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HomeMy WebLinkAboutMinutes - 19730717BDOiS $ PAGE 9S Ml-'~-'TE'S CF THE ORANGE COUNTY BOARD OF COMMISSIONERS July 17, 7.973 The Orange County Board of Commissioners met in adto~.ned session or_ Tuesday, July 17, 1973, at 8 o~clock p,m, in the District Courtroom at the Courthouse in H311stiorough, Members Present: Chairman C, Norman Walker and Cotr~issioners Henry S. Walker, Flora Garrett and Richard E. Whitted. Members Absent: None 5, M, Gattis, Count.:°Administrator, and Betty June Hayes, Clerk to the Board, were also present: Mrs. Mary Saroggs, Chairman of the Chapel Hi11-Carrboro School Board, Dr. Robert C. Hanes, Superintendent of the School Unit, Dr. Sam Holton, member of the School Board, George Williams, Superintendent of the Orange County School Unit, and interested citizens from the Chapel Hill area were present. Chairman Walker stated that in order to begin deliberations on the establishing of a tax rate that he was proposing the following: GENERAL FUND Possible Deduction: Accounting ?~ Clerical position Civil Defense Entire Program $ ?,400. Mental Health: 2,400. Retain 'game Program Library-Building Fund 29,400. Planning iw Secretarial Position 125,000. Register pf Deeds Part Time Personnel Request 2,400. Clamber of Commerce 2,250. 1, 000 TOTAL $164,e5o. SOME ADDITIONS THAT 'ciAz7E BEEN SUGGESTED Health Dept. Sanitarian Sheriff L~. Deputies $ 8,000. Sheriff Radio 28,OD0. Community Action 6,000. Commissioner Furniture 21a-,000. 3,100. TOTAL $69,1DO. Total Cut of Approximately $100,000. SCHOOL C, 0, Limit total appropriation to 1 215,000. Divide the appropriation on a per capita basis, This will cut ~3~4,800 out of the budget request. Tha funds to be allocated to each unit would be; County $ 599,724, Chanel Hill 615,276. TOTAL $1,215,000. Total cut from Requests, $385,000. This is $69,000 lass Capital Outlay than was appropriated last year. SCHOOL C. E, Sf you deduct $300,000, from the total budget request of the ur_its the combined C,E. budgget will be $1,502,575 which will be divided as follows: Caxry Available Chapel Hill $760,901. + i Over to Units County 741,671 + $-02,518 = $863,422 94,305 = 835,976 TOTAL $1,502,575 $196,8?3 $1,699,399 Total cut from budget requests $300,000, However thin proposal would rake dust over $300,000 more available to the schools than was available last year. SUPPLEMENTARY TAX BOOK ~r.~GE 99 Chapel Hill is rec~ues'-ing an increase in supplementary tax appropriated from $516,000 to $731,000 ($215,000 or 42ro). Some cf the new program ($237,11;6.) might well be deleted at this point by reducing the supplementary tax levy. One cent in the supplementary tax will yield about $29,000. Tp yield the $516,OD0 produced by the supplementary tax this year we need a levy of 18d, Rowever, since the supplementary tax levy has bean increasing annually at about a $30,000 rate a 19~ current supplementary levy would seem a more proper figure to use. If you deduct $100,000 from the new programs offered you oould levy a supplementary tax of 21¢, Commissioner Flora Garrett presented the following proposals. She ststsd that she and Com*r~saioner Richard E, l•Thitted had worked on the proposal and that she, too, was presenting same for the sake of invoking discussion. PROPOSER E3CPENDTTUr~ES ORA2~GE COUNTY NORTH CAROLINA 197 - School Systems Per Capita Lev? 179,00 per pupil Orange County (4931 pupils) 882,6 9 (from 935,984) Chapel Hill (5059 pupils) 90~,~5_~~1 (from 866,589 Total School Current Exp, (9,990 pupils) - x,788,210 (from 1,802,575) School Capital outlay Orange County Chapel Hill Total School Capital Outlay Total Budget Requests Reductions from School Requests Current ~cpense Capital Outlay Other Reductions Rental Health Civil Defense Chamber of Commerce Library Building Fund Total Deductions P.evised Budget Additions: Health Dept. Sar_itarian Sheriff 4 deputies (~ year) Sheriff Radio Community P_etion Comr~issioner~s Furniture Salary Increases Total Additions Total Revised Budget 736,000 (from 746,000) 8 3 800 (from 853,800) 1, 579,500 (from 1,599,000) $7 ,237,290 14,365 20,000 25,000 (from 65,400) 2,400 (from 2,400) 1,000 (from .1,000) 2 000 7,7 (from 125,000) 7,149,525 8,000 15,000 6,DD0 20,000 3,100 000 7 100 $7,2D6,625 PRDPOSED REVENUES 0??9NGE COUNTY NORTI3 CAROLINA 1973-7~. BADGk~ Nqn Tax Revenues $3,291,140 - as shown in budget Appropriated Surplus - A11 Funds 457,675 - as shown in budget Additional Sales Tax Revenues 10~ 000 - to total of $750,000 General Fund Appropriated Surplus Increese 250,000 - to total of $45q,000 School Current Eepense Fund Surplus 196,000 Beer & Wine 'Tax Increase 5,000 - to 55,000 Register of Deeds Increase 20,000 - to 85,000 Investment Earnings 000 - to 35,000 Total Non Property Tax Revenue $4,324,815 Proposed Revised Total Expenditures $7,206,625 _ from 7,237,290 Amt, to be raised from Property Taxes 2,881,810 Assuming 1~ raises $48,000 -Tax Rate = 60.03770833 cents aao~ 8 ~acE X00 County Per Capita Levy Cha el Hill School Su lement Tax Total County and Supplement ,Levy Requested 905,561 (from 855,589) 1,598,487 (no change) Amount to be Raised by Supplement 692,926 (from 731,898) Assuming l¢ raises $29,000 - Supplement Tax Rate 4 23.89 cents Chairman Walker questioned George Williams as to his reaction to the proposal. Mr, Williams stated "his unit would be forced to cut out some of its existing programs," Mrs. Mary Scroggs stated that the proposed cuts would be disastrous for the Chapel Hill-Carrboro Schools", Commissioner Richard E, Whitted calciil.ated the proposed budget against several per centages and various formulars were used in an effort to resolve the matter of the tax rate. Tha County.Accour_tant cautioned the Board about the problems that they could encounter in the next fiscal year if proper financial safeguards were not built into this years expenditures. Dr, Sam Holton spoke in behalf of the proposed vocatienal program. He urged the Hoard not to delete the expenditures needed for its implementation. $e stated that the Chapel Hill Unit would also be forced to cut their proposed kindergarten program. Commissioner Richard E. Whitted said that he wsa opposed to any cuts in the Capital Outlay budget request for either of the school units as h® felt that these needs were going to have to be met sooner or later. George Williams stated that his unit could stand some cuts in the Current E7cpense budget but this would mean that the unit would riot be allowed to employ an Assistant Superintendent of Schools nor would it allow for the increase in the secretarial area. He stated that since the budget was presented that the State had allowed some money for teachers and that his unit would accept the $172.00 per child allocation that was being requested by the Chapel Hill- Carrboro School System. Mrs. Scroggs replied that the Chapel Hi11-Carrboro System had not received any notifice:tion that they would be awarded any additional State funds. P?r. Williams said that he wished the county would do away with the "carry- over deal in the surplus as he feels it tends to confuse the budget situation. There was no expression from the Chapel ?3ill-Carrboro Unit concerning the matter of school surplus. The Board made a survey as to the degree of Federal Funding that had been withdrawn from the school systems and other governmental agencies. Tt was determined that seven cents (7¢) of the proposed school budgets were caused because of the decrease in Federal aid. The Board deliberated as to how they could cut'over $300,000.00 from the proposed 1973-1974 County Hudget. It was agreed that the funds for the County Office Building, and the request for the construction of a new library facility could account for approximately $225,000.00 of the needed $300,000.00. The Chapel Hill-Carrboro School Unit agreed that they did not used the entire amount of $S4p,000.00 in this years budget for the construction of the vocational wing but that they did need a committment from the 3oard prior to the letting of any contracts. Mrs. Scroggs stated that her Hoard would be willing to accept a compromise of taking $135,000.00 out of this year~a Capital outlay E,~pense Budget provided that the Board agreed that said amount would be allocated in next year+a budget and that the said amount would no*_ be deducted from the Capital Outlay FS~penae request of next year. The Board egreed to the compromise that was offered by the Chapel Hill-Carrboro School Unit. The County Administrator said he would prepare the necessary legal instrument in order to allow the school unit to let their bid. The County Administrator was instructed by the Board to compute the per centagea and other budget data that was necessary to chec:t the accuracy of what had been agreed upon by the Hoard and that said information could be studied on Wednesday night. Commissioner Henry S. Walker questioned the County Administrator relative to the new proposed Fire District Tax, Mr, Gattis stated that the ten cent (l0¢) districts would receive five cents (5¢), and the fifteen cents (15~) districts would receive seven cents (7~). BOOK S ~'~CE a0~ There being no further business to come before the Board the meeting was adjourned to meet again on Z•?ednesday, July ].8, 1973, at 8:30 o~alock p.m. in the District Courtroom for the purpose of reviewing the budget as it had been proposed by the Board. C. Norman Walker, Chairman t Betty June Hayes, Clerk MINUTES OF THE ORANGE COUNTY BOARD OF COMI~SSIONERS July 18, 1973 The Board~of Cownisaioners of Orange County mat in adjourned session on Wednesday, Tiny 18, 1973, at 8 o'clock P.M. in the District Courtroom at the Courthouse in Hillsborough. Members Present: Chairman C.. Norman [dalker and Covuuiasicnera Henry S. Walker, Flora Garrett and Richard E. Whitted. Members Absent: None S. M. Gattis, County Administrator, Betty June Hayes, Clerk to the Board, Mrs. Mary Scroggs, Chairman of the Chapel Hi11-Carrboro wahool Unit, Dr. Robert C. Hanes, Superintendent of the Chapel Hill-Carrboro School Unit, Dr. Samuel Holton and Marvin Silver, Members of the Chapel Ftill-Carrboro School Board were present. Chairman Walker recognized Burch Compton, Director of Civil Defanae. Mr. Compton stated that he wanted to resign as the Director of the Civil Defense Agency, but he felt an obligation to the members of the Orange Orove Volunteer ,_ Fire Department as they are now seventh on the list for aonaideration for receiving afire truck. Mr. Compton went on to explain that under Federal Guidelines the County must at least maintain a paper organization in order to secure equipment on a lending program established by the Federal Government. He stated that under this program the Orange Grove Volunteer Fire Department could receive a new fire trunk and three tanker trucks under the lending program and that after a five year period the truck and the taakera would become the property of the Volunteer Fire District. He further stated that other agencies of government did use the Civil Defense card to purchase items from the surplus supplies of State government. i4r. Compton stated that the County could eliminate the current Civil Defense Office and the Secretary, who is employed on apart time basis to oversee the office and do the necessary clerical work. Mr. Compton agreed that if the Board wanted him to continue as Civil Defense Director then he would stay in the position until such time as the Orange Grove Volunteer Fire District received the promised equipment, but that he could not actively carry on the responsibilities that the position required. He stated that his experience of the past had shows a real need for the County to appoint a Co-Ordinator for a7.1 oP the community services. Mr. Compton requested that in lieu of any payment to him as Civil Defense Direotor that hie one request would be to have ~n extension of the Chapel Hill line installed in the ABC Office. Discussion ensued. ` Chairman Walker stated that he was of the opinion that the expenditure of $2,100.00 for the Civil Defanae Office as compared to $20,000.00 expenditure for the Orange-Chatham Community Aotion program was of little sigaificanoe and that he felt the County should maintain the Civil Defense OPPice, but that the $20,000.00 ~~ that had bees requested by the Orange-Chatham Community Action should be deleted from the proposed 1973-197l~ budget. Discussioa ensued relative to the Community _ Action Agency being in the process of dissolving. Commissioner Flora Garrett stated that Chatham County had withdrawn its financial support, but that the staff members were seeking to re-organize the Orange County portion of the agency and to incorporate as the Community Centers, Inc. for the purpose oP trying to secure Federal funds that they had bees advised were available to cow¢nunity centers. She stated that -•.. three community canters in the County were of vital importance to the citizens of the area.