HomeMy WebLinkAboutAgenda - 06-30-1999 - 10bc--,
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ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 30, 1999
Action Agenda
Item No. ~o_ b
SUBJECT: New Assistant to the Manager Position
DEPARTMENT: County Manager
PUBLIC HEARING: (Y/1~ No
ATTACHMENT(S):
June 10, 1999 Memorandum to the BOCC
INFORMATION CONTACT:
Manager's Office
Ext. 2300
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To provide comments to the County Manager on the proposed Assistant to the Manager
position.
BACKGROUND: This position was discussed briefly by the BOCC during the Budget Work Sessions.
As indicated by the Manager in the attached memo dated June 10, the detailed position description and
classification will be developed during the summer with a final proposed description submitted to the
BOCC for approval at the August 17 meeting.
FINANCIAL IMPACT:
RECOMMENDATION(S): Provide comments to the Manager on the working list of anticipated
responsibilities asattached.
ORANGE COUNTY
HILLSBOROUGH
NORTH CAROLINA
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MEMORANDUM
TO:
FROM:
DATE:
RE:
Orange County Board of Commissioners
John Link, County Manager
June 10, 1999
New Assistant to the Manager Position
2
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You asked at Tuesday night's budget work session that I provide you with some information
about the proposed creation of a new "Assistant to the Manager" position in the Manager's
Office that we discussed several months ago during my work planning process. This memo will
provide a general explanation of my rationale for employing this position, and a sampling of
some of the position's anticipated duties. Given our current time constraints with the budget and
other fiscal year end business, I think it best that the Board consider final approval of this
position at the August 17 meeting. During the course of the summer break we would create the
detailed position description and classification and send it to you for your review and response as
your schedule permits. I will consult with each of you and develop the final proposed
description for approval at the August 17 meeting. Adequate funds have already been included
in the 1999-2000 Manager's Office budget to cover the cost of this new position.
With the impending assumption by the County of overall responsibility for solid waste
management, it is clear that both Rod and I will need to increase our focus on solid waste matters
for several years, and perhaps beyond that. Rod will have direct day-to-day operational
supervision over Gayle Wilson and the solid waste operations transferred from the Town of
Chapel Hill. Naturally, I will be paying close attention to this function as well. Given our
collective historical knowledge of 10+ years of solid waste management issues in Orange
County, I think it makes sense for us to handle solid waste matters and have the new position
pick up some of the administrative tasks associated with agenda production, communications
between staff/Board/public, and coordination of required staff follow-up action. I want to assure
you that both Rod and I will still make final decisions or recommendations involved in all of
those processes, but our roles in the future may focus more on editing and refining than on the
production of original materials.
Following is a working list of responsibilities Ianticipate for this position. I look forward to
suggestions you may have about this before we bring the position back for your approval in
August.
Assistant to the Manager
Working List of Anticipated Responsibilities
Junel999
• Coordinates the initial collection of agenda abstracts and materials for each BOCC agenda
• Attends (most) regular Commissioner meetings and coordinates/tracks County staff follow-
up to Commissioner information requests and policy directives
• Assists in coordinating annual development of BOCC goals and periodic updates thereof
• Prepares bi-weekly/periodic Manager's Memos to BOCC
• Performs research and analysis for Manager and Assistant Managers in preparation for
meetings or in conjunction with ongoing projects
• Chairs or participates in interdepartmental work teams assigned to special projects or other
responsibilities
• Serves as principal liaison between Manager's Office, Commissioners' Office, and other
departments involved with posting information on County's Website
• Oversees development and administration of Manager's Office budget
• Performs budget or management analysis as adjunct to Budget Office on an "as needed" basis
• Assists Manager and Assistant Managers asliaison/coordinator with designated citizen
advisory boards/commissions, or on an "as needed basis"
• Assists internal service departments and others involved with "innovation & efficiency" .
initiatives
• Monitors County legislative initiatives and General Assembly legislative matters of interest
to Orange County