HomeMy WebLinkAboutAgenda - 03-17-2009 - 5a ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 17, 2009
Action Agenda
Item No. 5-0
SUBJECT: North Carolina Community Transportation Program (CTP) Administrative and
Capital Grant Application FY 2009/2010
DEPARTMENT: Aging/Transportation PUBLIC HEARING: (Y/N) Yes
ATTACHMENT(S):
Community Transportation Program INFORMATION CONTACT:
Resolutions, Certifications and
Assurances Jerry Passmore, 245-2000
Public Hearing Notice Al Terry, 245-2008
Proposed Administrative/Capital Budget
Summary
PURPOSE: To conduct a public hearing on the North Carolina Community Transportation
Program (CTP) grant application by Orange Public Transportation for FY 2009-2010 and
approve the grant application, adopt resolutions authorizing the County to enter into an
agreement with North Carolina Department of Transportation, and authorize the County
Attorney to complete the necessary certifications and assurances.
BACKGROUND: Each year the North Carolina Department of Transportation (NCDOT) Public
Transportation Division accepts requests for administrative and capital needs for County
operated community transportation programs. Orange Public Transportation (OPT) is eligible to
make application for both administrative and capital funding. The current year approved
application includes administrative funding in the amount of $184,620 and capital funding in the
amount of$168,600.
The total requested for FY 2009-2010 is $184,620 for administrative funding ($156,927 State;
$27,693 local match) and for capital funds $184,800 ($166,320 State; $18,480 local match).
The capital request is to replace two existing buses that have met the NCDOT replacement
criteria. The new vehicles consist of two lift-equipped light transit vehicles (buses). These
vehicles are being ordered with bio-diesel fuel and larger passenger capacities. Under the State
contract bio-diesel is the only alternative fuel offered. The current 18 vehicle fleet has 16
vehicles that have already met the NCDOT replacement criteria (with high maintenance costs)
and would be eligible if state/federal funds were available. The two replaced vehicles will be
sold and funds from the sale could provide the local 10% match for the new NCDOT vehicles.
Administrative funds will continue to be used to support overall transit systems management
and continue to promote general ridership. A public hearing is necessary for public discussion
and comments before the Board takes action on the resolution.
2
FINANCIAL IMPACT: The NCDOT Community Transportation Program Grant requires a 15%
local match for administrative funding in the amount of $27,693 and a 10% local match for
capital funding in the amount of $18,480. The total County match is $46,173 which will be
requested in the upcoming County budget.
RECOMMENDATION(S): The Manager recommends the Board:
1. Conduct a public hearing to receive public comments on the proposed grant application;
2. Approve the Community Transportation Program Grant application for FY 2009-2010 in
the total amount of$369,420 with local match of$46,173.
3. Authorize the Chair to sign the Community Transportation Program Resolutions and
annual certified statements of participation.
COMMUNITY TRANSPORTATION PROGRAM RESOLUTION 3
Section 5311
FY 2009 - FY 2010 RESOLUTION
Applicant seeking permission to apply for Community Transportation Program funding,
enter into agreement with the North Carolina Department of Transportation
and to provide the necessary assurances.
A motion was made by(Board Member's Name) and seconded by(Board Member's Name or N/A, if not
required) for the adoption of the following resolution, and upon being put to a vote was duly adopted.
WHEREAS,Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North
Carolina have designated the North Carolina Department of Transportation (NCDOT) as the agency
responsible for administering federal and state public transportation funds; and
WHEREAS, the North Carolina Department of Transportation will apply for a grant from the US
Department of Transportation, Federal Transit Administration and receives funds from the North Carolina
General Assembly to provide assistance for rural public transportation projects; and
WHEREAS, the purpose of these transportation funds is to provide grant monies to local agencies for the
provision of rural public transportation services consistent with the policy requirements for planning,
community and agency involvement, service design, service alternatives, training and conference
participation, reporting and other requirements(drug and alcohol testing policy and program,
disadvantaged business enterprise program, and fully allocated costs analysis);
WHEREAS, (Legal Name of Applicant) Orange County hereby assures and certifies that it will comply
with the federal and state Statutes, regulations, executive orders, Section 5333 (b)Warranty, and all
administrative requirements which relates to the applications made to and grants received from the
Federal Transit Administration, as well as the provisions of Section 1001 of Title 18, U. S. C.
NOW, THEREFORE, be it resolved that the (Authorized Official's Title)* Chair of(Name of Applicant's
Governing Body) Board of County Commissioners is hereby authorized to submit a grant application for
federal and state funding, make the necessary assurances and certifications and be empowered to enter
into an agreement with the NCDOT to provide rural public transportation services.
I (Certifying Official's Name)* (Certifying Official's Title) do hereby certify that the above is a true
and correct copy of an excerpt from the minutes of a meeting of the(Name of Applicant's Governing Board)
Orange County Board of County Commissioners duly held on the day of , 20 .
Signature of Certifying Official
*Note that the authorized official, certifying official, and notary public should be three separate
individuals.
Seal Subscribed and sworn to me(date) Affpr Seal Here
Notary Public*
Address
My commission expires(date)
4
HUMAN SERVICE AGENCY TRANSPORTATION RESOLUTION
State Funds
FY 2010 RESOLUTION
Applicant seeking permission to apply for Human Service Transportation funding,
enter Into agreement with The North Carolina Department of Transportation
and to provide the necessary Assurances.
A motion was made by(Board Member's Name) and seconded by(Board Member's Name or N/A, if not
required) for the adoption of the following resolution, and upon being put to a vote was duly adopted.
WHEREAS, Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North
Carolina have designated the North Carolina Department of Transportation (NCDOT)as the agency
responsible for administering federal and state public transportation funds; and
WHEREAS, the North Carolina Department of Transportation receives funds from the North Carolina
General Assembly to provide assistance for rural public transportation projects; and
WHEREAS, the purpose of these transportation funds is to provide grant monies to local agencies
for the provision of rural public transportation services;
WHEREAS, (Legal Name of Applicant) Orange County hereby assures and certifies that it will comply
with the federal and state Statutes, regulations, executive orders, and all administrative requirements
related to the applications made to and grants received from the North Carolina Department of
Transportation;
NOW, THEREFORE, be it resolved that the (Authorized Official's Title)*Chair of(Name of Applicant's
Governing Body) Board of County Commissioners is hereby authorized to submit a grant application for
state funding, make the necessary assurances and certifications and be empowered to enter into an
agreement with the NCDOT to provide rural public transportation services.
I (Certifying Official's Name)* (Certifying Official's Title) Chair, Board of County Commissioners do hereby
certify that the above is a true and correct copy of an excerpt from the minutes of a meeting of the(Name of
Applicant's Governing Board) Orange County Board of Commissioners duly held on the day of ,
20
Signature of Certifying Official
*Note that the authorized official, certifying official, and notary public must be three separate individuals.
Subscribed and sworn to me (date)
Aiyfr Seal Here
Notary Public*
Address
My commission expires(date)
State Fiscal Year 2010 Community Transportation Program
5 Federal Assistance 5311 Certifications and Assurance
FEDERAL/STATE CERTIFICATIONS AND ASSURANCES SIGNATURE PAGE
(Required of all Applicants)
AFFIRMATION OF APPLICANT
Legal Name of Applicant:
Orange County
Name and Relationship of Authorized Representative:
BY SIGNING BELOW,on behalf of the Applicant,I declare that the Applicant has duly authorized me to make
these certifications and assurances and bind the Applicant's compliance. Thus,the Applicant agrees to comply with
all Federal statutes,regulations,executive orders,and directives applicable to each application it makes to the
Federal Transit Administration(FTA)and for State assistance in State Fiscal Year 2010.
The State of North Carolina and FTA intend that the certifications and assurances the Applicant selects on the other
side of this document,as representative of the certifications and assurances in this document,should apply,as
provided,to each project for which the Applicant seeks now,or may later,seek State or FTA assistance during State
Fiscal Year 2010.
The Applicant affirms the truthfulness and accuracy of the certifications and assurances it has made in the
statements submitted herein with this document and any other submission made to the State and FTA,and
acknowledges that the Program Fraud Civil Remedies Act of 1986,31 U.S.C.3801 et seq.,and implementing
U.S.DOT regulations, "Program Fraud Civil Remedies,"49 CFR part 31 apply to any certification,assurance or
submission made to the State and FTA. The criminal fraud provisions of 18 U.S.C. 1001 apply to any certification,
assurance,or submission made in connection with a Federal public transportation program authorized in 49 U.S.C.
chapter 53 or any other statute.
In signing this document,I declare under penalties of perjury that the foregoing certifications and assurances,and
any other statements made by me on behalf of the Applicant are true and correct.
Name/Title of Authorized Official
Signature of Authorized Official
Date Signed
17
PUBLIC HEARING NOTICE
This is to inform the public that a public hearing will be held on the proposed Orange
County Community Transportation Program Application to be submitted to the North
Carolina Department of Transportation no later than March 20,2009. The public hearing
will be held on March 17, 2009 before the Board of County Commissioners (Orange
County). Those interested in attending the public hearing and needing either auxiliary
aids and services under the American with Disabilities Act (ADA) or a language
translator should contact Al Terry, 245-2008 on or before March 15, 2009. The meeting
will be held at the Southern Human Services Building, Homestead Road, Chapel Hill,
N.C. 27514 at 7:00 p.m.
The total estimated amount requested for the period July 1, 2009 through June 30, 2010
Project Total Amount Local Share
Administrative $184,620 $27,693
Capital (vehicles & other) $184,800 $18,480
TOTAL $369,420 $46,173
Total fund request Total Local Share
This application may be inspected at Orange Public Transportation Administrative
Building, 600 Hwy. 86 N, Hillsborough,N.C. 27278 from 8:00 a.m. —5:00 p.m. Written
comments should be directed to Al Terry (above address)before March 16, 2009.
7
ORANGE PUBLIC TRANSPORTATION
600 Highway 86 North
Hillsborough,N.C. 27278
919-245-2008
COMMUNITY TRANSPORTATION PROGRAM GRANT
Proposed administrative and Capital request
I. Proposed Administrative Budget:
Salary and fringes: $142,568
Administrative Expenses: $ 42,052
Subtotal: $184,620
II. Proposed Capital Budget:
Replacement vehicles: $184,800
Subtotal: $184,800
GRAND TOTAL: $369,420