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Home My WebLink AboutAgenda - 03-03-2009 - 4c ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 3, 2009 Action Agenda Item No. 4- a SUBJECT: Jail Inspection Report DEPARTMENT: Sheriff PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: January 28, 2009 Letter from Lindy Pendergrass 245-2900 John Harkins Jail Inspection Report February 5, 2009 Letter from Sheriff PURPOSE: To receive the jail inspection report for January 22, 2009 from the North Carolina Department of Health and Human Services. BACKGROUND: The General Statutes require the Board of County Commissioners to receive and take necessary corrective action to the semi-annual jail inspection reports submitted by the North Carolina Department of Health and Human Services. The statute further states the governing body shall promptly initiate any action necessary to bring jail facilities into conformity to standards. The report for January 22, 2009 is enclosed for review and indicates Orange County's compliance with standards. The attached letter details the Sheriffs response to the findings of the report. FINANCIAL IMPACT: There is no financial impact associated with accepting the report. RECOMMENDATION(S): The Manager recommends the Board of Commissioners receive the report. Corrective action is being taken as required. , 2 .. s �o � i ' 10-71) North Carolina Department of Health and Human Services Division of Facility Services Jail and Detention Section 2710 Mail Service Center v Raleigh,North Carolina 27699-2710 Phone:919-855-3855 Fax:919-715-4785 Michael F.Easley,Governor John P.Harkins,Section Chief Carmen Hooker Odom,Secretary Phone: 919-855-3857 Robert J.Fitzgerald,Director Fax: 919-715-4785 January 28,2009 Sheriff Lindy Pendergrass ' Orange County Sheriff's Department . 144 East Margaret Lane Hillsborough,NC 27278 Dear Sheriff Pendergrass: On January 22, 2009, Chris Wood, Jail Inspector, from the North Carolina Department of Health and Human Services, inspected the Orange County Jail. A copy of the inspection report is enclosed for your attention. Please submit your plan of corrective action on each deficiency cited in this report to this office by March 1,2009. If you have any questions,please don't hesitate to call me at(919) 855-3855. Sincerely, *WI(. John P. Harkins, Chief Jail and Detention Section JPH:kw Cc: Mr. Moses Carey,Chairman, Orange County Board of Commissioners ' Ms. Laura Blackmon, Orange County Manager Major Billy Dunnagan, Orange County Jail Administrator Lieutenant Lankford,Assistant Administrator Location:701 Barbour Drive,Dorothea Dix Hospital Campus,Raleigh,N.C.27603 i ■Lt An Equal Opportunity/Affirmative Action Employer co N.C.DEPT.OF HEALTH AND HUMAN SERVICES • DIVISION OF FACILITY SERVICES JAIL AND DETENTION SECTION 2710 MAIL SERVICE CENTER RALEIGH,NC 27699-2710 TELEPHONE(919)855-3855 FAX NUMBER(919)715-4785 SEMIANNUAL INSPECTION REPORT Facility Name Orange County Detention Center Date January 22,2009 Address Physical 125 Court Street Inspector Chris W Wood Address Mailing 144 East Margaret Lane Hillsborough,NC 27278-2567 County Orange Phone/Fax 919-644-3050//919-245-2940 FAX: 919-644-3331 Date of Construction 1925 Capacity 129 Date of Major Renovation/Expansion 1982 and 1990 Male Beds 123 No current construction projects planned at this time. Female Beds 6 Sheriff/Chief of Police Lindy Pendergrass,Sheriff Facility Administrator Major Billy Dunnagan Assistant Administrator Lieutenant Mark Lankford and Lieutenant Bill Turner Total Number of Inmates Confined SUPERVISOR JAILER(S) STAFFING PATTERN Male 155 Female 12 TOTAL: 167 Time Time Under 18 years of age 1 8 Hour Shifts 12 Hour Shifts 1.M F 1.M 7 F 2 2.M F 2.M 7 F 2 Juveniles(Under 16 years of age) NA 3.M F Backlog to DOC 2 Special Watch 0 ADMINISTRATIVE STAFF SCHEDULE Work Release 0 STAFFING PATTERN Federal Inmates 56 Monday through Friday Weekend Sentences 5 Inmates housed in other counties 0 8:00 a.m. 5:00 p.m. Inmates housed for others 0 Inmates sentenced to 30 day or 3 more M 2 F Contract with Feds? Yes,75 beds Have pretrial program Beginning EOMP for DV inmates near future ENFORCEMENT OF NONCOMPLIANCE STATEMENT Administrative Code 10A NCAC 14J,ENFORCEMENT AUTHORITY, Section.1300—County/Regional Jails, Section.1700—Municipal Lockups. The Enforcement Authority is listed in the above-cited sections of 10A NCAC 141. If there is noncompliance in any of these areas it may result in any of the following actions (1)Agreement of Correction,(2)Order of Correction,or(3)Order of Closure. Please consult your County or City Attorney for review and guidance. .... ,.a,. �AV �ryry .. .... + "V � ' , w 1S.I.,SECTION.0300, A SsT D ANI Tc�in •4,, .... .. ,w.° . .B IAS COMPLIANCE CORRECTIVE ACTION YES NO WRITTEN X Unable to achieve due to overcrowding. Facility was 38 inmates over capacity on date of inspection. CLASSIFICATION Facility needs to monitor the population closely and take appropriate action to reduce population such as PROCEDURE accelerated court dockets,pre-trial release programs,electronic house arrest and transferring inmates that are sentenced to 30 days or more to the Department of Correction. This has been an ongoing problem. Please respond. FEMALE INMATES X ❑ CONFINED IN SEPARATE CONFINEMENT UNIT,OUT OF SIGHT OF MALE INMATES MALE INMATES UNDER X ❑ AGE 18 HOUSED IN SEPARATE SLEEPING CELLS FROM ADULT INMATES DURING SLEEPING HOURS JUVENILES UNDER AGE 16 ❑ ❑ NA---No juvenile area is available.No response required. WHO ARE TRANSFERRED FROM SUPERIOR COURT CONFINED WHERE THEY CANNOT BE SEEN OR CONVERSE WITH ANY ADULT INMATE POPULATION Revised July 2003 • i COMPLIANCE CORRECTIVE ACTION YES NO HOUSING ASSIGNMENTS X 0 NOT MADE BASED ON RACE, COLOR,CREED POLITICAL BELIEF,OR NATIONAL ORIGINS .-..M aV S %0.:.4"0 x.:...:$un,„..x. T ..: //G. 1r....T*e:.x...,. A ......:14:l�+..,n 4..Y��{9�:.:. ....y ��a��7D ,' � ? � x y{4a ,..... ..s�.,.:�. COMPLIANCE CORRECTIVE ACTION YES NO EMERGENCY EXITS COMPLY X • Facility has made efforts to correct prior problems with doors but there are still problems WITH BUILDING CODE that need to be addressed. Facility should ensure that all exits are free of obstructions. Some exiting corridors have items stored in egress areas. Doors that are classified as fire doors are propped open with wedges which prevents the door from working as designed. These doors should remain closed to prevent the spread of fire and smoke in the event of a fire. Recent snow has resulted in the build up of ice on outside stairwells. These exits should be cleaned of ice or any other substance that would impede the evacuation of inmates and staff. In the annex inmates are sleeping on floor blocking exit doors. No inmates should block these exits. Please respond. EXIT DOORS NOT LOCKED IN X 0 RESIDENTIAL UNRESTRAINED UNITS FIRE EXTINGUISHERS x January 2008. Note: Fire extinguishers need to be inspected before the end of the month. COMPLY WITH NATIONAL FIRE Inspector found one extinguisher in the H&I hallway that was not inspected. Please PREVENTION ASSOCIATION respond. PAMPHLET#I0 res p ❑ BOSD ❑ BOSD SMOKE DETECTORS Have generator for emergency backup power supply.Tests once per week automatically COMPLY WITH BUILDING ❑ 120V SD ❑ 120V SD and jail staff document. Also serviced and tested quarterly by county maintenance. CODE X 120V SD/BB ❑ 120V SD/BB Have 6 Scott Air Packs. All officers train regularly with air packs and they are serviced. X CENTRAL SD ❑ CENTRAL SD SYSTEM SYSTEM Hood system:February 2.2008. Must be serviced every six months. Please respond with ❑OTHER/DESCRIBE ❑OTHER/DESCRIBE verification of hood inspection. X SS ❑ SS Fire alarm: Please respond with fire alarm inspection. ❑ ESES X ESES One sprinkler in wash area of annex. ❑ SRLS X SRLS ESES in new section only. SRLS in new section only. WRITTEN FIRE PLAN X FOR EVACUATION OF INMATES DEVELOPED AND PROPERLY POSTED Revised July 2003 • ca QUARTERLY FIRE DRILLS ARE X ❑ August 1,2008 and November 29,2009. No response required. HELD AND RECORDED EVACUATION ROUTES CLEARLY X MARKED THROUGHOUT THE JAIL COMPLIANCE CORRECTIVE ACTION YES NO WRITTEN REQUEST TO X DATE OF LAST FIRE MARSHALL INSPECTION:May 29,2008. Letter written requesting and fire LOCAL FIRE MARSHAL inspection in May 15,2008. No response required. FOR ANNUAL INSPECTION OF JAIL AND FIRE PLAN MATTRESSES X [] CONSTRUCTED OF NON- TOXIC FIRE RESISTIVE MATERIALS JAIL HAS SAFE,SECURE X ❑ AREA FOR KEYS SET OF DUPLICATE KEYS X ❑ Sheriff's Office.No response required. ARE STORED IN SAFE, ACCESSIBLE PLACE ACCOUNTING SYSTEM X ❑ FOR ISSUING AND RETURNING KEYS KEYS AND LOCKS COLOR X Per 10A NCAC 14J.0405(4)Facility should have...a system of keys and matching locks that are color CODED AND MARKED coded and marked for identification by touch. All doors that lead to and from inmate areas and all exit FOR IDENTIFICATION doors should be marked per the above mentioned statute. Doors should be marked on both sides. Special BY TOUCH attention should be given to these requirements and keys and locks should be checked on a regular basis to ensure that they comply. Please respond. �'�r' k :e,.... ��*,::n.._ •.. .:,...r ....n...��s �,M .�.:-. ,. .'"�u>-�,;c:y>sa�vx� �..,.o'; -ca ,;ITT.SEC "ION.000_..... VPER l�T i ,, ... ,.. r _; a 14 s JAILERS MAKE AND X Reported that facility makes 15 minute checks on all inmates. Rounds appear to have been made as DOCUMENT IRREGULAR required. No response required. ROUNDS TWICE PER HOUR Revised July 2003 I COMPLIANCE CORRECTIVE ACTION YES NO DIRECT OBSERVATION OR X ❑ ELECTRONIC SURVEILLANCE MAINTAINED AT ALL TIMES MORE FREQUENT SUPER- X ❑ VISION ROUNDS FOR SPECIAL NEEDS INMATES CONDUCTED.(ASSAULTERS, SUICIDAL,MENTALLY ILL, ETC.) INMATES NOT ALLOWED TO X ❑ SUPERVISE OR CONTROL OTHER INMATES JAILERS AWAKE AT ALL X TIMES. JAILERS ARE NOT ASSIGNED X ❑ OTHER DUTIES WHICH • INTERFERE WITH THEIR ABILITY TO PROVIDE CONTINUOUS SUPERVISION, CUSTODY AND CONTROL OF INMATES FEMALE JAILERS ARE ON X ❑ DUTY IN THE JAIL WHENEVER A FEMALE IS CONFINED PLAN DEVELOPED TO X ❑ PROVIDE ADDITIONAL PERSONNEL IN CASE OF AN EMERGENCY Revised July 2003 co • • • .y fi Y fir f�AYDPER .'.. : S * � �'� ; n r�� xst 4 Win' •� v. A"N1TATION : < � , G �•s :a y4 : �, ;., �. ., COMPLIANCE CORRECTIVE ACTION YES NO JAIL MEETS SANITATION X ❑ REQUIREMENTS OF TITLE 15A,CHAPTER 18A, SECTION.1500 • MATTRESSES AND X ❑ BEDDING COMPLY WITH RULE.0702 or Rule.1719 INDIVIDUAL RAZORS X ❑ Offer opportunity to shave three times per week and a barber is available for haircuts once a week. No PROVIDED INMATES response required. CONFINED OVER 24 HOURS • PERSONAL HYGIENE X ITEMS LISTED IN RULE .0705 PROVIDED INMATES CONFINED OVER 24 HOURS • • SHOWERS AVAILABLE TO X ❑ INMATES AS REQUIRED BY RULE.0704 1,>:h:SEC'['I01<i.,090q#0 : D...G 4S 0141r, •... .... ,,.. k ... . ..; .. . 1 • 99 0lO5NCMh M ? � z ' ' 4 . M h 4 6fie:.r..#..ccx"r r zr:.;04... .. ':>..w N. x . � � DIET COMPLIES WITH X DATE OF LAST REGISTERED DIETITIAN'S REVIEW: June 17,2008. No response required. REQUIREMENTS OF RULE .0903 OR RULE.1722 ONE-WEEK CYCLE MENU X ❑ POSTED IN KITCHEN. • PORTION SIZES INDICATED • • Revised July 200: • o) COMPLIANCE CORRECTIVE ACTION YES NO MODIFIED DIETS X ❑ AVAILABLE AND RECORDS MAINTAINED FOOD PROPERLY COVERED X ❑ WHILE TRANSPORTED AND ADEQUATE TEMPERATURES MAINTAINED IF FOOD IS NOT PREPARED X ❑ N/A Kitchen employees are employees of Orange County Sheriff. Inmates are not utilized in the kitchen. AT THE FACILITY,THEN A No response. WRITTEN CATERED CONTRACT IS ON FILE MENUS NOT DUPLICATED X 0 ON SAME DAY ,''''Ar0§ECTIONA 00,4 E :: , .. . . .: .. ," a w MEDICAL PLAN X ❑ COMPLIES WITH G.S. .153A-225 AND.1000 or Rule .1725 and.1726 • HEALTH SCREENING 0 X ❑ FORMS COMPLETED FOR ALL ADMITTED INMATES SEPARATE INMATES X ❑ REQUIRING MEDICAL ISOLATION ADEQUATE EXERCISE X Utilize an outdoor recreation area. No response required. OPPORTUNITIES OFFERED FOR ALL INMATES CONFINED FOR MORE THAN 14 DAYS Revised July 200: COMPLIANCE CORRECTIVE ACTION YES NO INMATES HEALTH X ❑ COMPLAINTS ASKED FOR DAILY QUALIFIED MEDICAL X ❑ Medical staff are certified detention officers—work directly for the Sheriff. Contract with local doctor. PERSONNEL AVAILABLE TO EVALUATE INMATE HEALTH COMPLAINTS ANNUAL REVIEW OF X ❑ DATE OF THE LAST ANNUAL REVIEW: May 15,2008. No response required. MEDICAL PLAN CONDUCTED WRITTEN RECORD X ❑ MAINTAINED OF MEDICAL REQUESTS AND ACTION TAKEN ...,•, �'. . .. .. .: ,. .. ;.- is i"?4' -9r {v+rny", •lr�r^.$9:x? >r?Yx '4,k.T' �"•�"..z?;xi'� rl u n• l t e t 3 " ; . ,,... ._.: EI'YERAT�STATU�I'L�15�A 226fBS DD-�EC�'YO1�700.,,NCIV�� ?�, ��r r� '�` ��y �� ,�� .�� ,�;�:�� nus <� � LOCAL HEALTH DEPARTMENT INSPECTION SECTION.0700 RULE.1718 THE LOCAL HEALTH X ❑ DEPARTMENT HAS APPROVED THE OPERATION OF THE JAIL SANITATION INSPECTION ❑ ❑ DATE OF LAST LOCAL HEATH DEPARTMENT(SANITATION)REVIEW: May 22,2008. No RECOMMENDED response required. thII AbDITXONASTNbAD5tEiikEMTN at4; � �� +� 741Ta�� Uf ��"224nwx ,;.u.a ..:.�'k..rri. SECTION.0200 OPERATIONS MANUAL (RULE.0201-04)(RULE.1704 AND.1705) OPERATIONS MANUAL X ❑ COMPLIES WITH RULE.0203 OR RULE.1705 Revised July 20( COMPLIANCE CORRECTIVE ACTION YES NO OPERATIONS MANUAL X ❑ DATE OF LAST ANNUAL REVIEW OF THE JAIL STANDARD OPERATING PROCEDURES REVIEWED AND UPDATED MANUAL: June 4,2008. No response required. ONCE A YEAR SECTION.0500 SECURITY X Comment: Cleaning supplies should not be left in the cell area after cleaning has been completed. These (RULE.0501)SECURE cleaning supplies are potential weapons. No response required. CONFINEMENT OR RULE .1716 PASSAGE FOR INMATES X ❑ FROM SECURITY PERIMETER UNTIL RELEASE LOCKED STORAGE OF X ❑ FIREARMS OUTSIDE OF SECURITY PERIMETER. WELL LIGHTED X • ❑ EXTERIOR PERIMETER COMMUNICATIONS LINK X ❑ WITH AGENCIES IN CASE OF EMERGENCIES SECTION.0800 X ❑ Offered canteen services everyday;the canteen is conducted in-house by the jail. No response required. COMMISSARY/CANTEEN (RULE.0801) CANTEEN/HYGIENE ITEMS PROVIDES INMATES FOR PURCHASE r ® U+ ION:( ECTION.;3200.• E ` = � :. P !' �.�C � � U ...... .:.. � � Y.;. .. .,..�:N ?:<.. ...4..,: � V` ��. :rd 't: a #R "iz5� t vr✓ � •FF OTAGE,AC U DA TI - : t .. 1 1: 1-. 22:0.. ,`ft, .'4_164_ e0 YES NO YES NO CORRECTIVE ACTION SOUARE FOOTAGE ❑ ❑ ❑ ❑ REOUIREMENTS SINGLE SEGREGATION CELLS PROVIDE MINIMUM SQUARE FOOTAGE Revised July 20 • N YES NO YES NO CORRECTIVE ACTION SINGLE CELLS PROVIDE X X ❑ INMATES WITH MINIMUM " SQUARE FOOTAGE MULTIPLE CELLS X Unable to achieve due to over crowding. No response required. PROVIDE INMATES WITH MINIMUM SQUARE FOOTAGE MULTIPLE CELLS X X ❑ CONTAIN NO MORE THAN (4)INMATES DAYROOMS PROVIDE X X Unable to achieve due to overcrowding. No response required. INMATES WITH MINIMUM SQUARE FOOTAGE DORMITORIES PROVIDE X X Same as above. INMATES WITH MINIMUM SQUARE FOOTAGE CONSTRUCTION MATERIALS PAINT X X Cell bars should be cleaned and painted. Paint as population will allow. No response required. BUNKS X X ❑ FLOORS X. X WALLS X ❑ X ❑ CEILINGS X X WINDOWS X ❑ X ❑ SECURITY SCREENS X ❑ X ❑ Revised July 201 M r YES NO YES NO CORRECTIVE ACTION INSECT SCREENS ❑ ❑ ❑ ❑ N/A DOORS X X Most doors throughout the facility were propped open with a block. These doors are considered fire doors and must remain closed or close when fire alarm is activated. The purpose of the fire door is to prevent the spread of fire. The door in rear of kitchen cannot be opened by kitchen staff. If there was a fire in the kitchen and the main door was blocked an officer would have to go around the perimeter of the jail and open the door. If the kitchen staff are not certified detention officers and cannot be assigned a key to this door,staff should make sure that there is a policy in place to get this door opened. Kitchen staff should be able to contact assistance by either intercom or by radio.Please respond. LOCKS X ❑ X ❑ DAYROOM EQUIPMENT X X ❑ STEEL GRATING X X ❑ Cell bars and food passes are dirty and need to be cleaned thoroughly. Please respond. WIRING AND ELECTRICAL X X FIXTURES ELECTRIC LOCKS WITH X ❑ X ❑ MANUAL OVERRIDE ALL,MANUAL LOCKS X X ❑ ACCESSIBLE FLOOR X ❑ X 0 DRAINS HAVE TAMPER RESISTIVE FASTENERS SAFETY AND SECURITY X x The dumpsters are located In an area that blocked the complete opening of the gates SECTION leading toward the annex entrance. In addition during inspection there were several larl (STRUCTURAL rodents observed entering a hole leading to the annex area. Dumpsters should be moved ARRANGEMENTS AND away from the building and this may help to control rodent problem. Administration ACCOMMODATIONS] should take action to deal with rodent problem. Please respond. SECURITY MIRRORS X ❑ X Revised July 20 et r YES NO YES NO CORRECTIVE ACTION SECURE VISITING AREAS X ❑ ❑ SEPARATE CONFERENCE X ❑ ❑ AREA FOR ATTORNEY AND CLERGYMEN MEDICAL AREA X ❑ ❑ PROVIDED SECURE INMATE X ❑ ❑ BOOKING PROCESSING AREA SECURE CENTRAL X X ❑ CONTROL STATION SECURE ELEVATORS X ❑ X ❑ ADEQUATE KITCHEN x X ❑ Make sure that all coolers and freezers have back up thermometers. Food items are stored too close to the ceiling in the dry storage area and there was a bag of hushpuppy mix on the floor. All food items should be stored off the floor. Please respond. • - Revised July 20( u7 'r6,-D-r4f 7;," ' ' hY i 4 *Uri YES NO YES NO CORRECTIVE ACTION ADEQUATE LAUNDRY X ❑ Inmate personal laundry and jail issued items are washed or exchanged twice per week. Clean lent traps after each use. No response required. ADEQUATE STORAGE X X ❑ AREAS ADEQUATE X ❑ ❑ ❑ ADMINISTRATIVE SUPPORT AREAS WORK RELEASE X X ❑ AREAS ADEQUATE HEATING X ❑ X ❑ Revised July 200: c0 ; ico i; b ,°b" ►'' ) DA. e ... ." S `. •A iS YES NO YES NO CORRECTIVE ACTION ADEQUATE COOLING X ❑ X ADEQUATE VENTILATION X X (AIR FLOW) ADEQUATE HOLDING X CELLS ADEQUATE COMMODES X X ❑ With increased population all commodes must be repaired immediately. No response required. ADEQUATE LAVATORIES X ❑ X ❑ Repair lavatories and drinking fountains as needed. No response required. SANITARY DRINKING X ❑ X ❑ WATER ADEQUATE SHOWERS W/ X X TEMPERED WATER ADEQUATE CLEANUP X X ❑ STATIONS ADEQUATE DAYROOM X X Unable to achieve due to overcrowding. No response required. SPACE ADEQUATE ARTIFICIAL X X ❑ LIGHTING ADEQUATE NATURAL ❑ X ❑ LIGHT Revised July 2003 • r COMPLIANCE CORRECTIVE ACTION YES NO REPORTS MONTHLY JAIL X ❑ Contact Person: Teresa Pope POPULATION REPORTS SUBMITTED AS REQUIRED ADMINISTRATOR X ❑ Aware of responsibility to report escapes/attempted escapes involving felons to this office. UNDERSTANDS THE REQUIREMENT OF None to report. SUBMITTING DEATH REPORT NAMES(S)OF PERSON(S)CONTACTED DURING Lt.Lankford THE INSPECTION Lt.Lankford STATED THAT HE IS AWARE OF HIS RESPONSIBILITIES UNDER THE FEDERAL CIVIL RIGHTS ACT REGARDING SEGREGATION BY RACE. (INDICATE INDIVIDUAL ACTUALLY INTERVIEWED ON THE DATE OF THE INSPECTION). NOTE:IF COMPLIANCE BLANK IS LEFT UNMARKED THIS INDICATES THE ITEM DOES NOT APPLY TO THE OPERATION OF THIS FACILITY. Revised July 2003 co l Chris W Wood 2710 Mail Service Center Raleigh,NC 27699 State Jail Consultant • Inspection Report Distribution.Copies were mailed to: - Mr.Moses Carey,Chairman,Orange County Board of Commissioners Ms.Laura Blackmon,Orange County Manager Major Billy Dunnagan,Orange County Jail Administrator Lieutenant Lankford,Assistant Administrator Revised July 2003 Office of the Orange County Sheriff 19 Lindy Pendergrass,Sheriff P.O.Box 8181— v° 144 East Margaret Lase 1. Hillsborough,NC 27278 } , O'! easat�' February 5,2009 Mr.Chris Wood N.C.Department of Health and Human Services Division of Facility Services Jail and Detention Section P.O.Box 885 Troy,NC 27828 Dear Mr.Wood, We have reviewed your recommendations and required responses each are being addressed at this time; Overcrowding: 1.On the date of our inspection January 22,2009 we were 38 inmates over capacity.We had the 5 inmates back-logged with DOC.DOC had notified us that their buses were not running due to snow. On January 23 and 24 we transported a total of 8 inmates to DOC. 2.No courts were being held in Orange County which resulted in some misdemeanors being held waiting to go to District Court. 3.Our Board of Commissioners is cognizant to the need for additional bed space in the jail.They have already allocated funds and initial plans are being considered at this time. The architect came in on February 5,2007 and met with the Jeff Thompson,Construction Project Coordinator for Orange County. 4.I have met with the District Attorney and hopefully we can move some of the jail cases to trial and resolution. Exit doors: 1.We have addressed by memorandum to our jail staff the necessity of keeping the hall exit doors to upstairs and outside recreation closed. 2. Ice in the fire exit steps will be attended to immediately when we have ice and snow. 3. Officers will be more attentive to inmates in the annex moving their mattress in front of the exit doors. Inmates during the day do this for TV viewing. We will closely monitor this issue. Fire extinguishers: 1.The two fire extinguishers noted in your report have been checked and validated for use. Hood system in the kitchen: 1.We clean the hood every 6 months.The last cleaning was done on December 6,2008.Our next 6 month cleaning is set for June 6,2009. Fire alarm system: 1.The jail fire alarm system was inspected in July 2008 by Apex Fire Systems.Our 2009 inspection is due in June. Page 2: Jail Inspection;2/3/09 20 Coding of keys; 1.Lt.Turner and Lt.Lankford are coding the keys that are not color coded and marking the doors as requested.This will be completed within 7 working days. Painting of cell bars and food pass ports; 1.I have asked Mr.Wilbert McAdoo,Public works Director to give us an estimated time this painting request may begin.I have been informed the painting will be done within 45 days. 2. Food ports will be cleaned after each meal until painting is completed. Kitchen door. 1.The phone intercom in the kitchen can be used as(1)contact if the kitchen staff needs assistance. 2.We are installing a direct voice intercom to call the control room. 3.The kitchen is also video monitored at all times by the control room staff assigned to monitoring the inmates.Our control room staff constantly views the kitchen as the video monitors check the kitchen every 15 seconds. 4.The kitchen staff also has an assigned portable radio when used notifies all jail staff they need assistance. Dumpsters: 1.Our dumpsters have been moved further from the building as you requested.Pest control has also been contacted to address the rodent problem. I have addressed each of your responses and hope they are resolved to meet compliance. Should there be any further issues needing attention please do not hesitate to let me know. Sincerely, / taAd ‘4' •!� - r Sheriff Lindy P- :dergrass cc: Board of Commissioners County Manager •