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HomeMy WebLinkAboutAgenda - 09-07-1999 - 8bORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ~ - b ACTION AGENDA ITEM ABSTRACT Meeting Date: September 7, 1999 SUBJECT: Budget Amendment #1 DEPARTMENT: Budget PUBLIC HEARING: (Y/l~ No ATTACHMENT(S): 1999-00 Budget As Amended Spreadsheet Letter from OCS Superintendent regarding New Elementary School debris OCS -New Elementary School Capital Project INFORMATION CONTACT: Ordinance (Phase 1) Donna Dean CHCCS Technology Capital Project Ordinance TELEPHONE NUMBERS: - -ext. 2151 CHCCS Fire/Safety/Security Capital Project Hillsborough 732-8181 Ordinance Chapel Hill 968-4501 CHCCS Culbreth Middle School Labs, Durham 688-7331 Gymnasium, Auditorium Renovations Capital Mebane 227-2031 Project Ordinance CHCCS Phillips Middle School Labs, Doors, Lockers Capital Project Ordinance CHCCS Ephesus Elementary School Renovations (Multipurpose Room) Capital Project Ordinance CHCCS - Scroggs Elementary School Construction Capital Project PURPOSE: To approve budget ordinance amendments and capital project ordinances for Orange County and Chapel Hill-Carrboro City Schools'. BACKGROUND: Sher~'s Department 1. The Orange County Sheriff s Department has received a Response Advocates for Victim Emergencies (RAVE) Training for Law Enforcement grant from the Governor's Crime Commission. Funding from this two-year grant provides specialized training to patrol and jail officers to respond to female victims of domestic violence. There are no new positions associated with this grant. The chart below provides two year grant and required County match amounts: FY 1999-00 FY 2000-O1 Total State Grant $19,456 $17,761 $37,217 Required County Match $6,485 $5,920 $12,405 Program Total $25,941 $23,681 $49,622 This amendment increases the Sheriff's Department budget for the receipt of the grant in fiscal year 1999-00 with the required 1999-00 County match being covered with currently budgeted funds. The Sheriff will include the second year of the grant and required match in the 2000-01 fiscal year budget request. (see column #1, page 4 of this agenda abstract). Outside Agencies 2. On August 17, the Board of County Commissioners approved a Crime Commission pass-thru grant for the Dispute Settlement Center to implement a Restorative Justice Program. This $31,542 grant is designed to help juvenile courts and court counselors hold juvenile offenders accountable for their actions. No County match is required for the receipt of this grant (see column #2, page 4 of this agenda abstract). School Capital Project Ordinances • Orange County Schools 3. Recently, the Orange County Schools began clearing a site for the new elementary school. While the contractor will burn a portion of the waste, he will haul away debris generated by road and power line clearing. The project budget did not allow for additional costs associated with hauling the debris, and the school system is requesting an additional $19,530 to cover the unanticipated costs. 'This amendment appropriates fund balance from the School Capital Project Fund and increases the capital project ordinance to allow for discarding debris at the school site. (see attached letter from Randy Bridges and New Elementary School Capital Project Ordinance [Phase 1]). Chapel Hill Carrboro City Schools 4. On June 21, the Board approved the County's ten-year Capital Investment Plan. At that time, the Board decided to approve individual project ordinances for the County and both school systems during the fiscal year as project scopes develop. Chapel Hill-Carrboro City Schools recently requested fiscal year 1999-00 funding for five projects. As shown in the chart below, requested funding falls within the amounts included in the CIP: Capital Project 1999-00 CIP 1999-00 Request Funding Appropriation from CHCCS Source (as included in the approved 1999-09 CIP) Fire/Safety/Security -update and $152,600 $152,600 '/2 Cent Sales expand the district's fire, safety, and Tax security systems in all buildings Technology -upgrade instructional $750,000 $750,000 %2 Cent Sales technology throughout the district, to Tax make technology a natural part of students' learning in the classroom Culbreth Middle School $100,000 $100,000 `/2 Cent Sales Renovations (Labs, Gym, Tax and Auditorium) -Upgrade science lab Savings from furniture and equipment for Scroggs classrooms and improve gym lighting Elementary and campus sidewalks School Phillips Middle School Renovations $140,000 $140,000 '/z Cent Sales (Labs, Doors, Lockers) -Upgrade Tax and science lab furniture and equipment Savings from for classrooms, replace doors to Scroggs gymnasium and cafeteria, Elementary replace/upgrade locker rooms School equipment, lighting and ceramic the Ephesus Elementary School $ 67,305 $ 67,305 %2 Cent Sales Renovations (Multi-Purpose Room) Tax -Replace entrance doors and install new flooring for play area As presented in during CIP discussions with the CHCCS staff over the past year, a portion of the funding for Culbreth and Phillips renovations projects comes from savings from the Scroggs Elementary School construction project. The scope of the renovation work is relatively small and will be completed in-house. School officials wish to purchase technology, lab and other equipment as early in the school year as possible so that students have maximum benefit of new equipment. The attached capital project ordinances provide for the funding outlined in the chart above. FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the budget ordinance amendments and capital project ordinances. Orange County Proposed 1999-00 Budget Amendment The 1999.00 Orange County Budget Ordinance is amended as {ollows: Bud et Amendm ent #1 9/1/1998) #2 Restorative #3 See attached #1 RAVE Justice Program #4 See attached Budget As Grant for Grant for New OCS CHCCS Capital Amrnded Original Budget Sheriff's Dispute Elementary Project Through BOA Department Settlement School Capital Ordinances #1 Project Center General Fund Revenue Pro rty Taxes $ 64,191,574 $ - $ - $ - $ - $ 64,191,574 Sales Taxes $ 13,948,795 $ - $ - $ - $ - $ 13,948,795 License and Permits $ 907,900 $ - $ - $ - $ - S 907,900 Inter overnmental $ 11,677,668 $ - $ - $ - $ - $ 11,677,668 Char es for Service $ 4,938,837 $ 19,456 $ 31,542 $ - $ - S 4,989,835 Investment Earnings $ 1,270,000 $ 1,270,000 Miscellaneous S 316,672 $ 316,672 Transfers from Other Funds E 690,000 $ 690,000 Fund Balance S 2,273,702 $ 2,273,702 Total $ 100,215,148 $ 19,456 $ 31,542 $ - $ - $ 100,266,146 F.xnenditures Communi Maintenance $ 1,155,080 $ - $ - $ - $ - $ 1,155,080 General Administration $ 3,581,406 $ - $ - $ - $ - $ 3,581,406 Tax and Records $ 2,353,325 $ - $ - $ - $ - $ 2,353,325 Communit Planning $ 2,141,499 0 0 $ - $ - $ 2,141,499 Human Services $ 22,380,224 $ - $ - $ - $ - $ 22,380,224 Public Safety $ 9,141,976 $ 19,456 $ - $ - $ - $ 9,161,432 Public Works $ 3,506,576 $ 3,506,576 Education S 36,580,779 $ 36,580,779 Non De artmental: Outside A encies $ 1,524,458 31542 $ 1,556,000 Miscellaneous $ 1,151,997 $ 1,151,997 Debt Service $ 10,176,884 $ 10,176,884 Transfers Out S 6,520,944 $ 6,520,944 Total Gen Fund A ro nation $ 100,215,148 $ 19,456 $ 31,542 $ - $ - $ 100,266,146 School Capital Projects Fund Fund Balance A ro riated $ - $ 19,530 $ 19,530 Ex nditures raps er to New OCS Elementary School $ $ 19,530 $ 19,530 ®ra~tge ~ourttp ~oarb of ~bucatiot~ RANDY BRIDGES, SUPERINTENDENT ~tYYgboroug~j, ,~~ 27278 BOARD MEMBERS SUSAN DOVENBARGER, CHAIR KERH COOK, VICE CHAIR ROBERT H. BATSMAN RICHARD KENNEDY DAVID KOLBINSKY DELORES SIMPSON BRENDA STEPHENS August 23, 1999 Mr. John Link, County Manager Orange County P. O. Box 8181 Hillsborough, NC 27278 Dear John: 5 200 EAST KING STREET HILLSBOROUGH, NC 27278 TELEPHONE: 919-732-8126 FAX: 919-732-8120 I appreciate your letter, and the opportunity to speak with the County Commissioners concerning the burning of debris at the site of our new elementary school. This project is behind schedule, and we are working as quickly as possible to move this school construction forward so that we may open next August. I appreciate you and the Commissioners working with us on this project and can assure you that burning will not be an issue on future building projects for the Orange County School System. I have asked our construction consultant to use any and all precautions to minimize the effects of burning. We will try to avoid burning on code orange/red days, and when the temperature is exceedingly high. At this time, burning must occur to keep us close to our schedule. Our contractor has been able to plan for hauling the additional debris off site that will be generated by completing the road and clearing for the power lines. As I shared with you and the Commissioners, that was not included with the contract we entered into with him. He will need to bring additional equipment and trucks to haul the debris away. The additional acreage for the road and power lines will be about 5.27 acres. To haul this debris away will cost $19,530.00. As I understood the Commissioners, they are willing to cover this cost pending your approval. I am asking that you approve this request so that we may continue to move forward. If you need additional information about this request, please let me know as soon as possible. At this time we have almost completed the burning we need to do. We will only burn additional debris if this request is not approved. Please know that the Orange County Board of Education and I are very concerned with all environmental issues, and want to cooperate with you and the Commissioners. Had I known the views of all the Commissioners on our decision to burn the debris, their concerns would have been shared with the Board for their consideration John Link -2- August 23, 1999 As always, I appreciate your assistance to our school system as we continue to promote and provide a quality education for the children in northern Orange County. Sincerely, ~a~.r-~i ~Js~'" Randy Bridges Superintendent /ha 6 cc: Orange County Board of Education New Elementary School Construction (Phase 1) ~ Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to construct a new elementary school in the district. Proceeds from the 1997 bond referendum, State bond funds, impact fees, and a fund balance appropriation from the School Capital Projects Fund finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: 1999-00 roug Through FY Appropriatio FY 1998-99 n 1999-00 Sales Tax 0 0 0 Im act Fees 0 0 0 PSBF 0 0 0 1997 Bond Funds 0 0 0 Fund Balance Appropriation from School Capital Projects Fund 0 19,530 19,530 Total Pro'ect Fundin 0 19,530 19,530 Section 4. The following amount is appropriated for this project: Through FY 1998-99 1999-00 Appropriation Through FY 1999-00 Plannin /Arch/En in 0 0 0 Land/Assoc Fees 0 19,530 19,530 Construction 0 0 0 E ui ment/Furnishin 0 0 0 Other 0 0 0 Contin ency Q 0 0 Total A ro nation 0 19,530 19,530 Section 5. This ordinance shall remain in effect from September 7, 1999 until June 30, 2000. Adopted this 7"' day of September 1999. Fire/Safety/Security Renovations Chapel Hill-Carrboro City Schools Capital Project Ordinance Project Number 64-880-7999 8 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to update and complete the District's fire, safety, and security systems. Proceeds from the Schools' portion of the one-half cent sales taxes finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 1998-99 1999-00 A ro riation Through FY 1999-00 Sales Tax $21,800 $152,600 $174,400 Im act Fees $0 $0 $0 PSBF $0 $0 $0 1997 Bond Funds $0 $0 $0 Savin son Construction Contracts ~. ~Q ~ Total Pro'ect Fundin $21,800 $152,600 $174,400 Section 4. The following amount is appropriated for this project: Through FY 1998-99 1999-00 A ro riation Through FY 1999-00 Plannin /Arch/En in $0 $10,000 $10,000 Land/Assoc Fees $0 $0 $0 Construction $0 $142,600 $142,600 E ui ment/F urnishin s $21,800 $0 $21,800 Other $0 $0 $0 Contin enc ~ ~2 $0 Total $21,800 $152,600 $174,400 Section 5. This ordinance supersedes all previous Fire/Safety/Security Capital Project Ordinances for the Chapel Hill Carrboro City Schools. Section 6. This ordinance, originally adopted June 30, 1997, shall remain in effect until June 30, 2000. Adopted this 7`" day of September 1999. Technology 9 Chapel Hill-Carrboro City Schools Capital Project Ordinance Project Number 64-880-7111 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to upgrade instructional technology and other systems throughout the district. Proceeds from the Schools' portion of the one-half cent sales taxes finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 1998-99 - Appropriatio n roug FY 1999-00 Sales Tax 4,282,502 750,000 5,032,502 Im act Fees 0 0 0 PSBF 0 0 0 1992 Bond Funds 0 0 0 1997 Bond Funds 0 0 0 Other Q 0 0 Total Pro'ect Fundin 4,282,502 750,000 5,032,502 Section 4. The following amount is appropriated for this project: T rough FY 1998-99 1999-00 A ro riatio Throug FY 1999-00 Plannin Arch/En in 0 0 0 Land/Assoc Fees 0 0 0 Construction 0 0 0 E ui ment/Furnishin s 4,282,502 750,000 5,032,502 Other 0 0 0 Contin enc Q Q Q Total 4,282,502 750,000 5,032,502 Section 5. This ordinance supersedes all previous Technology Capital Project Ordinances for the Chapel Hill Carrboro City Schools. Section 6. This ordinance, originally adopted June 29, 1992, shall remain in effect until June 30, 2000. Adopted this 7"' day of September 1999. 20 Culbreth Middle School -Science Lab, Gymnasium Lighting, Sidewalks, and Auditorium Improvements Chapel Hill-Carrboro City Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to improve gymnasium lighting, purchase science lab furniture and equipment, improve campus sidewalks, and overall improvements to the school's auditorium (stage enhancement, seating replacement, paint, and floor covering). Proceeds from the Schools' portion of the one-half cent sales tax revenues and savings from the Scroggs Elementary School Capital Project finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 1998-99 FY 1999-00 Through FY 1999-00 Sales Tax $0 $75,000 $75,000 Im act Fees $0 $0 $0 PSBF $0 $0 $0 1997 Bond Funds $0 $0 $0 cans er rom croggs Elementary School Project (Savings on Construction Contracts ( 25.000 25 000 Total Pro'ect Fundin $0 $100,000 $100,000 Section 4. The following amount is appropriated for this project: Through FY 1998-99 FY 1999-00 Through FY 1999-00 Plannin /Arch/En in $0 $0 $0 Land/AssocFees $0 $0 $0 Construction $0 $75,000 $75,000 E ui ment/Furnishin s $0 $25,000 $25,000 Other $0 $0 $0 Contin enc ~( ~Q $0 Total $0 $100,000 $100,000 Section S. This ordinance, originally adopted September 7, 1999, shall remain in effect until June 30, 2000. Adopted this 7r'' day of September 1999. Phillips Middle School -Locker Room and Major Improvements ii Chapel Hill-Carrboro City Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to upgrade furniture and equipment in science labs; replace interior and exterior doors to the gymnasium and cafeteria; and equipment replacements and maintenance in locker rooms. Proceeds from the Schools' portion of the one-half cent sales tax revenue and savings from the Scroggs Elementary School Capital Project finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: T roug FY 1998-99 1999-00 A ro riation T rough FY 1999-00 Sales Tax 0 115,000 115,000 Im act Fees 0 0 0 PSBF 0 0 0 1997 Bond Funds 0 0 0 rans er rom Scroggs Elementar School Pro'ect 4 25.000 25,000 Total Pro'ect Fundin 0 140,000 140,000 Section 4. The following amount is appropriated for this prgj&~~:_,,,, Through FY 1998-99 Appropriatio n Through FY 1999-00 Plannin /Arch/En in 0 0 0 Land/Assoc Fees 0 0 0 Construction 0 115,000 115,000 E ui ment/Furnishin 0 25,000 25,000 Other 0 0 0 Contin enc Q Q 0 Total 0 140,000 140,000 Section 5. This ordinance, originally adopted September 7, 1999, shall remain in effect from until June 30, 2000. Adopted this 7t`' day of September 1999. 12 Ephesus Elementary School -Multipurpose Room Chapel Hill-Carrboro City Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to replace the facilities entrance doors to remove accessiblity obstacles, and to provide new floor materials to provide a safer play area. Proceeds from the Schools' portion of the one-half cent sales tax revenues finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 1998-99 1999-00 A ro riation Through FY 1999-00 Sales Tax $0 $67,305 $67,305 Im act Fees $0 $0 $0 PSBF $0 $0 $0 1997 Bond Funds $0 $0 $0 Other ~4 $4 $0 Total Pro'ect Fundin $0 $67,305 $67,305 Section 4. The following amount is appropriated for this project: Through FY 1998-99 1999-00 A ro riation Through FY 1999-00 Plannin /Arch/En in $0 $0 $0 Land/Assoc Fees $0 $0 $0 Construction $0 $67,305 $67,305 E ui ment/Furnishin s $0 $0 $0 Other $0 $0 $0 Contin enc ~ ~Q $0 Total $0 $67,305 $67,305 Section 5. This ordinance shall remain in effect from September 7, 1999 until June 30, 2000. Adopted this 7"' day of September 1999. Scroggs Elementary School Chapel Hill-Carrboro City Schools is Capital Project Ordinance Project Number 64-880-7716 Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to build Scroggs Elementary. Proceeds from a private placement loan obtained by Orange County and from Impact Fees finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 1998-99 FY 1999-00 Through FY 1999-00 Sales Tax $0 $0 $0 Irri act Fees $100,000 $0 $100,000 PSBF $0 $0 $0 1992 Bond Funds $0 $0 $0 1997 Bond Funds $0 $0 $0 Private Placement Financin $13.250.000 2 $13.000.000 Total Pro'ect Fundin $13,350,000 $250,000 $13,100,000 Section 4. A portion of the available funds for this project has been transferred to Glenwood Elementary School's major renovations, and Estes Hills Elementary School's major renovations. Section 5. The following amount remains appropriated for this project: Through FY 1998-99 FY 1999-00 Through FY 1999-00 Plannin /Arch/En in $950,000 $0 $950,000 Land/Assoc Fees $0 $0 $0 Construction $10,017,500 $0 $10,017,500 E ui ment/Furnishin s $850,000 $0 $850,000 Other-Technolo $832,500 $0 $832,500 Contin enc $700,000 ~Q $700,000 Total $13,350,000 $0 $13,350,000 Elementary School #$ at Southern Pillage 14 Capital Project Ordinance Page 2 Section 6. A portion of the funds appropriated for this project are transferred to the following projects. Through FY Through FY 1998-99 FY 1999-00 1999-00 Middle School Renovations (Locker Room and Major Im rovements $0 $25,000 $25,000 rans er o u re Middle School Renovations (Labs, Gym, Auditorium $0 2 0 $25,000 Total $0 $50,000 $50,000 Section 7. The following amount remains appropriated to this project: Through FY Through FY 1998-99 FY 1999-00 1999-00 Scroggs Elementary School Ca ital Pro'ect $13,350,000 $50,000 $13,300,000 Section 8. This ordinance supersedes all previous Elementary School #8 School Capital Project Ordinances. Section 9. This Ordinance, originally adopted June 30, 1997, shall remain in effect until June 30, 2000. Adopted this 7t'' day of September 1999.