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Home My WebLink AboutAgenda - 03-17-2009 - 4l 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 17, 2009 Action Agenda Item No. 9- - I SUBJECT: Fiscal Year 2008-09 Budget Amendment#6 DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Attachment 1. Budget as Amended INFORMATION CONTACT: Spreadsheet Donna Coffey, (919) 245-2151 Attachment 2. Year-To-Date Budget Summary Attachment 3. Central/Northern Orange Senior Center Capital Project Ordinance Attachment 4. Solid Waste Enterprise Fund Operations Center Capital Project Ordinance PURPOSE: To approve budget, capital project ordinance, County fee schedule amendments for FY 2008-09. BACKGROUND: Board of Elections 1. The Orange County Board of Elections has received Help America Vote Act (HAVA) reimbursement funds of $68,801 from the State Board of Elections. These funds provide reimbursement for County costs associated with One-Stop voting sites during the 2008 General Election. (See Attachment 1, column #1) Health Department 2. The Orange County Health Department has received additional federal Title X Family Planning funds totaling $4,628. The department plans to use these funds to offset County costs associated with operating family planning clinics. This budget amendment provides for the receipt of these funds. 2 3. The Health Department's Environmental Health division has received notification of additional State funds of$2,600 in Food and Lodging inspection revenues. These funds reflect a performance-based distribution of Food and Lodging fees based on the County's compliance with mandated inspections of food and lodging establishments. The department plans to use these funds to offset costs associated with the Food and Lodging program. 4. At its January 22, 2009 meeting, the Board of County Commissioners approved additions and/or changes to the following fees within the Personal Health division of the Orange County Health Department: Description Current Approved Fee Fee Amount Implanon — implantable hormonal contraceptive New $765.00 Insertion, non-biodegradable drug delivery New $132.00 Removal, non-biodegradable drug delivery New $152.00 Removal with re-insertion, non-biodegradable drug delivery New $231.00 Oral Contraceptive Pills New $7.00 Employee Varicella Titer New $78.00 Employee Measles (Rubeola) Titer New $48.00 Employee Mumps Titer New $50.00 Employee Rubella Titer New $75.00 Bile Acid Test New $93.00 Administration of Influenza Vaccine - Medicare $5.00 $11.00 Administration of Pneumococcal Vaccine -Medicare $5.00 $11.00 Adult Medicaid Co-pay New $3.00 This budget amendment amends the County fee schedule to include the above stated fee additions and changes. (See Attachment 1, column # 2) Central/Northern Orange Senior Center Capital Project Ordinance 5. This budget amendment transfers $5,000 from the County Facilities Arts Reserve Capital Project to the Central/Northern Orange Senior Center to cover the cost of a public art display (See Attachment 3, Central/Northern Orange Senior Center Capital Project Ordinance) Visitors Bureau 6. The Visitors Bureau has received an additional contribution, totaling $30,000, from the Town of Chapel Hill for marketing efforts performed by the Bureau. The receipt of these monies increase the original FY 2008-09 budgeted contribution from the Town from $100,000 to $130,000. These funds will offset the cost of Bureau publications, marketing efforts, and office supplies. (See Attachment 1, column #3) 3 Solid Waste Department 7. During the course of construction of the new Solid Waste Administration Building, change orders totaling $282,370 were issued. This budget amendment transfers these funds, mainly associated with rock removal, from the Solid Waste Enterprise Fund to the Operations Center Capital Project (See Attachment 1, column #4 and Solid Waste Enterprise Fund Operations Center Capital Project Ordinance) County and School Capital Project Funds 8. On February 3, 2009, Commissioners approved a plan to correct prior years' county and school capital budgets. The goal of the approved plan was to reconcile individual project revenue and expenditure budgets with actual financial activity. According to the plan, this reconciliation would be accomplished through a number of transfers of monies between funds and projects. This amendment recommends the Board take the first budgetary step to accomplish the goal — transfer $3.5 million from the County's General Fund plus $589,044 from the School Capital Reserve Fund to the school and county project funds. (See Attachment 1, column #5) In April 2009, staff will ask the Board to carryout the second step of the approved plan by transferring monies between individual school and county projects via individual capital project ordinances. At that time, staff will provide detailed financial information regarding individual projects. The final step of the approved plan, appropriation of an additional $2.391 million from the County's fund balance to school and county projects, will come to the Board with the Manager's Recommended FY 2009-10 budget in May 2009. FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve the budget and capital project ordinance amendments and amends the County fee schedule for FY 2008-09. Attachment 1. Orange County Proposed 2008-09 Budget Amendment The 2008-09 Orange County Budget Ordinance is amended as follows: 2.The Health Depabnent 4.During the course of receipt d additional federal construction of the new 5.Appropriation of$3.5 1.The Board of Elections Title X Family 3.The Yoltor s Bureau Solid Waste Administration million from the General receipt of Help America Bu funds(54,628)Rom the receipt d ona an atlditiBuilding,change orders Fund Fund Balance to Vote Act ranbursmrent tag$282,370 sere coup Original Budget Encumbrance Carry as Amended Budget As Amended funds from the State Board State,additional State appropriation from the county and school capital Budget As Amended Forwards Through BOA 85 Randsfor Food and Lodging Town of Chapel HS for leaved.This budget fund projects; of Elections related to the amendment transfers these appropriation d 8589,044 Through BOA a% 2008 General Election inspection revenues marketing and tourism funds from the Sold Waste Bonn the School Capital ($68,801) (82.600)•and amended its services($30,000) Enterprise Fund to the Reserve Fund to the school fee schedule(no budgetary Operations Center Capital and county project fund impact). Project. General Fund Revenue Property Taxes $ 128,303,689 $ - $ 128,303,689 $ 128,374,689 $ - $ - $ - i $ - $ 128,374,689 Sales Taxes $ 18,857,310 $ - $ 18,857,310 $ 18,857,310 $ - $ - $ $ - - i $ 18,857,310 License and Permits $ 288,000 $ - 8 288,000 8 288,000 8 - $ - 8 - $ - $ $ 288,000 Intergovernmental $ 18,303,162 $ - $ 18,303,162 $ 19,389,300 $ 68,801 $ 7,228 $ . $ - 8 - $ 19,485,329 Charges for Service $ 10,859,803 $ - $ 10,859,803 $ 10,867,203 $ - $ - $ - $ - $ - $ 10,867,203 _. . ant ngs :.4,,P, p, PP, o Miscellaneous $ 900,071 $ 900,071•$ 900,071 $ 900,071 Transfers from Other Funds $ 2,653,545 $ 2,653,545_$ 2,653,545 $ 2,653,545 Fund Balance 8 2,000,000 $ 1,433,041 �8 3,433,041 $ 5,936,110 $ - 8 5 3,500,000 8 9,436,110 Total General Fund Revenues 8 183,005,580 $ 1,433,041 $ 184,438,621 8 188,106,228 8 68,801 $ 7,228 8 - $ - $ 3,500,000 $ 191,882,257 $ 188,106,228 - - Expenditures Governing&Management $ 9,524,681 $ 215,044 $ 9,739,725 1$ 9,933,494 $ - $ - $ - $ - $ - $ 9,933,494 General Services $ 19,198,876 $ 422,580 $ 19,621,455 8 20,167,169 8 68,601 $ - $ - $ - $ 8 20,235,970 Communhy&Environment $ 4,138,847 $ 67,456 $ 4,206,303 $ 4,357,191 $ - $ 5 $ - $ $ 4,357,191 Human Services $ 36,695,871 $ 696,670 $ 37,292,541 $ 39,817,946 $ $ - 7,228 $ - $ - $ - $ 39,825,176 Public Safety $ 17,184,424 $ 39,788 8 17,224,212 $ 17,217,232 $ - S - $ - 5 - $ - $ 17,217,232 Culture&Recreation $ 3,688,588 $ 91,503 $ 3,780,091 $ 3,793,423 $ - $ - 8 • $ - $ - 8 3,793,423 Education $ 84,482,766 $ 84,482,766 8 84,482,766 $ 84,462,766 Transfers Out 8 8,091,526 8 8,091,526 $ 8,337,005 8 - $ $ 3,500,000 $ 11,837,005 Total General Fund Appropriation I 8 183,005,680 $ 1,433,041 $ 184,438,621 I$ 188,106,228 8 68,801 $ 7,228 $ - $ - $ 3,500,000 8 191,682,257 $ • 5 - 8 - $ - $ - $ - $ $ - $ - 8 - O 1 • 2.The Health Deparbnent 4.During the course of receipt d additional federal construction of new 5.Appropriation of$3.5 1.The Board of Elections Title X Family Planning 3.The V Wtofs Bumau �b Waste Administration mien tam the General receipt d funds($4,628)tom the receipt of an additional Building,change orders Fund Fund Balernce to Original 844 Encumbrance Carry Budget As Amended Vote Act reimbursement State,additional State totafng$282,370 ware `our*"school capital Budget Budget as Amended funds from the State Boar appropriation from the Budget As Amended issued Forwards Through BOA#5 fundsfor Food and Lodging Town of Chapel Hil for .This budget fund projects; d 2008 General related to the inspection revenues mating and tourism amendment transfers these appropriation d$589,044 Through BOA i6 2008 General Election ($2,600),and amended its services($30,000) funds tan the Sold Waste from the School Capital ($68,801) schedule(no budgetary Enterprise Fund to the Reserve Fund to the school MPS) Operations Center Capital and county project fund Project. Visitors Bureau Fund Revenues Occupancy Tax $ 900,000 $ 900,000 $ 900,000 Saks and Fees $ 1,000 $ 1,000 $ 1,000 $ 900,000 Intergovernmental $ 103,000 $ 103,000 $ 103,000 $ 1,000 Investment Earrings $ 10,000 $ 10,000 $ 10,000 '$ �� $ - $ 133,000 Appropriated Fund Balance $ 7,888 $ 2,038 $ 9,927 $ 109,927 $ 10'007 $ 109,927 Total Revenues $ 1,021,889 $ 2,038 S 1,023,827_$ 1,123,927 _$ 30,000 $ - $ - $ 1,153,927 Expenditures'Visit=Bureau Fund. 1$ 1,021,889 1$ 2,038 1$ 1,023,927 1$ 1,123,927 1 1 L_$ 30,000 1 1$ - J$ 1,153,927 I School Capital Reserve Fund Revenues 'Appropriated Fund Balance 1S -1S -1$ -13 -1$ -is -1$ -IS -Is sas,atals 58e,044 1 Expenditures (Transfer To School Capital Project Fund 1$ -1$ -1$ - I$ - 1$ -1$ -I$ -I$ -1 s 589,044 1 s 589,044 I County Capital Project Fund Revenues 'Transfer From the General Fund 1$ -1$ -1$ -1$ -1$ -1$ -1$ -I s -I s 3.000,0001 s 3.000,000 j Expenditures 'County Capital Projects 1$ -1$ -1$ - 1$ - I$ -15 -1$ -Is -Is 3,000,0001$ 3,000,000 I School Capital Project Fund Revenues Transfer from General Fund $ - $ - $ - $ • $ - $ - $ - $ - $ 500,000 $ 500,009 Transfer from School Reserve Fund $ - _ - $ - - $ - - $ - - $ - - $ - - $ - S 589,044_$ 589,044 Total Revenues _$ - $ 1,089,044 $ 1,088,0444 Expenditures 'School Capital Projects 1$ -1$ -1$ - 1$ - $ -1$ -I$ I$ 1$ 1,0e9,044 1$ 1,089,044_ Solid WaaterLandMI Fund Revenue I$ 70,496,463 I$ 1,16e,0441$ 11,644,5471$ 11s48,547 $ 1$ I$ 1$ (282,370I1$ • Is 11,666,177 („.1\ Expenditures (Transfer to the SW Capital Project Fund 15 10,496,463 1$ 1,168,084 1$ 11,664,5471$ 11,948,5471_ 1 1 1 (282,370)1 15 11,666,1774 2 0 Year-To-Date Budget Summary Fiscal Year 2008-09 General Fund Budget Summary Original General Fund Budget $183,005,580 Additional Revenue Received Through Budget Amendment#6 (March 17, 2009) Grant Funds $65,537 Non Grant Funds $1,175,030 ol Note: Additional County Dollars (i.e. County Transfers$245,477 from Fund Balance Appropriated to Date) to the General Fund to a Cover Unanticipated Expenditures $7,436,110 newly created Human Rights and Relations HUD Total Amended General Fund Budget $191,682,257 Grant Project to comply Dollar Change in 2008-09 Approved with Federal accounting standards(BOA#1); General Fund Budget 9 $8,676,677 Encumbrance Carry % Change in 2008-09 Approved General Forwards($1,433,041); Fund Budget 4.74% Budget Carry Forwards of $2,257,592 from FY 2007-08(BOA#5); Authorized Full Time Equivalent Positions $3,500,000 School and Original Approved General Fund Full Time County Capital Transfer (BOA#6) Equivalent Positions 833.650 Original Approved Other Funds Full Time Equivalent Positions 69.800 Additional Positions Approved Mid-Year 0.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2008-09 903.450 0 Central/Northern Orange Senior Center Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to renovate the existing SportsPlex facility to accommodate a fifteen thousand square feet Central/Northern Orange Senior Center addition. The planned center will replace the Central Orange Senior Center currently located in leased space at the Meadowlands in Hillsborough. Proceeds from the 2001 voter approved bonds, a contribution from Carol Woods Retirement Community, and private placement loans from the General Fund and the SportsPlex Enterprise Fund finance the project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY Through FY 2007-08 FY 2008-09 2008-09 Sales Tax $0 $0 $0 2001 Bonds $2,000,000 $0 $2,000,000 Alternative Financing $4,000,000 $0 $4,000,000 Fees $0 $0 $0 Carol Woods Contribution $125,000 $0 $125,000 Transfer from Facilities Arts Reserve Capital Project(FY 2008-09) $0 $5,000 $5,000 Total Funding $6,125,000 $5,000 $6,130,000 Section 4. The following amount is appropriated for this project: Through FY Through FY 2008 2007-08 FY 2008-09 09 Land Acquisition $0 $0 $0 Planning/Architect/Engineering $100,000 $0 $100,000 Construction $6,025,000 $0 $6,025,000 Other $0 $5,000 $5,000 Total Costs $6,125,000 $5,000 $6,130,000 Section 5. This ordinance shall be in effect from the original date of adoption, March 24, 2003, until June 30, 2009. Adopted this 17th day of March 2009. 0 Solid Waste Enterprise Fund Operations Center Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to construct a new Solid Waste Operations Center for the Solid Waste Enterprise Fund. Proceeds from private placement loans and funds from the Solid Waste Enterprise Fund finance the project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY Through FY 2007-08 FY 2008-09 2008-09 Sales Tax $0 $0 $0 2001 Bonds $0 $0 $0 Alternative Financing $2,200,000 $0 $2,200,000 Fees $0 $0 $0 Transfer from Solid Waste Enterprise Fund(FY 2008-09) $0 $282,370 $282,370 Total Funding $2,200,000 $282,370 $2,482,370 Section 4. The following amount is appropriated for this project: Through FY 2007- Through FY 2008- 08 FY 2008-09 09 Land Acquisition $0 $0 $0 Planning/Architect/Engineering $0 $0 $0 Construction $2,200,000 $282,370 $2,482,370 Other $0 $0 $0 Total Costs $2,200,000 $282,370 $2,482,370 Section 5. This ordinance shall be in effect from the original date of adoption, March 24, 2003, until June 30, 2009. Adopted this 17th day of March 2009.