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Home My WebLink AboutAgenda - 02-17-2009 - 4k ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 17, 2009 Action Agenda Item No. SUBJECT: Schools Adequate Public Facilities Ordinance (Schools APFO) —Approval of Corrected Membership and Capacity Numbers for Orange County Schools DEPARTMENT: Manager/Planning/Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): 1. Memo and REVISED Schools APFO INFORMATION CONTACT: Capacity Calculation and Change Request Forms (includes Student Membership) for Craig Benedict, 245-2592 Elementary, Middle, and High School Donna Coffey, 245-2151 Levels Received from Orange County Perdita Holtz, 245-2611 Schools (4 Pages Total) Shannon Berry, 245-2589 2. Chart Depicting Revised LOS, Capacity, Membership, and Membership Increases in Underline / Strike-thru Format PURPOSE: To consider approval of revised November 14, 2008 membership and capacity numbers for Orange County Schools (OCS) which will be used in developing 10-year student membership projections and the 2009 SAPFO Technical Advisory Committee (SAPFOTAC) Report. BACKGROUND: In accordance with the Schools APFO MOUs (Memorandum of Understanding), the Board of County Commissioners shall approve the School Districts November 15 membership and capacity numbers within fifteen (15) days after receiving the numbers from the School Districts. Both School Districts submitted their membership and capacity numbers for November 14, 2008, as November 15, 2008 fell on a Saturday. In accordance with the MOUs, the capacity numbers were approved by the Board of County Commissioners at the December 11, 2008 BOCC meeting. During the process of calculating future student membership projections, it was determined there appeared to be an error in the membership numbers submitted by OCS on the School APFO Capacity, Membership and Change Request Forms. OCS verified the previously submitted membership counts were higher than actual membership and submitted corrected reporting forms at the end of January (see Attachment 1). The chart in Attachment 2 shows the correct capacity and membership for each school level in both school districts and the increase (or decrease) over the November 15, 2007 membership. It also shows the allowable maximum Level of Service (LOS) as was agreed upon as part of the SAPFO MOU process and the actual LOS based on the correct November 14, 2008 • 2 membership numbers. Orange County Schools continue to operate within the accepted LOS established for elementary, middle and high schools. FINANCIAL IMPACT: Precise financial impacts cannot be determined, but the revised, lower membership numbers submitted by Orange County Schools will likely affect student membership growth projections and future operating and capital budget requests. RECOMMENDATION(S): The Manager recommends the Board approve the corrected November 14, 2008 Membership and Capacity numbers as submitted by Orange County Schools. 3 ORANGE COUNTY BOARD OF EDUCATION INTEROFFICE MEMORANDUM TO: PATRICK RHODES SUPERINTENDENT FROM: GEORGE MCFARLEY,JR.GM CHIEF OPERATING OFFICER SUBJECT: CORRECTED SAPFO MEMBERSHIP NUMBERS DATE: JANUARY 26,2009 CC: SHANNON BERRY,ORANGE COUNTY PLANNING OFFICE 1. In November 2008,the Orange County Planning Office requested our current student membership numbers. Upon closer examination,the numbers which were sent were incorrect. The data source for these numbers appears to be the result of our principals' "best guess"at the time. 2. I have personally checked the monthly membership numbers from SIMS for the month of November 2008. The attached corrected SAPFO Capacity, Membership and Change Request Forms reflect the true and accurate membership numbers for our district. 3. Please sign the attached forms and return to me. 4 School APFO Capacity, Membership and Change Request Form School District: Orange County Schools SAPFO CAPS Year: November 14,2008-November 13,2009 Capacity and Membership Submittal Date: November 14,2008 2 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 Elementary Square Justification School reef Requested Requested Requested Requested Requested footnote# Membership Capacity Capacity Capacity Capacity Capacity Cameron Parrk' 70,812 h 5,59 559 a 5,65 565 R -. .x``565 1 ;2 j623 GentraF 'e: 52,492 ,,-.. 455' 455; .8,455 455 ;. k: 4 5 1 i ,V424�4 Bflaiid chee1 64,316 X487 487 0 97 497 x497: 1 *V :Ja 386. iradyB"row 74,016=0 � x.526 526 0:40A15244, 544 , ' x'344 1 .� 490 F llaboro.gh` 51,106 '.x377 477 ..-. . 474: 471 T. 471 1 $ ',404 'w .z'+�r. 1 t :.a:'• %r r � -g �'' :mss x: New Ho e 100,164 s, ' ' 7 577 ,; 58x6 586 -,�.(158fi 1 546 Patfiway�zY# 85,282 ' 550 556 1 ,i;5 0' 576 0a 576 1 4` 472 Total ``z 498,188 `31'537 3,637: : • 3 694: 3,694 3,694 • �' "`3,' 65 Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. 2. November 15th falls on a weekend in 2008 and 2009. Therefore,membership numbers provided shall be from the Friday before. Justification: 1.Elementary school capacities reflect 1:21 class size ratio in grades K-3 Capacity Certification: Superintendent Date BOCC Chair Date Membership Certification: 1 (2, 40(1 a -. Ol12/4aa Superintendent Date BOCC Chair Date 5 School APFO Capacity, Membership and Change Request Form School District: Orange County Schools SAPFO CAPS Year: November 14,2008-November 13,2009 Capacity and Membership Submittal Date: November 14,2008 2 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 Middle Square Requested Requested Requested Requested Requested Justification_ Membership' School Feet footnote# Capacity Capacity Capacity Capacity Capacity AL Stanba C 136,000 740 740 19; X'740 740 740 s ,,iA595 c.w St' ford' 107 620 r• 726' 726 g i' .726: 726 WV ,;'626 �� gat:• 538 ave71 Hill 123.000 xF 6: 0 ,,,A x700 700 �'N A �x 700 � " 68 'sr ^Z -W� i H � es,.�, i s �Se` •f ry4 kZi �.. ,�i ikf-- a1�_. �, c ..:;6 .. _yc . u.• 1"4 r� ~' T ; sfh. Jul r tv d M �"'4.. r yy�-.� :e, .,st ``,,. -r 3 ti �' :: rhF, ' fir- s '?4 rt r ':- x 5�r+.� w u�� c'r �,sl"+ .t x�. kh • {.sr%.3 M..,?:� :*?^. yt. 41:;:n11:4.614::;* ;N:P3 S'f �h mac:::e. �, %e� -s l <"V''e -: '�.r,�. ^^x,g; JM* 7:R s' { NS .ei � .." :TIOVINSVE 366,620 DM 93140:6 1,466 1,466 .., ". ;`2,166: 2,166 ..'.�. ,a 016 x• 1,60 Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. 2. November 15th falls on a weekend in 2008 and 2009. Therefore,membership numbers provided shall be from the Friday before. Justification: Capacity Certification: t Ot'tfrioct Superintendent Date BOCC Chair Date Membership Certification: / ....<15 Pt,,I 01laoloq Superintendent Date BOCC Chair Date School APFO Capacity, Membership and Change Request Form School District: Orange County Schools SAPFO CAPS Year: November 14,2008-November 13,2009 Capacity and Membership Submittal Date: November 14,2008 2 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 Square Justification High School Requested Requested Requested Requested Requested Footnote# Membership Feet Capacity Capacity Capacity Capacity Capacity Orange +' ; 213,509 ''x`7,,518 1,518: 151,8 1,518 r g1;$: lw ti 1,015 Cedar 2i 206 900 a00.40000 1 000 r' 1'000 1 000 :4 4 ,000 ,,,,,,,, v.- i " -210 .t er `r Via, . a, .v.q�, a F 15 .�;..s `f {'�40 1 -''z` .5:.* 'L 17 1'a#nex u 2,249 _ ;� 0' 0 n� 5 s. - ,`°�.. r a . 7' t ,,,„, v rp,,,, , 7,. :: _ � O $tlaPi ti *-p , , " ,, Y "01Y z � r✓YJ , a 'aX YZs y C Nir-{ m 4c o t ` N r .,r � ns " n :n -<" t . � - Xxe.ri y al em s .5 r t ' s � om Y i0,... kc : a " r, + t R i.. MAIMMIN 422,658 422,658 W.,21.V1011 2,518 RIZMIMAIIIIIMEM. apt 558;-S :. .2,2,40:: Special Note(s):I.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. 2. November 15th falls on a weekend in 2008 and 2009. Therefore,membership numbers provided shall be from the Friday before. Justification: 1.The capacity increase reflects the relocation and new construction for Partnership. Capacity Certification: iiip , 01/04011 Su.= inten ent Date BOCC Chair Date Membership Certification: 1/‘4 a..04L. olig.4404 Superintendent Date BOCC Chair Date Attachment 2 School LOS, Capacity, Membership, and Membership Increases Chapel Hill/Carrboro School District Orange County School District Allowable Maximum Actual 2008-09 LOS Allowable Maximum Actual 2008-09 LOS LOS (per MOU) LOS (per MOU) Elementary 105% 101.1% 105% 89,7%857% Middle 107% 95% 107% 74.2%73.9% High 110% 94.7% 110% 90.8% 87.6`%, Chapel Hill/Carrboro School District Orange County School District Capacity Capacity Nov. 14 Prior Year Increase Capacity Capacity Nov. 14 Prior Year Increase At 100% At MOU 2008 Membership from At 100% At MOU 2008 Membership from LOS* LOS Membership Prior LOS* LOS Membership Prior Maximum* Year Maximum* Year Elementary 5244 5506 5302 5173 129 3694 3879 3313 3165 3158 155 7 Middle 2840 3039 2697 2622 75 2166 2318 4608-1601 1637 (29)(36) High 3835 4219 3630 3635 (5) 2558 2814 2322 2242 2201 121 41 * - Class size ratio is 1:21 in grades K-3. NOTE: Table revised 01/26/09 to reflect corrected membership numbers supplied by Orange County Schools. Previously approved numbers that were incorrect presented in strike-thru format. Corrected numbers presented in double underline format. { School APFO Capacity, Membership and Change Request Form 'School District: Orange County Schools SAPFO CAPS Year November 14,2008-November 13,2009 Capacity and Membership Submittal Date: November 14,2008 2 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 llementary Square Justification equested Requested Requested Requested Requested 1lemhcrshi R p School I-eel I " Cap cit∎ Capacity ( tpactt■ ( apacit■ (ap tett∎ 't iot 4�,c -V, 70,812 559 , ., 565, 1 52,492 455 455 sl < h * 64,316 s,, 487 x bbd 497 F` 1 , T;E\ rr ,,F1! 74,016 y",s 526 ,r;',.=;:'',, 544 ;11,4'; 1 ` . 4" k,it.n, r�)et t, 1 51,106 " 477 E A l: 471E ,. 1 s E,Je �k ° � 100,164 577 i m 586 " V 1 ' mo ! ' < Eras 85,282 i d 556 . l 576. , 1 .,� L............._.,,,....,...=, aWE ,. . .. 498,188 i... 3,637 F::_ 3,694 3,694 [171:-III,. '. Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(I)the School CIP or(2)an amended version of this form that is certified by the BOCC. 2. November 15th falls on a weekend in 2008 and 2009. Therefore,membership numbers provided shall be from the Friday before. Justification: 1.Elementary school capacities reflect 1:21 class size ratio in grades K-3 Capacity Certification: 4 L.. .014E); armaser _2112.1401 , Vain.r Superintendent Date BOCC Chair I-te Membership Certification: ,ic.., ...41 0,004k_ �o , L3/ y Superintendent Date BO C Chair Date School APFO Capacity, Membership and Change Request Form School District: Orange County Schools SAPFO CAPS Year: November 14,2008-November 13,2009 Capacity and Membership Submittal Date: November 14,2008 2 2004-2005 2005-20116 2006-2007 2007-2008 2008-2009 \Fiddle Square Justification Requested Requested Requested 12equcsted Requested lientbership School I eet Footnote Capacit■ Capacit■ Capacity Capacit■ Capacit■° t :1 136,000 7401 740 s 1.'.:err �4 107,620�r r',,,-4,74.14 726,, r� 726 -y ti 1.,A p �`'3. t t 123,000 ii ; 0 G 700 { t+k i s ;' 5t'a 366,620=T , 1,466 _ , 2,166 Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. 2. November 15th falls on a weekend in 2008 and 2009. Therefore,membership numbers provided shall be from the Friday before. Justification: Capacity Certification: ■ I ) pi/tie/0g - Wr- /f4 Superintendent Date BICC Chair Date II Membership Certification: ''6 12t;CN lank°I126'1°‘t i -"NOW r // Superintendent Date BOCC Chair Date , • School APFO Capacity, Membership and Change Request Form School District: Orange County Schools SAPFO CAPS Year: November 14,2008-November 13,2009 Capacity and Membership Submittal Date: November 14,2008 2 200-1-2005 2005-2006 2006-2007 2007-2008 2008-2009 Square Justification Ili„;h School Requested Requested Requested Requested Requested NIemhcrship 1 cct Footnote# ( tp tcit' Capacity C tp tcit∎ Capacit∎ C ap tut). c � V 213,509 h 1,518``<°' E Pti 1,518 (A-Y-1-ti' <1 206,900 7 4 1-0� 1,000:i ` 't;YG 1,000 ',' i' r `' ;,i 2[^�(4k1�'CLp) 2,249u� U ;' F 15 ', 1 0 S4 r fi ,:t Leh 71'157, 422,658 ,„(2' _ 2,518 i . z2 2,533 2 ..i '5 A Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. 2. November 15th falls on a weekend in 2008 and 2009. Therefore,membership numbers provided shall be from the Friday before. Justification: 1. The capacity increase reflects the relocation and new construction for Partnership. Capacity Certification: Or / • ,�1 • oih4oa A,!- vv" 3 1dy Su inten ent Date BOCC Chair Date 1... Membership Certification: Pokik441..._ i 01/Agog t---- �" 3/5X9 Superintendent Date BOCC Chair Date