request. The Ciry will not take further action on said request until the County has had an opportunity to review the proposed satellite annexation and forwazd its comments with respect to same to the City. If no comments are received within sixty (60) days, the City may proceed without further consulting with the County. The City will take the comments of the County into consideration when .exercising its legislative functions with respect to a request for satellite annexation. Section 3. Effective Date The effective date of this Resolution of Agreement shall be the date whereby both signatures are finally affixed and it shall remain in full force and effect until modified or terminated by either party, Attested to by the undersigned: Alice M. Gordon, Chair Orange County Board of Commissioners L .~~ G endel Stephenso ,Mayor City of Mebane '