HomeMy WebLinkAboutAgenda - 01-22-2009 - 4n ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 22, 2009
Action Agenc(a
Item No. '+1)
SUBJECT: Orange County Communications Center and Eno River State Park —
Memorandum of Agreement
DEPARTMENT: Emergency Services PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
Craig Blackwood, 919-245-6130
Eno River State Park - MOA
PURPOSE: To approve a Memorandum of Agreement outlining responsibilities in regards to
communication between the Eno River State Park and the Orange County Communications
Center.
BACKGROUND: The Orange County Communications Center and Eno River State Park share
interest in the safety and welfare of the public, property and resources, and seek to provide the
appropriate response to fires, medical and law enforcement incidents and other emergencies
within Orange County. Orange County Emergency Services has agreed to allow installation of
the Eno River State Park radio in the Communications Center at their expense. The Eno River
State Park radio will be monitored by Communications only as requested by the Eno River State
Park Officer. Eno River State Park has agreed to the stipulations and understands County
agencies have priority status.
FINANCIAL IMPACT: There is no cost to the County as the Eno River State Park is responsible
for the installation and maintenance of the radio equipment at the Communications Center.
RECOMMENDATION (S): The Manager recommends the Board approve the Memorandum of
Agreement and authorize the Chair to sign subject to final review by staff and the County
Attorney.
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MOBILE BASE RADIO UNIT PROVISION AND USEAGE
MEMORANDUM OF AGREEMENT
BETWEEN ORANGE COUNTY COMMUNICATIONS CENTER
AND THE ENO RIVER STATE PARK
This AGREEMENT made and entered into by and between the Orange County, on behalf
of Orange County Communications Center, a governmental agency providing Division of
Criminal Information access and serving as a communications center for the routing and
servicing of requests regarding law enforcement services, fire services, emergency
medical services, and hazardous materials services under the management control of
Orange County Emergency Management, and the North Carolina Department of
Environment and Natural Resources, on behalf of the Eno River State Park and
Occoneechee Mountain State Natural Area for the purposes and considerations hereafter
set out:
L BACKGROUND
It is recognized by Orange County Emergency Management(hereafter referred to
as Servicing Agency) and Eno River State Park(hereafter referred to as Recipient
Agency)that both agencies have a shared interest in the safety and welfare of
citizens, property and resources;the appropriate response to fires,medical and
law enforcement incidents and other emergencies within Orange County. Both
agencies need cooperative emergency rescue, emergency medical services,
firefighting, search and rescue, and law enforcement assistance within Orange
County as required by specific emergencies. This Agreement will perpetuate the
cooperation and assistance provided as a management tool in accomplishment of
each agency's respective mission.
II. PURPOSE
The purpose of this Agreement is to outline the responsibilities of each agency in
regards to the provision of one (1)mobile base radio unit for the purpose of
facilitating direct communication between said agencies by the Recipient Agency
to the Servicing Agency. The communication needs that will be addressed by
providing the Servicing Agency with a mobile base radio unit by the Recipient
Agency constitute: Division of Criminal Information inquiries made by Recipient
Agency; Facilitating requests for dispatch of Law Enforcement Units/Services,
Emergency Medical Services, Technical Rescue Services, Fire Suppression
Services, Search and Rescue Services and Hazardous Materials Services: the
ability of the Servicing Agency to contact the Recipient Agency to advise of such
reports made to the Servicing Agency by a third party regarding such events
requiring provided services (mentioned above)that are needed within Orange
County.
III. RESPONSIBILITIES OF SERVICING AGENCY
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The Servicing Agency agrees to provide radio based communication service 24
hours a day, 7 days a week to the Recipient Agency upon the terms established by
this agreement. This service includes:
A. Allowing the Recipient Agency to install a mobile base radio unit for the
purpose of interagency communication in a location appointed and
approved by Servicing Agency where access can be made by dispatchers
without delay or obstruction. [Park Channel 1 —repeater(RX 159.420
with PL tone of 131.8 and TX 151.295 with PL tone of 131.8) and talk-
around Channel 2 (RX 159.420 with PL tone of 131.8 and TX 159.420
with PL tone of 131.8)]
B. Advising all dispatchers of the location of the radio unit; its intended use;
the proper procedures for the use of the radio unit; and Eno River State
Park staff contact information.
C. Following contact of the Servicing Agency by the Recipient Agency by
telecommunications or through the Orange County Fire Channel by
approved Eno River State Park staff to request monitoring of the mobile
base radio unit,the dispatcher will activate the mobile base radio unit as
soon as practical with consideration to priority needs and respond as such
by communicating acknowledgment by radio unit on Park Channel 1.
D. Servicing Agency shall not, and is not required by this Agreement,to
monitor or maintain the mobile base radio unit,unless contacted by Eno
River State Park staff.
E. Servicing Agency will provide communications and assistance necessary
as outlined in the Purpose section of this Agreement from Orange County
Communications: DCl/NCIC Service, EMS unit(s) dispatch request,
Technical Rescue unit(s), Fire unit(s) dispatch request, Search and Rescue
unit(s), Law Enforcement unit(s) dispatch request and HAZMAT unit(s)
dispatch request.
F. Servicing Agency will not make any adjustments, repairs, equipment
modifications and/or channel additions and deletions to the base radio unit
without submitting a written request to Recipient Agency and without
receiving written approval by Recipient Agency for any such adjustments,
repairs, etc..
G. Servicing Agency will follow all FCC guidelines regarding traffic
transmitted on all channels on mobile base unit radio. If "10 Codes" must
be abandoned due to discrepancy in the agency's assignments of codes (or
any other reason), professional language will be used until confirmation is
received from the Recipient Agency that the Recipient Agency has a
secure radio unit.
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H. Servicing Agency will permit Recipient Agency to conduct quarterly
equipment inspections on site (Orange County Communications Center) of
the mobile base radio unit within two weeks of notification of need to
conduct inspection.
Servicing Agency will notify the Recipient Agency when the person
employed as the Director of Orange County Department of Emergency
Services has changed so that this AGREEMENT may be updated to reflect
such change.
J. Servicing Agency's responsibilities under this Agreement shall be limited
in all respects to providing the services and responsibilities as established
herein within Orange County. Nothing contained within this Agreement
shall require the Servicing Agency to provide emergency medical services,
firefighting, search and rescue, and law enforcement assistance or provide
radio based communication services in or to any county other than Orange
County.
IV. RESPONSIBILITIES OF RECIPIENT AGENCY
The Recipient Agency hereby agrees to the following responsibilities:
A. Provide Orange County Communications Center with a mobile base radio
unit(Kenwood TK-790) and all necessary equipment for its operation at
Recipient Agency's sole cost and expense.
B. Provide the installation of the unit and its associated features/equipment
by the North Carolina Division of Parks and Recreation Radio Engineer or
qualified and licensed technician selected by the Eno River State Park and
agreed upon by the Servicing Agency at no cost to the Servicing Agency.
The Servicing Agency has the option,upon providing notice to the
Recipient Agency contemporaneously with the execution of this
Agreement,to utilize its own staff for the installation of the base radio
unit. Recipient Agency hereby agrees to pay Servicing Agency for the
reasonable costs of such installation, which such costs shall be disclosed to
Recipient Agency in advance.
C. Provide all necessary repairs, adjustments, equipment modifications
and/or channel additions and deletions to the base radio unit per written
request by the Servicing Agency to the Recipient Agency to be completed
by the NC Division of Parks and Recreation Radio Engineer or other
qualified and licensed technician selected by the Eno River State Park and
agreed upon by the Servicing Agency at no cost to the Servicing Agency
unless needed as a direct result of negligence by the Servicing Agency or
its employees.
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D. Provide any necessary training, at no cost, for the use of the mobile base
radio unit to the Servicing Agency.
E. Provide the Servicing Agency a current and correct list of emergency
contact information for the Eno River State Park and its staff on a
minimum annual basis and more frequently to reflect staff and contact
information changes.
F. Provide a quarterly equipment inspection of the mobile base radio unit by
Recipient Agency and notify the Servicing Agency of the pending
inspection in advance to be done at the Servicing Agency's convenience.
V. TERMINATION OF AGREEMENT
Either agency may terminate this Agreement at any time by providing ten(10)
days written notice to the other agency. It is further agreed transactions made to
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the Division of Criminal Information and requests for the dispatch of Law
Enforcement Units/Services, Emergency Medical Services, Technical Rescue
Services, Fire Suppression Services, Search and Rescue Services and Hazardous
Materials Services made in behalf of the Recipient Agency are provided as a
service and this service may be discontinued by Servicing Agency if at any time
this service becomes a burden due to personnel manpower or computer system
availability. The Recipient Agency will be responsible for the removal of the
radio unit and all associated installed equipment upon termination of this
Agreement.
In witness whereof the parties hereto have caused to be affixed their signatures and seals
by and through officers having authority to bind the agencies party to this agreement,this
the day of , 200_.
North Carolina Department of
Servicing Agency Name Environment and Natural Resources
Recipient Agency Name
By
William B. Ross, Jr.
Secretary
(Agency Head, Title and Signature)
By: Michael G. Bryant
Director of Purchase and Services
Signature
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